Request systems access

All applicants requesting access to archaeology systems must complete the 4 steps below, including those that have:

  • not applied before
  • changed their Business BCeID
  • changed employers
  • lost previous access to our systems
  • not submitted a request since January 2019
  • access to some systems and want others
  • access to datasets via other government systems

Last updated: February 26, 2021 

Step 1: Verify your eligibility

  • For APTS access, you must be one of the following:
    • a professional consulting archaeologist that will be holding permits
    • a staff member that will be supporting a consulting archaeologist in data entry
    • an archaeology branch or BC Oil and Gas employee
       
  • For RAAD access, you must be one of the following:
    • a professional consulting archaeologist
    • an accredited researcher
    • a member of an Indigenous government office
    • a member of local, provincial or federal government involved in resource or land use planning
       
  • For PARL access, you must be one of the following:
    • a professional consulting archaeologist 
    • an accredited researcher
    • a member of an Indigenous government office
    • a member of provincial or federal government involved in resource or land use planning
      * ​Please note local governments are not eligible for PARL access.
       

Step 2: Get a Business BCeID or Government IDIR

Do you have an active Government IDIR* or Business BCeID? If yes, skip ahead to Step 3. 
* government employees with existing IDIR credentials are NOT required to set up a Business BCeID.

What if I already have a Personal BCeID, Basic BCeID, or an old Business BCeID under a former company?

Access to our systems is granted and linked to a specific active Business BCeID or provincial government IDIR - not to your name or email address - which means that we are unable to issue systems access without one. 

Personal BCeIDs and Basic BCeIDs are not sufficient for access.

Old Business BCeIDs that are deactivated by a company you no longer work for will become invalid login credentials. If they are not deactivated by your former employer, the branch will deactivate systems permissions assigned to it when they are made aware. 

A new access request MUST be made each time you change companies or change your Business BCeID username, whether it is due to a change of employer, forgotten credential, or account inactivity. Additionally, each time you change your Business BCeID for any reason, you MUST choose a Business BCeID username that is different from your previous usernames. If you do not, we will reject your application with instructions to reapply when you have done so. 

How can I get a new or replacement Business BCeID, or manage my current one?

NOTE: When you do this, you MUST choose a Business BCeID username that is different from your previous usernames. If you do not, we will reject your application with instructions to reapply when you have done so.

Where can I get help for my Business BCeID? 

Please note that the branch has no control over Business BCeIDs and cannot fix related issues such as password resets or changes. Contact your company's Business BCeID account administrator or the BCeID helpdesk to troubleshoot issues.

To help inform your external requests and investigations, we have compiled below some solutions and information reported back to us by our users.

 

How can I Request a new Business BCeID or account permission corrections from my BCeID administrator? (EMAIL TEMPLATE PROVIDED)

Hello,

I need a Business BCeID to access the archaeology systems and the Business BCeID Directory named you as our company administrator. Can you please create one for me?

When we set it up, the branch asked that we make sure to approve the information sharing consent options in BCeID, or else they won’t be able to add me to their security table. They have provided these instructions to help do that.

  1. Enter the credentials into www.bceid.ca/ and click "Next"
    picture of Business BCeID logon screen
     
  2. The "Post Logon" page will open, displaying the password reset and logon history for your BCeID. Click "Next" to continue to the BCeID homepage.
     
  3. Click the “Account Management” link located in the upper left-hand navigation pane.
    picture of bceid account management link
     
  4. The Business BCeID Account Management screen will open. Click the “Manage Business Preferences” link.
     
  5. Please make sure both consent boxes are checked on the "Manage My Business" page that opens. The text of the consents will read “I consent to BCeID sharing my business contact information with Online Services registered with BCeID” and “I consent to BCeID sharing my business contact information with other BCeID account holders.”
    bceid consent boxes
     
  6. Click Save
     
  7. Notify the user with the new BCeID credentials, and/or confirmation that the consents have been granted.

If you have switched companies or discontinued your former work email address, you will have to contact your company's BCeID administrator or the BCeID helpdesk to create a new Business BCeID and then request access from us again.

If you have a different Business BCeID than the one you were initially approved for access with, you will have to request access from us again so that we can confirm you are still eligible and relink your permissions.

For IDIRs, the same applies only in the rare case that you have had to change your IDIR username or email address (not just your password).

If you haven't been active for several years but have the same valid Business BCeID or IDIR, you may be locked out because both PARL and RAAD have been upgraded and require our users to accept different terms and conditions than they did previously. If you haven't used our systems since January 2019, you will have to request access from us again.

If none of these are the case, please contact your company's BCeID administrator, or the BCeID helpdesk. If they are unable to fix it and instead create a new Business BCeID to remedy the situation, you will have to submit a new Archaeological Information Sharing Agreement for us to reissue your permissions.

 


Step 3: Submit an Archaeological Information Sharing Agreement

  1. Download and complete an Archaeological Information Sharing Agreement (PDF 1.5 MB)
     
  2. Click "Save As" and name it in this format: LASTNAME FIRSTNAME COMPANYNAME DD-MMM-YYYY.
     
  3. To prevent your request from being rejected, close your saved PDF and then and reopen it to make sure: 
    1. your information was saved properly
    2. you have answered all questions
    3. you have not requested access to items you are unsure of, or do not qualify for
    4. you have signed your name
    5. you have included all 3 pages of the PDF
       
  4. Email the completed document to archdatarequest@gov.bc.ca.

Step 4: Check your inbox for access details

Once we review your agreement and process the approved access requests, the branch will send you an email with instructions regarding how to activate your new accounts.