The Archaeology Permit Tracking System (APTS) is an online portal used to submit, review, consult on, and manage archaeological applications and permits throughout their lifecycle.
APTS is available to professional consulting archaeologists, Archaeology Branch employees, and a handful of other government users including the Oil & Gas Commission. It is not available to the public.
For more information, please see our Archaeological Information Access Policy (PDF 274 KB).
Your consulting archaeologist can provide you with up-to-date information about your permit at all stages of its lifecycle. If they are no longer with the same employer, you may contact the company they worked for to obtain pertinent documentation.
Additionally, individuals who require archaeological information but who are ineligible for APTS access may submit an Archaeological Information Request Form to the Archaeology Branch.
The APTS Client-side Portal provides qualified external users with access to the data that they and their currently-affiliated coworkers have submitted. As an external user, you will be able to see:
The APTS Government-side Portal provides archaeology branch staff and other qualified internal users with all information pertaining to an archaeological permit application or issued permit, including but not limited to:
Follow our Systems news page for updates on APTS feature releases, unexpected service outages, planned maintenance, and other relevant news.
Users are only able to view applications and permits that they have applied for or held under their currently-active Business BCeID.
To upload reports and resolve overdue obligations that you are still responsible for on permits that were held at a different company where your BCeID has already been deactivated, you will have to contact the branch for assistance.
When they think something is taking too long, internet browsers like Chrome and Firefox will automatically stop doing the task a user is trying to do. The browser company sets its own time limits. Since we have to work within these limits, the branch has established that the majority of our clients can upload a 49 MB size file before the browser times out, so that is the size limit we've set for submissions.
Users in rural areas where high speed internet is not available are especially prone to being timed out by their web browser. However, since urban technology infrastructure has advanced since we first imposed this limit, the branch is currently researching the possibility of increasing the upload size for high-speed urban users who are able to upload a large file before their browser reaches its timeout ceiling.
Until then, the branch requires you to split your reports into parts 49 MB or less prior to submission.
We know that APTS imposes some limitations on how trackable, reportable, and accessible applications and permits are to external users, as well as how difficult file management can be during staffing transitions.
Some of these limitations will be discussed with our users in the coming months to help us develop appropriate solutions. If you'd like to participate in these discussions, please make sure you're signed up to get the branch newsletters relevant to your APTS use. We'll be using them to send out our engagement invitations.
Follow our Systems news page for updates on new feature releases, unexpected service outages, planned maintenance, and other relevant news.
To obtain access to APTS, you will have to submit a signed form to the Archaeology Branch.
The Request System Access page contains the latest form, and will help you apply for the access you need.
Here are some solutions to the most common APTS access and operational issues.
For other application issues, please check our System news page for outage announcements, or click on the help icons in the APTS system.
Access Issues
I can't log in with my BCeID or IDIR credentials anymore.
If you have switched companies or discontinued your former work email address, you will have to contact your company's BCeID administrator or the BCeID helpdesk to create a new Business BCeID and then request access from us again. When you do this, you MUST choose a Business BCeID Username that is different from your previous usernames. If you do not, we will reject your application with instructions to reapply when you have done so.
If you have a different Business BCeID than the one you were initially approved for access with, you will have to request access from us again so that we can confirm you are still eligible and relink your permissions.
For IDIRs, the same applies only in the rare case that you have had to change your IDIR username or email address (not just your password).
If you haven't been active for several years but have the same valid Business BCeID or IDIR, you may be locked out because both PARL and RAAD have been upgraded and require our users to accept different terms and conditions than they did previously. If you haven't used our systems since January 2019, you will have to request access from us again.
If none of these are the case, please contact your company's BCeID administrator, or the BCeID helpdesk. If they are unable to fix it and instead create a new Business BCeID to remedy the situation, you will have to submit a new Archaeological Information Sharing Agreement for us to reissue your permissions.
The page I see when I first log into APTS shows a strange menu or file list.
