Core Policy & Procedures Manual Alphabetical Index

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Access to Information by the Office of the Auditor General – CPPM 18.3.5.d

Accident Reporting – CPPM 11.3.5

Accommodation – CPPM 10.3.10; 18.3.1; CPPM C.8

Account Approval – CPPM 4.3

Accountability Statements – CPPM 3.4.6

Accounting for Losses – CPPM M.8

Accounting Policies (Public Accounts) – CPPM 3.4.3

Accounting Transfers – CPPM 4.3.18 (see also Journal Vouchers)

Accounts Receivable – CPPM 7.2.16

Accounts Receivable Reports – CPPM 7.2.19

Acquisition of New Assets – CPPM 8.3.2; CPPM I.2

Administrative Records Classification System (ARCS) – CPPM 18.3.5

Advances – CPPM 4.3.9; CPPM B.2

Advertising – CPPM 18.3.8

Agreement on Internal Trade – CPPM 6.2 - Part I; 6.4.4

Agreements with Other Governments – CPPM 18.3.2

Airfare – CPPM 10.3.5

Air Travel – CPPM C.7

Airport Improvement Fee – CPPM C.7

Amortization for Prepaid Capital Advances – CPPM J.3

Amortization for Tangible Capital Assets – CPPM I.5

Application of policy – CPPM 1.2.4

Appointments to Government Agencies, Boards, Commissions and Crown Corporations – CPPM 18.3.3

