After your special event

Find out what you need to do once your special event is over. This includes records management, reconciling Provincial Sales Tax (PST) and reporting a charitable fundraiser.

On this page

• Post-event guidelines
• Reporting a charitable fundraiser
• Resources

Post-event guidelines

After your special event is over:

• Keep event documents for 2 years for your records
• You can return any unused, unopened BCLIQUOR store products in good condition 
  • Returns are subject to the Liquor Distribution Branch’s product return policy and restocking fee

If you sold liquor at your event:

• Compare actual liquor costs and revenue with your initial estimates in your application to determine if you need to apply for a PST refund
  • ​If you overpaid Provincial Sales Tax (PST), apply for a refund by completing the Ministry of Finance General Refund Application (PDF, 280KB)
• Pay additional PST, if applicable
  • If your actual liquor sales are greater than what you estimated when you purchased the Special Event Permit, or you sell the liquor at a higher price, you must remit the additional PST

Find information about PST and Special Event Permits.

Reporting a charitable fundraiser 

If you want to report a charitable fundraiser, be sure to submit a report of revenues and expenses to LCRB.sep@gov.bc.ca within 60 days after your event finishes.

• Include proof that funds, after expenses, went to a charitable purpose
• ​Use your own report, financial statements, or the Charity Fund-Raising Event Revenue Report (PDF, 822KB)
• Submit a proof of proceeds which includes a letter, cancelled cheque, or newspaper article

If you didn't sell drinks, check with the LCRB to confirm if you need to submit a revenue report.

Resources

• Refer to PST Bulletin 300 (PDF, 179KB) or PST for liquor Special Event Permits to know how PST applies to liquor purchased and sold
• Contact BC Ministry of Finance for more information about liquor sales via CTBTaxQuestions@gov.bc.ca or 1-877-388-4440
• Access Charity Fund-Raising Event Revenue Report (PDF, 822KB) to report all revenues and expenses associated with your fund-raising event
• Go to Liquor Distribution Branch’s product returns section to know more about return policy and restocking fee
• Refer to Charitable fundraisers to know more about how to give funds to organizations for charitable purposes