705 - Asset Management

Records relating to the control and inventory of ministry/agency assets, with the exception of financial assets. This includes identifying assets that have become surplus to a ministry’s or agency’s needs and to reporting and transferring the surplus assets to the agency authorized to dispose of government property.

Record types include correspondence, forms, and reports.

For asset accounting, see secondary 920-20.
For loss reporting, see secondary 470-08.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
705-00 Policy and procedures SO nil DE
705-01 General FY+1y nil DE
705-20 Asset inventory records
(covers warehouse inventory, insurance on inventory, inventory control system update, asset control case files, and stock control (supplies) inventory)
SO = upon verification of data entry and replacement or disposal of asset
SO+3y nil DE
705-40 Surplus asset review and transfer records
(covers condemnation and destruction, write-offs, and asset transfer and disposal reports)
SO = upon asset replacement or disposal
NOTE: This secondary includes surplus asset decisions and approvals.
SO+3y nil DE

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