District/Authority Scholarships Allocation & Reporting

District/Authority Scholarships recognize graduating B.C. students for excellence in their chosen area of interest or strength.  The Ministry has allocated 5,500 scholarships pro-rated to school districts and independent school authorities based on their September 30 Grade 12 enrolments. 

Criteria for awarding District/Authority Scholarship recipients are determined by local scholarship committees, with some general direction provided by the Ministry of Education’s guidelines.

Reporting 2018-2019 District/Authority Winners

To report winners for the 2018-2019 school year, District/Authority Scholarship Coordinators can follow these steps:

  1. Download the 2018-2019 District/Authority Allocation Report (XLSX) template
  2. Email Scholarships@gov.bc.ca to obtain the template password
  3. Confirm the number of awards allocated to your district
  4. Enter your list of winners, and all requested details, into the template
  5. Submit your completed, password protected template back to the Scholarships@gov.bc.ca by June 30, 2019
  6. Provide a copy of the Conditional Winner Notification (PDF) letter to your winners

Note: The template is blank, but password protected to enable districts to securely submit their detailed lists of winners to Scholarships@gov.bc.ca. Please do not email student information in a spreadsheet that is not password protected.

  • All report columns are mandatory. Missing information may cause a delay in awarding the voucher to the student
  • Do not add additional rows or columns. Social Insurance Numbers are no longer required in the report
  • To avoid delays in awarding vouchers, confirm all winners meet basic eligibility (to meet Canadian citizenship or permanent resident status, student must have ‘C’ status in TRAX)
  • For any special circumstances, please contact Scholarships@gov.bc.ca prior to the June 30 deadline
  • Winners are not confirmed until the Ministry establishes that eligibility requirements have been met after August 31, 2019
  • Winners will be notified, and vouchers will be issued by the Ministry in October 2019
  • Winners can also view whether a voucher has been issued by logging into the StudentTranscriptService
  • Winners will receive their cheques after they have returned their verified voucher or supporting documents to the Ministry for redemption