Access policies

This page contains RESULTS information for all users and access policy and security levels for both government and non-government users.

On this page

• Policy information for all users
• Policy information and security levels for government users
• Policy information and security levels for non-government users

​Policy information for all users

User ID

IDIR and Business BCeID accounts must be in place before RESULTS access can be requested. IDIR accounts are requested through the systems access approver of the organizational unit (BCTS, district, regional or headquarters) for whom the employee or contractor processes RESULTS data.

Non-transferable

RESULTS access is non-transferable. Each user must operate under a unique IDIR or BCeID account. Users who share user IDs to process RESULTS data will have their IDIR or BCeID accounts removed from the RESULTS application. Requests for access to RESULTS cannot be made on behalf of someone, the applicant must be logged on and submit the request using their own ID.

Authorization

Users must be authorized by the appropriate organization official prior to being granted access to RESULTS. The organization official will be held partly accountable for the activity of users who are authorized access to the RESULTS application.

IDIR users who request authorization for access levels that are not "Approval" or "Preview" must be authorized by operations managers in charge of the organizational units (government natural resource district or BCTS offices).

IDIR users who request "Approval" and "Preview" access must be authorized by district managers in charge of the district offices.

Business BCeID users must be authorized by their client signatories (woodlot owners, CEO, president, operations managers) who are authorized by the company to commit the company to legal reforestation obligations.

Users preparing submissions for government-funded projects that span multiple districts or BCTS units must be authorized by operations managers in charge of each of the organizational units (district or BCTS offices). Before applying for RESULTS access, applicants should contact the RESULTS coordinators of each district to determine the names and email addresses of the operations managers in charge of authorizing RESULTS access in each of those organizational units (generally the operations managers in charge of the departments in which the RESULTS coordinators serve). RESULTS access is requested separately for each organizational unit.

Expiration date

RESULTS_ViewOnly access will have an expiration date of "Never", and has no training requirements.

All other levels of access will expire as follows:

• If the applicant has completed appropriate RESULTS training access will be set to expire two years from the date that it is assigned
• If the applicant has not completed the appropriate RESULTS training access will be assigned for 1 month. Once the applicable training modules have been completed, notify RESULTSAccess@gov.bc.ca and the expiration date will be set to expire two years from that date
• If the applicant is working under contract with the government, access will be assigned for the duration of the contract

Renewal

When RESULTS access expires, the re-application process will include an automated skill testing procedure (an online questionnaire) to ensure that all users maintain current and up-to-date knowledge of how to effectively use RESULTS. The RESULTS application has continuous system upgrades due to new and emerging legislation, so we need to ensure users are proficient and competent - this ensures data integrity is maintained over time.

Termination

RESULTS access can be terminated at any time by sending an email notification to the access grantor requesting that access be removed.

Users Audits

Government monitors user activity. Users who do not process RESULTS data in accordance with legislated requirements and RESULTS submission procedures are subject to having their access revoked, and in some cases, regulatory penalties may be applied against the companies on whose behalf the submissions are made.

Confidentiality agreements

Contractors and licensee users who process RESULTS data through IDIR accounts are required to complete confidentiality agreements. User activity is subject to government monitoring for compliance with the terms of the confidentiality agreements.

Government user access policies

User groups for government access include:

• Forests ministry headquarters
• Forests ministry regional offices 
• Forests ministry district offices
• Forests ministry (FOR), BC Timber Sales (BCTS) offices
• Other ministries
• Contractors

The Ministry of Forests (FOR) non-headquarters users are subject to the following rules:

• The organization unit (for example, DCR) field defaults to the user's organization (for example, district)
• Users can view information for other government organization units and licensee information
• Users can only alter information for those organization units to which they have been authorized access
• Users with a security level of RESULTS_VIEW_ONLY can only view information.  (IDIR users automatically receive RESULTS_VIEW_ONLY access)
• IDIR users who receive "Update", "Declaration" or "Approver" access automatically receive access to the Jasper Corporate Reporting System (JCRS) and Map View

The Ministry of Forests (FOR) headquarters users are subject to the following rules:

• The organization unit field defaults to the user's headquarters organization
• Users can view information for other Ministry organization units and licensee information
• Users can alter any ministry information (that is, users who have been assigned headquarters units can alter data for all districts within the province) provided they have a security level of RESULTS_UPDATE, RESULTS_DECLARATION, or RESULTS_APPROVAL
• Users with a security level of RESULTS_VIEW_ONLY can only view information. (IDIR users automatically receive RESULTS_VIEW_ONLY access)
• IDIR users who receive "Update", "Declaration" or "Approver" access automatically receive access to the Jasper Corporate Reporting System (JCRS) and MapView

Security levels for government and BCTS users

Non-government user access policies

User groups for non-government access include:

• Major licensees
• Woodlot licensees
• Community forest agreement holders
• Pulpwood agreement holders
• Contractors preparing submissions for government funded projects.

Private sector users are subject to the following rules:

• The client field cannot be altered once set (that is, display only)
• Private sector users can only see the information of the client on whose behalf they are working except for a number of opening categories that are government responsibility such as 'pre-87'; "backlog" for the purpose of managing government-funded projects
• The client location field defaults to the location to which the logged-on user is associated, but can be changed to other valid location values within the client number

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