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Telework at a ShareSpace location
Publication date: March 2, 2021ShareSpace is a corporate coworking environment purpose-built to support flexible and hybrid work in the BC Public Service. Two ShareSpace locations are currently available as potential telework locations in the Greater Victoria area: LakePoint (in Langford) and Capital Park (in the Legislative Precinct in downtown Victoria). Learn more about the space and who to contact on the Ministry of Citizens’ Services ShareSpace page (IDIR restricted).
Learn more about telework and flexible workplaces for BC Public Service employees.
On this page
- About ShareSpace
- Process to follow to work at a ShareSpace office
- Supervisor/manager considerations to approve ShareSpace telework requests
- Telework agreement for ShareSpace locations
- Travel expense eligibility when working at a ShareSpace
A telework agreement must be approved by your supervisor if you're working at home or another location outside of the office.
The agreement requires an:
ShareSpace is a co-working model providing BC Public Service employees flexible workplace options.
ShareSpace locations are not dedicated to any one ministry, they are shared spaces providing an opportunity for employees from a variety of different ministries to work outside of their regular headquarters or base location.
Employees interested in working at a ShareSpace location should submit a request to their supervisor or manager.
You need to work with your supervisor/manager to complete a telework agreement and attend an orientation before you begin working at a ShareSpace location.
Review the Ministry of Citizens’ ShareSpace intranet page (IDIR restricted) for more information on ShareSpace and how to sign up.
Your supervisor/manager will consider many of the same factors as they would to approve a request to telework from home, including:
- The employee understands that telework is a privilege not an entitlement
- The employee understands that participating in a telework arrangement is voluntary and requires the mutual agreement of the employee and supervisor/manager
- The supervisor/manager is confident the employee can perform satisfactorily as a teleworker and will maintain their level of performance
- The supervisor/manager is confident the teleworking arrangement will not have a negative effect on the operations or effectiveness of the work unit
- The employee understands that should either they or their supervisor/manager conclude the telework arrangement isn’t working, the employee will be expected to work at their official workplace (or another telework location that has been approved by the employee’s supervisor/manager)
An employee is deemed to be teleworking if they're working away from their official workplace for a portion of their regular workweek.
The ShareSpace locations are not dedicated to any one ministry so you must complete a telework agreement for you and your supervisor/manager to confirm the details of this working arrangement, including:
- How many days a week you intend to book space to work at the ShareSpace location
- Your schedule on those days
- How you will ensure that sensitive information is kept confidential and secure
Note that some of the information required in a telework agreement will not be necessary for employees teleworking at a ShareSpace location, for example:
- The office meets occupational health and safety standards
- There should be no cost issues to consider
Your dedicated ministry office remains your official workplace for the purposes of employee travel. You cannot claim travel expenses for travel between a ShareSpace location and your official workplace.