Appointees to Agencies, Boards and Commissions Travel – CPPM 10.4.6

Assets – CPPM 8.0

Asset Write-downs & Write-offs – CPPM I.7

Assignment of Booked Debts – CPPM E.1

Assured Loading Tickets – CPPM C.6

Audit Committee – CPPM 17.0

Auditor General – CPPM 18.3.5.d

Authentication Framework – CPPM 12.3.4

Awarding Contracts (all procurement) – CPPM 6.3.3

B

BC Bid – CPPM 6.4.2

BC Ferries Reserved Boarding – CPPM C.6

Balanced Budget and Ministerial Accountability Act – CPPM 1.2.3; CPPM 3.4.6

Bank Accounts – CPPM 4.3.11; CPPM B.3

Bank Interest – CPPM B.3.1

Bank Reconciliations – CPPM 4.3.11; CPPM B.3

Bank Service Charges – CPPM B.3.1

Batch Certification System – CPPM 4.3.6

Betterments – CPPM I.3

Billing and Payment – CPPM 7.2.7

Block Supplier – CPPM D.13

Board and Lodging Expenses – CPPM C.13

Bonding – CPPM 8.3.4

Boot Allowance (Safety Toe Footwear) – CPPM C.21

Budgets, Budgeting – CPPM 3.0 - Part II; CPPM A.1

Budget Transparency & Accountability Act – CPPM 1.2.3; 3.2; 3.4.4

Bus Charges – CPPM 10.3.16; CPPM C.5.3

Business Expenses Incurred on Travel – CPPM C.9

Business Meeting and Protocol Event Expenses – CPPM 18.3.4; CPPM C.17

Business Continuity Planning – CPPM 16; CPPM 12.3.2.b

Business Impact Analysis (BIA) – CPPM 16.3

Business Transaction Account (BTA) – CPPM E.4

Business Travel Accommodation Listings – CPPM 10.4.3

C

Cancelling Charges – CPPM C.8

Car Allowance – CPPM D.8

CAS/CGI Processing – CPPM B.4

Cash Deposits – CPPM G.1

Capital Asset Management – CPPM 5.0

Capital Leases – CPPM I.9; reporting – CPPM 3.4.5

Capitalization of Assets – CPPM I.1

CFO Bank Accounts – CPPM 4.3.12; CPPM B.3.2

Charge Cards – CPPM 4.3.19; CPPM E.2

Chart of Accounts – CPPM 3.4.2

Chartered Aircraft – CPPM 10.3.6

Cheque Enquiry/Stop Payment – CPPM D.10.1

Cheque on Demand – CPPM B.4

Cheque Stock – CPPM B.3.1; CPPM B.3.2

Cheque Stub Printout – CPPM D.2

Childcare Expenses – CPPM C.20

Christmas Cards – CPPM C.19.1

Collection Action – CPPM 7.2.21; CPPM 7.2.22

Commitments – CPPM 4.3.7

Communications and Advertising – CPPM 18.3.8

Comptroller General – CPPM 2.2.3

Contingencies and New Programs Vote – CPPM A.2

Contingent Losses – CPPM H.1

Continuing Service Agreements – CPPM 6.3.2

Contract Administration – CPPM 6.3.6

Contract Payments – CPPM 6.3.6; CPPM D.3

Contractors Travel – CPPM 10.3.15; CPPM C.10

Contributions and Donations – CPPM I.10; CPPM G.8

Control and Risk – CPPM 2.2.2

Control and Subsidiary Accounts – CPPM 7.2.17

Cost Sharing Arrangements – CPPM 7.2.3

Credit and Debit Cards – CPPM 7.2.8

Credit Management – CPPM 7.2.6

Crown Copyright – CPPM 6.3.4

D

Data Management – CPPM 12.3.3

Debit Cards – CPPM 7.2.8

Debtors (Statements to) – CPPM 7.2.18

Delegation of Authority – CPPM 4.3.1

Delegated Purchasing/Payment Instruments – CPPM B.5

Deposits – CPPM 7.2.9

Deposits in US Currency – CPPM G.4

Deposits through Government Agents – CPPM G.3

Deputy Ministers – CPPM 2.2.3

Deputy Minister Car Allowance – CPPM D.8

Destruction of Records – CPPM 12.3.2

Direct Invoice – CPPM D.1; CPPM 4.3.2

Direct Invoicing – CPPM D.7

Discretionary Expenditures – CPPM C.19.3

Dishonoured Banking Instruments – CPPM 7.2.12; CPPM G.3

Disposal Arrangements – CPPM 6.3.4

Disposals – CPPM 6.3.4; CPPM 8.3.2; CPPM I.6

Documents – CPPM 4.3.4

Donations of Gifts in Cash or in Kind – CPPM G.8

E

Early Payment Discounts – CPPM D.6

Electronic Deposit of Payments – CPPM D.9

Electronic Imaging and Micrographic Systems – CPPM 12.3.2

Electronic Mail – CPPM 12.3.2

Electronic Records – CPPM 12.3.2

Electronic Signatures – CPPM 4.3.5

Eligibility Criteria – CPPM 21.3.3

Email Addresses – CPPM 12.3.3.d

Embezzlement – CPPM 20.2.2

Emergency Purchase Order (EPO) – CPPM 6.3.2.a(4); B.5

Employee Group Definitions – CPPM 10.4.1

Enterprise-wide Risk Management – CPPM 14.3

Entitlements – CPPM 21.3.2

Equity Investments – CPPM 8.3.3

Ex Gratia Payments – CPPM A.2

Exchange Rates – CPPM 7.2.13

Exchange Rates on Payment to Foreign Suppliers – CPPM D.4; CPPM D.5

Expense Authority – CPPM 4.0; CPPM D.1

Expense Management, Control – CPPM 4.0; CPPM B

Extinguishments – CPPM 7.2.27

Extraordinary losses – CPPM 10.3.12

F

Fees and Licences – CPPM 7.2.2

Ferry Travel – CPPM C.6

Financial Administration Act – CPPM 1.2.3; CPPM 3.4.5

Financial Agreement – CPPM 18.3.2

Financial Document Storage, Access & Retrieval – CPPM 18.3.5

Financial Reporting – CPPM 3.0 - Part III; CPPM H

Financial Risk and Controls Review – CPPM 13.4.1

Financial Signing Authorities – CPPM 4.3; CPPM B.1

Financial Systems and Controls – CPPM 13.0

Foreign Exchange on Business Travel Expenses – CPPM C.3

Foreign Location Travel – CPPM C.11

Forgeries – CPPM D.10.2

Forms Management – CPPM 12.3.2; CPPM 18.3.6

Fraud, Embezzlement, Misappropriation, Theft of Public Monies and Assets – CPPM 20.2.2

