After your special event

Find out what you need to do once your special event is over. This includes records management, reconciling Provincial Sales Tax (PST) and reporting a charitable fundraiser.

On this page

• Post-event guidelines
• Reporting a charitable fundraiser
• Resources

Post-event guidelines

After your special event is over:

• Keep event documents for 2 years for your records
• You can return any unused, unopened BCLIQUOR store products in good condition 
  • Returns are subject to the Liquor Distribution Branch’s product return policy and restocking fee

If you sold liquor at your event:

• Compare actual liquor costs and revenue with your initial estimates in your application to determine if you need to apply for a PST refund
  • ​If you overpaid Provincial Sales Tax (PST), apply for a refund by completing the Ministry of Finance Application for Refund of Provincial Sales Tax Special Event Permit (PDF, 266KB)
• Pay additional PST, if applicable
  • If your actual liquor sales are greater than what you estimated when you purchased the Special Event Permit, or you sell the liquor at a higher price, you must remit the additional PST

Find information about PST and Special Event Permits.

Provincial Sales Tax (PST) audits

The Ministry of Finance may audit Special Event Permit holders to ensure PST has been correctly collected, remitted and paid. Permit holders should keep accurate records related to liquor purchases, sales and PST. For more information, see: Audits for PST.

Reporting a charitable fundraiser 

If you want to report a charitable fundraiser, be sure to submit a report of revenues and expenses to LCRB.sep@gov.bc.ca within 60 days after your event finishes.

• Include proof that funds, after expenses, went to a charitable purpose
• ​Use your own report, financial statements, or the Charity Fund-Raising Event Revenue Report (PDF, 822KB)
• Submit a proof of proceeds which includes a letter, cancelled cheque, or newspaper article

If you didn't sell drinks, check with the LCRB to confirm if you need to submit a revenue report.

Resources

• Refer to PST for liquor Special Event Permits to know how PST applies to liquor purchased and sold
• Contact BC Ministry of Finance for more information about liquor sales via CTBTaxQuestions@gov.bc.ca or 1-877-388-4440
• Access Charity Fund-Raising Event Revenue Report (PDF, 822KB) to report all revenues and expenses associated with your fund-raising event
• Go to Liquor Distribution Branch’s product returns section to know more about return policy and restocking fee
• Refer to Charitable fundraisers to know more about how to give funds to organizations for charitable purposes