Chief Records Officer Directives & Guidelines
The Chief Records Officer (CRO) has the power to issue directives and guidelines under the Information Management Act (IMA). The head of a government body must take reasonable steps to ensure that the government body follows CRO directives and guidelines.
CRO 01-2021: Archiving of Government Information
Effective: October 1, 2021
This Directive places digital information scheduled for archiving on hold until September 30, 2023. Physical records ready to be archived are currently exempt from this requirement and can be transferred to the BC Archives at the Royal BC Museum.
CRO Memorandum: Retention of Chat Messages in Microsoft Teams
Effective May 31, 2021
Under the Information Management Act, the Chief Records Officer is responsible for policy relating to the retention of government information. Under that responsibly, the CRO has directed that standalone one-on-one chats, group chats, meeting chats be automatically deleted from MS Teams after 30 days. Conversations within a channel will be retained until manually deleted or the channel is decommissioned.
CRO 01-2020: Digitizing Government Information
Effective: July 2, 2020
This Directive announces the Digitizing Government Information Standard, which provides practice and technical requirements that must be followed when converting physical government information into digital form to create authentic, defensible digital records.
CRO 02-2019: Archiving of Government Information
Effective: October 1, 2019
This Directive places digital information scheduled for archiving on hold until notified. Physical records ready to be archived are currently exempt from this requirement and can be transferred to the BC Archives at the Royal BC Museum.
CRO 01-2019: Documenting Government Decisions
Effective: March 31, 2019
The IMA requires that government bodies have an appropriate system in place for creating and maintaining government information that is an adequate record of their decisions. The CRO Directive on Documenting Government Decisions sets out the components of an appropriate system for creating and maintaining government information, and what constitutes an adequate record. The Guidelines expand on the Directive.