This happens when your APTS bookmark or login link rhas the wrong internal/external designation in it, or else refers to a specific page in your bookmarked url.
Please make sure you're using the correct login link ('ext' is in the link for all external users), and that it ends with 'default', and then re-save your bookmark:
My browser gives me a 'too many redirects' error after I try to log in with my Business BCeID.
First, make sure you're using the correct sign in link according to your employer:
If you have already tried clearing your web browser's cache and cookies, and if you have tried it in more than one web browser (chrome, Firefox, edge) and it is happening in all of them, it is an irreconcilable problem between your Business BCeID and APTS.
You will have to get a new Business BCeID and submit a new Archaeological Information Sharing Agreement by following Steps 2-4 on our Request systems access page. Please mention in your email to us that this was due to a 'too many redirects' error that could not be resolved.
People from a company I don't work for anymore can still see my permits. How can I remove them?
The Business BCeID you log into APTS with is irrevocably tied to the company that created it for you, and APTS is designed to let people from the same company see each other’s permits. You should ALWAYS get a new Business BCeID when you change employers to protect the privacy of you and your clients.
To resolve this, get a new Business BCeID and request access again by following Steps 2-4 on our Request systems access page. Your other systems accesses (RAAD, PARL etc.) should be linked to your new BCeID too - don't forget to check them on your agreement.
Use Issues
I can't see all of my applications or permits in APTS.
You can't see a permit you know you're a participant on
APTS is designed so that all of the staff affiliated with the company they currently work for can see all of the permits that the company owns. This ensures that companies never lose track of their work, and that all company members can work on a file as needed.
Currently, you and your coworkers will only see applications and permits where EITHER:
Permissions were expanded to include Co-permittees in December 2021 so that all persons and organizations with obligations under a permit retain access to it.
Field directors, proponents and other party participants employed by companies other than the Permit Holder or Co-Permittee's affiliated companies will NOT be able to see the file.
File list looks wrong / Can't access my files
If it's your file list that looks wrong, this can happen when your APTS bookmark or login link rhas the wrong internal/external designation in it, or else refers to a specific page in your bookmarked url.
Please log out, then make sure you're using the correct login link ('ext' is in the link for all external users), that it ends with 'default.aspx', and then re-save your bookmark:
I get the error message “A Permit Application document is required.”
I get the error message “A Participant Requires a Party.”
I get the error message “Party and Affiliation must be entered for each participant.”
I see a red screen that displays an error message and a page full of code.
I want to recommend a change to APTS or report a function that's broken.
If there's a feature you'd like to see in APTS, or something that you believe is broken, please email a project officer for first assessment, and ask them to forward it to the appropriate person. If they believe it is something we may be able to do, they will escalate it to our systems team.
The page I see when I first log into APTS shows a strange menu or file list.
This happens when your APTS bookmark or login link rhas the wrong internal/external designation in it, or else refers to a specific page in your bookmarked url.
Please make sure you're using the correct login link ('ext' is in the link for all external users), and that it ends with 'default', and then re-save your bookmark:
An Overdue Report Obligation flag will not clear after my final permit report has been uploaded and/or reviewed
In Feb 2021, we released an APTS update that made Applications & Shapefiles mandatory, and created seperate upload sections for each of them that both have to be populated for the Submit button to work.
However, if your file was open during that update, your files are probably all contained in the general 'document upload' section, leaving your 'Attach Shapefiles' and 'Attach Permit Application Document' sections empty.
To resolve this issue, re-upload a copy of the shapefiles and/or application to their designated section so that they are both populated.
My issue isn't listed here.
If you are having trouble submitting a permit application to us, please first review Appendix A of the HCA Permit Process Policy Guide. It contains screen shots and instructions to help you through related issues you may be experiencing.
If it is related to something else, please email archaeology@gov.bc.ca with 1) a description of exactly what's wrong and 2) screen shots of what you are seeing. If we aren't able to solve the problem in-house, we will escalate it to our systems team.
Contact us if you have questions about archaeological sites in B.C.