Apply for Provincial Employees Community Services Fund Funding

Types of Funding

First Progress Reports are due May 31, 2018 for all 2017-2020 Fund Supported pool programs.  Download the current First Progress Report Template (DOCX, 149KB)

There are two PECSF funding routes, Donor Choice and Fund Supported.

The application period for the 2017-19 Fund Supported pool cycle is now closed.  The next funding cycle intake is in the Spring of 2020. Fund Supported application information is below.

Donor Choice

Through PECSF, employees can donate to charities located anywhere, as long the charity is registered with the Canada Revenue Agency (CRA). Donor Choice charities can only be added to the pool of charities at the request of BC Public Service employees. Monies are disbursed directly to the charity twice a year, in August and March.

Fund Supported

A Fund Supported charity is a pool of locally screened charitable organizations. You must apply to be a Fund Supported charity.

Application evaluation

The application evaluation measures have been approved by the PECSF board of directors. If there is an active volunteer committee in a region, the members evaluate applications by combining the approved measures with their own community knowledge. Funding is for three years and the charity must commit to the full granting process.

Non-active regions

In regions with no active volunteer committee, the Fund Supported pool of charities is determined by the employees in that region. Based on employee donations, the top two or three charities in each of these regions will form the Fund Supported pool. Chosen charities must meet eligibility requirements but are not required to submit annual reports.

Learn more about volunteer committees.

Fund Supported Application Information

Applications for the next three-year PECSF funding cycle will be posted April 1, 2020.

Application process

The PECSF office first pre-screens applications to see if organizations are eligible for funding. If you apply, you may be contacted to provide extra information. PECSF may request a site visit or interview for larger grant requests or organizations new to PECSF. Incomplete or late applications will not be considered.

Next, PECSF regional volunteer committees review eligible applications. They assess community need, potential impact, PECSF's available funds and the organization's ability to meet the objectives of their program.

To apply

  • Review PECSF funding guidelines and the application notes
  • Contact the PECSF office with questions
  • Complete the funding application using the PECSF application template. Applications are posted at the start of the funding cycle
  • Include
    • Your three-year project budget, approved by your organization's board of directors
    • Your organization's most recent, approved financial statements
    • A cover sheet signed and approved by an authorized member of your organization
  • Email your application to PECSF@gov.bc.ca

Application guidelines

  • You must use the PECSF application template. Applications with attached documents will not be accepted
  • Write clearly and concisely, using point form where appropriate
  • Save a copy of your application for your records
  • The maximum application size is eight pages

Funding application timeline

  • 2020 funding application templates posted to PECSF website: April 1, 2020
  • Application deadline: May 31, 2020
  • Third progress report (for 2017-2019 funded charities) due: May 31, 2020
  • Committee review period: June
  • Approval and regret letters: End of July

PECSF receives more requests for funding than is available. Learn about other options through the Victoria Foundation. Use the Grant Writing Handbook (PDF, 578KB) as a resource.

Next steps for approved charities

PECSF disburses semi-annual cheques for the approved charities project or service throughout the three-year funding cycle.

Charities are required to submit Annual Progress Reports and financial documentation by May 31 for each year of the three-year funding cycle. A Final Close Out Report is due at the end of the cycle.

If you fail to provide the required information, your funding for the rest of the funding cycle will be jeopardized.

Reporting on progress to date, including activities, successes and challenges, makes you accountable to donors, community supporters and the Canada Revenue Agency.