Change your personal information

Last updated: December 24, 2019

If you’ve changed your name or other personal information, you need to update your employee records.

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On this page

• Time and Leave, PeopleSoft, Payroll
• Group Life beneficiary
• Medical Services Plan and BC Services Card
• Extended health and dental (bargaining unit employees)
• Extended health and dental (excluded employees)
• BC Pension Corporation
• Global address list (GAL)
• IDIR, government directory and other interdepartment computer applications
• Change of address
• Resources
• Contact us

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Time and Leave, PeopleSoft, Payroll

For a name change, submit a copy of the applicable document:

• Marriage certificate
• Legal change of name certificate
• SIN card or confirmation of SIN letter
• Divorce certificate
• Birth certificate
• Canadian citizenship certificate
• Indian Status certificate
• Permanent resident card (PR card)
• Work permit or study permit

To update your records, attach the required records through an AskMyHR service request using the categories Myself > Change Personal Information > Name Change.

Group Life beneficiary

• Submit a Group Life Beneficiary Designation (PDF, 174KB)
• It's important to mail the original form directly to the Benefits Service Centre as it's a legal document. The address for the Service Centre is on the Beneficiary Designation Form. Your beneficiary designation won't be updated unless the original form is received by the Benefits Service Centre

Medical Services Plan and BC Services card

• To update your information with Health Insurance BC, please visit the Managing Your MSP Account page

Extended health and dental (bargaining unit employees)

• Included (bargaining unit)employees submit an AskMyHR service request using the categories Myself > Change Personal Information > Name Change, to change your name in PeopleSoft. It will be automatically updated with Canada Life at the same time

Extended health and dental (excluded employees)

• Excluded employees submit an AskMyHR service request using the categories Myself > Change Personal Information > Name Change, to change your name in PeopleSoft. It will be automatically updated with Canada Life at the same time

BC Pension Corporation

• Contact the Public Service Pension Plan

Global address list (GAL)

• Change your information in the GAL through MyService

IDIR, government directory and other interdepartment computer applications

• Notify your supervisor (an iStore request is required to update your IDIR)

Change of address

• Update your information:
  • Employee Self Service: access from work (ESS) (IDIR restricted)
  • Employee Self Service: access from home (ESS) (IDIR restricted)
• If an employee needs to change their address for health care, they will need to contact Health Insurance BC directly
• If participating in the Deferred Salary Leave Program, contact Group Retirement Services at Canada Life at 1-800-724-3402 and quote plan 62459
• Contact the Public Service Pension Plan
• Contact your union or association

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