Grant recipient guide 2024-2025

On this page

• Reporting requirements
• Project end date extensions
• Appropriate use of funds
• Requests for project modifications
• Use of the BC Government logo on project materials
• When will the intake for the 2025-26 round open?

Reporting requirements

To ensure that grants are used for eligible project expenses, all successful applicants must submit a Midterm Report and a Final Report. The links to the online report templates will be emailed to the primary contact indicated on your application approximately one month in advance of their due dates. 

Information that may be asked in the Midterm Report includes, but is not limited to:

• An update on what your project has accomplished to date
• How much of the grant has been spent to date
• Any challenges encountered and how you are addressing them
• Any changes to the original project budget, workplan and timeline*

Information that may be asked in the Final Report includes, but is not limited to:

• Final expenditures that include the same line items in the budget from your application
• Number of participants served
• Number of sessions delivered, if relevant
• A summary of what your project accomplished
• A summary of your biggest challenges and lessons learned
• Any changes to the original project budget, workplan and timeline*
• Feedback and ideas for the Civil Forfeiture Grant Program

Project end date extensions

All 2024-25 approved projects must be completed by June 30, 2026. If the timeline in your application indicated an earlier project end date, you may extend your timeline up to June 30, 2026, without seeking approval.

All requests for timeline extensions beyond June 30, 2026, must be made in writing to the program at CFOgrants@gov.bc.ca. Please include your project number and project name in the subject line of the email. Your email should include the reason why you are experiencing delays, a status update for your project and a proposed new end date. Ministry staff will follow up with additional questions should this be required as well as a reply to provide a final decision on the request.

Appropriate use of funds

Grant funds must be used within British Columbia to cover costs considered to

be direct and necessary for the successful implementation of an approved project, and must be consistent with the use of funds outlined in the approved grant application. All grant funds must be fully disbursed by June 30, 2026, and may not be redistributed to other projects. Any substantial changes to the project or use of funds requires written approval from the Ministry.

Upon dissolution of an organization, all unused grant funds and assets purchased with grant funds must be transferred to the Minister of Finance, or if those assets are not in a form that can be easily transferred to the Minister of Finance, then to another eligible organization within B.C.  Please contact program staff for guidance at CFOgrants@gov.bc.ca.

Requests for project modifications

All requests for project modifications must be made in writing to the Ministry at CFOgrants@gov.bc.ca. Please include your project number and project name in the subject line of the email. In the body of the email, specify what the proposed changes are and provide a rationale for the changes. Note that the proposed changes must continue to align with the stream criteria under which your grant was originally approved. Ministry staff will follow up with additional questions should this be required and we will reply to provide a final decision on the request. Note that approval in writing from the Ministry is required before any changes to your project are implemented.

Should you experience issues with the completion of a funded project, please contact Ministry staff at CFOgrants@gov.bc.ca early to discuss available options. Modifications to an approved project may be permitted if the function/outcome of the project is similar to the approved project, subject to written approval from the Ministry. Ministry staff are available to assist and answer questions.

Use of the BC Government logo on project materials

Where possible, please acknowledge receipt of the provincial funding for your project when planning events and producing resource materials. To use the BC government logo on your publication materials, please review the following instructions:

1. Please review the logo-use guidelines here and fill out the application form
2. Create a mock-up showing how the logo will appear on the materials:
   • Please visit this link for additional guidelines and logo files. Note that only one Government of British Columbia logo should be used, regardless of how many ministries are acknowledged
   • We recommend using the “Supported by the Province of British Columbia” mark
3. Email the mock-up and logo request to CFOGrants@gov.bc.ca
4. Staff will review the request and respond in writing with a decision
5. Please do not use the logo until you have received written approval

When will the intake for the 2025-26 round open?

The 2025-26 intake is expected to open in Fall 2025. Please sign up for the email distribution list to be notified of the intake opening.