Freedom of Information and Protection of Privacy – CPPM 12.3.3.b

G

Garnishments – CPPM 7.2.24; CPPM E.1

General and Financial Management – CPPM 2.0

General Services Agreement Form – CPPM 6.3.3.d

Goods and Services Tax (GST) – CPPM G.9; CPPM M

Governance – CPPM 1.0

Government Communications and Public Engagement – CPPM 22.0

Government Office Space Standards (GOSS) – CPPM 18.3.1

Government Transfer Payments – CPPM 4.3.14

Government Transfers – CPPM 21.2

Government Vehicles – CPPM 11.3.3 & 11.3.4; CPPM C.5

Grants – CPPM 21.3.2

Gratuities – CPPM 18.3.4.4; CPPM C.9

Group Definitions – CPPM 10.4.1

Guarantees and Indemnities – CPPM 9.0

Guarantees and Indemnities Regulation – CPPM 9.2

H

Headquarters – CPPM 10.3.2; CPPM C.4

Holdbacks – CPPM 4.3.17

Honourarium – CPPM 18.3.7

Househunting Expenses – CPPM C.16.10

I

iExpenses – CPPM 10.3.16; CPPM C.1.6

Imprest Petty Cash Accounts – CPPM B.2.4

Incidental Expenses – CPPM C.21

Incidental Expenses on Relocation – CPPM C.16.9

Indemnity Certificate – CPPM D.10.3

Indemnities – CPPM 9.0

Information and Information Technology Security Incidents – CPPM 20.2.1

Information Management and Information Technology Management – CPPM 12.0

Information Management and Information Technology (IM/IT) Procurement – CPPM 6.3.5

Information Resource Management Plans (IRMPs) – CPPM 12.3.1 I

Information Technology Management – CPPM 12.3.3

Information Technology Security – CPPM 12.3.3 III

Information Utilization – CPPM 12.3.2 II

Insurance Proceeds – CPPM 7.2.15; CPPM I.6

Intellectual Property – CPPM 6.3.4

Interest on Accounts Receivable – CPPM 7.2.20; CPPM G.7

Interest on Overdue Accounts Receivable Regulation – CPPM 7.2.20

Interest on Money Owing by the Province – CPPM 4.3.13

Inter-Ministry Chargeback System – CPPM F.4

Internal Audit – CPPM 17.0

Internal Audit Standards – CPPM 17.3

Internal Contributions – CPPM I.10

Inventory – CPPM 8.3.1

Invitation to Quote (ITQ) – CPPM 6.3.2.a

Invitation to Tender (ITT) – CPPM 6.3.2.a

Invoices/Supporting Documents – CPPM D.6

J

Job Interview and Post Interview Expenses – CPPM C.12

Journal Vouchers – CPPM F (see also Accounting Transfers)

