CPPM Procedure Chapter O: Internal Vendor Reference Check

This procedure provides direction on how to perform an internal vendor reference check for specific Procurements for services where the estimated value of the Procurement is equal to or above $10 million.

Review Process

Internal reference checks must review a Vendor’s past performance on provincial government service Contracts (including contracts with a good component) equal to or above $1 million and must include:

  • current Contracts; and
  • expired Contracts that were in place during the previous three fiscal years from the posting date identified in the current Solicitation document.

Ministries must inform Vendors of the results of the internal reference check.

Only Vendors passing the internal reference check can continue in the Procurement.

Consult the Procurement Practice Standard regarding the pass-fail standard to be applied.

Vendor Appeal Process

A Vendor who does not pass an internal vendor reference check can request a review of the disqualification using the Vendor Disqualification Review Form (PDF).

The request for review must be submitted to the Office of the Comptroller General within five (5) business days of receiving written notification of the results of the internal reference check.

The Office of the Comptroller General will make reasonable efforts to complete a review within ten (10) business days of receipt of the request.

Ministries are responsible for providing the Office of the Comptroller General with information relevant to the review.

The next phase of the Procurement cannot commence until the Office of the Comptroller General has completed the review.

The Comptroller General will either:

  • confirm the disqualification; or
  • determine that the Vendor has passed the internal reference check.

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