Monthly enrolment reporting

Funding payments are based on your monthly enrolment. To receive Child Care Operating Funding and, if applicable, Child Care Fee Reduction Initiative funding, you must submit enrolment reports through My ChildCareBC Services. 

Start by watching the My ChildCareBC Services - Manage reports video for an overview of the process. Then review the information below and consult the detailed enrolment report instructions available within My ChildCareBC Services.

On this page

• How to report enrolment
• Projected and exact enrolment reporting
• Keep your records
• Reporting enrolment during closures
• Make corrections or adjustments

How to report enrolment

Before submitting your report, make sure your facility information, service details, approved parent fees, and closure requests are up to date in My ChildCareBC Services. The Manage Report section is your central place to create, manage and submit reports.

When completing your report: 

• Report enrolment, not attendance 

• Count each child only once per day 

• Include children who are enrolled but absent if care was available and they were scheduled to attend 

• Report drop-in children only if they are using a space that has not already been counted as an enrolled space 

• Only report enrolment for days your facility is open and providing child care, unless an approved closure allows enrolment reporting 

Funding is calculated using the enrolment you report, your approved rates, and your service details. 

Projected and exact enrolment reporting

There are two options for submitting your monthly enrolment reports.

Keep your records

Remember to keep a record of:

• The full name, date of birth and date of enrolment for each child
• A monthly schedule of confirmed enrolled spaces
• Registration and daily attendance records (arrival and departure)

You may need to provide records for a review or audit, so make sure to keep all original documents that support the enrolment claims you make for two years after the date of a claim. This includes registration and attendance forms. In the event of a review or audit, child care providers must have consent from parents to share information about their family.

Reporting enrolment during closures 

Make corrections or adjustments

If you need to change a report: 

• Use Edit to update a report that is still available for editing 

• Use Adjust to correct a previously approved report 

• Adjustment payments will be automatically calculated. Any additional funding may be paid to you, or overpayments may be recovered through future payments. 

You must notify the ministry of any funding overpayment, even after the reporting deadline has passed. 

View payments 

Payment information is available in My ChildCareBC Services. 

Once a report is approved, payment is typically issued within a few business days, although processing may take longer if clarification or corrections are required.