K

L

Laundry and Dry Cleaning – CPPM C.9

Legally Encumbered Payments – CPPM E.1

Legislation – CPPM 1.2.3

Legislative Assembly – CPPM 1.2.1

Library Purchase Order (LPO) – CPPM B.5

Loans – CPPM 4.3.10

Long Service Awards Ceremony – CPPM C.17.3

Loss Categories – CPPM 20.2

Loss of Personal Possessions – CPPM C.19.2

Loss Management – CPPM 20

Loss Reporting – CPPM L; Accounting for Losses – CPPM L.8

M

Management Framework – CPPM 2.2.1

Management Representation Letter – CPPM H.1

Meals Inside Headquarters – CPPM C.4; C.17.4

Meals Rates & Per Diems – CPPM 10.3.7

Medical/Dental Travel Expenses – CPPM C.21

Medical Coverage – CPPM C.11

Meeting Rooms – CPPM 18.3.4

Mileage Claims – CPPM 10.3.8

Minister Out-of-province/country Travel – CPPM 10.4.4

Ministers Travel Allowances – CPPM C.14

Ministry Bank Accounts – CPPM 4.3.11; CPPM B.3

Misappropriation of assets – CPPM 20.2.2

Miscellaneous Travel Expenses – CPPM 10.3.11; CPPM C.9

Miscellaneous Expenses – CPPM C.19

Ministerial Accountability Reports – CPPM 3.3

MLA Travel – CPPM C.14

Month-End Accruals (Procedures) – CPPM H.2

Moving Company Charges – CPPM C.16.3

Moving Mobile Homes – CPPM C.16.4

Moving of Household Effects and Chattels – CPPM C.16.2

N

Notice of Intent – CPPM 6.3.2

O

Office of Primary Responsibility (OPR) – CPPM 18.3.5

Office of the Auditor General – CPPM 18.3.5.d

Office Supplies and Stationery – CPPM 18.3.8

Official Duties Expense Regulation – CPPM 10.4.4; CPPM C.14

Operational Records Classification System (ORCS) – CPPM 18.3.5

Out-of-Province/Country Travel – CPPM 10.3.4

P

Parking (Employer-Provided or Subsidized) – CPPM J.1

Parking Charges – CPPM 10.3.11; CPPM C.5

Parking Fines – CPPM 11.3.1.6

Part Day Travel Status – CPPM C.4

Parliamentary Secretaries and Designated Member Travel – CPPM 10.4.5

Payment Diversion – CPPM E.1

Payment Processing – CPPM D

Payment Review – CPPM 4.3.3; CPPM 19.0

Payments Based on Contributions (Sec. 25) – CPPM 4.3.15; CPPM H.1

Payments in U.S. Funds to Suppliers Located in U.S.A. – CPPM D.4

Payments to Foreign Suppliers Other Than in the United States – CPPM D.5

Performance and Security Bonding – CPPM 8.3.4

Per Diems – CPPM 10.3.7; CPPM C.4

Personal Travel – CPPM 10.3.3

Personal Telephone Calls – CPPM 10.3.11.1

Petty Cash – CPPM B.2.4 (see also Working Capital Advances)

Petty Cash Reconciliation/Replenishment – CPPM B.2.4

Photocopying Equipment and Supplies – CPPM 6.3.4

Planning, Budgeting and Reporting – CPPM 3.0

Postal, Fax Messaging and Relocation Services – CPPM 18.3.8.c

Portal-to-Portal – CPPM 10.3.8

Post-dated cheques – CPPM 7.2.9

Post-Payment Review – CPPM D.11

Pre-award and Solicitation – CPPM 6.3.2

Printing, Publishing, Government Stationery and Protocol Giftware – CPPM 18.3.8

Private Accommodation – CPPM 10.3.10

Private Aircraft – CPPM C.7(4)

Privacy Impact Assessments – CPPM 12.3.2.b

Privately Owned Vehicles – CPPM 11.3.2; CPPM C.5

Procurement – CPPM 6.0

Procurement Services – CPPM 11.4.1

Professional Membership Dues – CPPM C.21

Protocol Event Expenses – CPPM 18.3.4

Provincial Emergency Program – CPPM 16.2

Provincial Sales Tax (PST) – CPPM M

Public Accounts – CPPM 3.3

Public Interest Immunity – CPPM 18.3.5.d

Public Money (Control of) – CPPM 7.2.4

Public Private Partnership (P3) Costs – CPPM I.2

Purchase Order on a Standing Offer (POSO) – CPPM B.5

Purchasing Card – CPPM 4.3.19

Q

R

Rates and Reimbursements – CPPM C.4

Reasonable Accommodation – CPPM C.1.2

Receipts & Deposits – CPPM 7.2.9

Recipient – CPPM 21

Recognition and Awards – CPPM C.17.3

Records Classification Systems – CPPM 12.3.2.b

Recorded Information Management – CPPM 12.3.3.c

Recording Assets Purchased in a Prior Year – CPPM I.2

Recovery of Employee Overpayments – CPPM 7.2.22

Refund of Expenses – CPPM 4.3.16

Refund of Money Received – CPPM 7.2.11

Reimbursement of Expenses – CPPM C

Reimbursement of Licensing and Professional Membership Dues – CPPM C.21

Relocation Advance – CPPM B.2.2

Relocation Allowances – CPPM 18.3.9; CPPM C.16

Relocation for New Appointees – CPPM C.16.10

Relocation for OIC Appointees – CPPM C.16.11

Remissions – CPPM 7.2.28

Remuneration for Appointees to Crown Corporations, Agencies, Boards, Commissions and Tribunals – CPPM C.18

Rental/Government Vehicles – CPPM C.5

Repair and Maintenance – CPPM 6.3.4 ; CPPM 11.4.1

Replacement Cheque – CPPM D.10.3

Reporting (financial, performance & accountability reports) – CPPM 3.0 - Part III

Request for Proposals – CPPM 6.4.3

Residential Accommodation – CPPM 18.3.1.c

Responsibility Centre – CPPM 3.4.2

Return of Foreign Currency Payments – CPPM G.5

Returned Cheques – CPPM D.10.4

Revenue and Receivables Management – CPPM 7.0

Revenue  Bank Accounts – CPPM 7.2.10; CPPM G.2

Revenue Division – CPPM 7.2.25

Revenue Recognition – CPPM 7.2.1

Revenue Responsibility & Delegation – CPPM 7.2.5

Risk Management – CPPM 14.0

Roles and Responsibilities for Financial Management – CPPM 2.2.3

Rounding the Penny for  Cash Transactions – CPPM G.10

S

Salary Advances – CPPM B.2.1

Sales and Transfers of Tangible Capital Assets – CPPM I.8

Sales Taxes – CPPM M

Security – CPPM 15

Service Plan Report – CPPM 3.3; CPPM 3.4.3

Service Line – CPPM 3.4.2

Set-offs – CPPM 7.2.23; CPPM E.1

Settlement Agreement – CPPM 7.2.27

Shared Cost Arrangements – CPPM 21.3.2

Shared Services – CPPM 18.3.10

Signature Plates – CPPM 4.3.11(6)

Signing Authority Matrix & Delegation – CPPM 4.3; CPPM B.1

Signing of Cheques – CPPM 4.3.11; CPPM B.3(11); B.3.2

SMARTTEC Travel Emissions Calculator – CPPM 10.3.18; CPPM C.1.7

Solicitor-Client Privilege – CPPM 18.3.5.d

Specimen Signatures – CPPM B.1; CPPM B.3.1

Spouse Expenses – in travel – CPPM 10.3.3; in business & protocol events – CPPM C.17

Stale-Dated Cheques – CPPM D.10.3

Standard Object (STOB) – CPPM 3.4.2

Stipulations – CPPM 21.3.3

Stop Payment – CPPM D.10.2

Subsequent Events – CPPM H.1

Supply and Disposal Arrangements – CPPM 6.3.4

Subsidiary Accounts – CPPM 7.2.17

Surplus Asset Disposal – CPPM 6.3.4

Suspense Accounts – CPPM 7.2.14

System Acceptance & Approval – CPPM 13.4.1

T

Tangible Capital Assets – CPPM 8.3.2; CPPM I

Tangible Capital Assets (Acquisition) – CPPM I.2

Taxi Charges – CPPM C.5.3

Telephone Calling Card – CPPM E.2

Tenant Improvements (TI) – CPPM 18.3.1.a

Theft of Public Monies and Assets – CPPM 20.2.2

Third Party Demands and Garnishments – CPPM 7.2.24; CPPM E.1

Timing and Distribution of Payments – CPPM 4.3.8

Tips & Gratuities – CPPM 18.3.4.4; CPPM C.9

Trade-ins – CPPM 6.3.4 - Part I; CPPM 8.3.2(4); CPPM I.6

Transfer of Assets – CPPM 6.3.4 - Part I; CPPM I.8; CPPM 21.3.3.7

Transportation – CPPM 11.0

Transportation Charges – CPPM C.1.3

Travel – CPPM 10.0; CPPM C

Travel Agency Fee – CPPM C.7

Travel Approval – CPPM 10.3.2; CPPM10.4.4; CPPM C.2

Travel Bonus Points – CPPM 10.3.5

Travel Card – CPPM 10.3.13; CPPM E.3

Travel Charge Direct Billings – CPPM – D.7

Travel Expenses in Foreign Locations – CPPM C.11

Travel Expense Verification – CPPM C.1

Travel Loyalty Programs – CPPM 10.3.5

Travel Status – CPPM 10.3.2; CPPM C.4

Travel Voucher (FIN 10) – CPPM C.3

Treasury Board & Treasury Board Staff – CPPM 2.2.3

Trust Accounts – CPPM G.6

Trust Funds – CPPM H.1

U

Unsolicited Proposals – CPPM 6.3.5

Useful Life and Thresholds – CPPM I.5 Appendix A

V

Valuation Allowances – CPPM H.1

Vehicles – CPPM 11.0

Vehicle Accidents, Vandalism and Other Losses – CPPM 11.3.5

Vehicle (Private) Damage Reimbursement – CPPM C.5

Vehicle Insurance – for government/rental vehicles – CPPM 10.3.9; CPPM 11.3.3; private vehicles – CPPM 11.3.2

Vehicles Short-term Rentals – CPPM 11.3.4

Vehicles Travel – CPPM 10.3.9; CPPM C.5

Vehicle Service Cards – CPPM 4.3.19; CPPM E. 5

Vendor Complaint Review – CPPM 6 - Part II

Videoconference – CPPM 10.3.1

Vital Records – CPPM 12.3.2

Voice Mail – CPPM 12.3.2

Volunteers – CPPM 10.3.14; 18.3.7(3)

Vote – CPPM 3.4.2

W

Warehousing and Asset Investment Recovery (WAIR) – CPPM 18.3.1.b

Wire Transfer Payments – CPPM D.12

Work-In-Progress – CPPM I.4

Working Capital Advances – CPPM 4.3.9

Write-down & Write-off of a Tangible Capital Asset – CPPM I.7

Write-offs – CPPM 7.2.26

X

Y

Year-End Close-off & Accounting Procedures – CPPM H.1

Z