Apply for Provincial Employees Community Services Fund funding

Last updated: March 23, 2022

Second Progress Reports are due May 31, 2022 for all 2020 to 2022 fund supported pool programs. 

Download the current template under 'Charity resources.'

Types of funding

There are 2 PECSF funding routes:

  • Donor choice
  • Fund supported

The 2020 to 2022 funding application period has now closed.

Approval and regret letters were emailed July 2021.

The next fund supported pool application intake will take place in Spring 2023.

Donor choice

  • Through PECSF, employees can donate to charities located anywhere as long the charity is registered with the Canada Revenue Agency (CRA)
  • Donor choice charities can only be added to the pool of charities at the request of BC Public Service employees
  • Monies are disbursed directly to the charity twice a year in August and March

Fund supported

  • A fund supported charity is a pool of locally screened charitable organizations
  • You must apply to be a fund supported charity

Application evaluation:

  • The application evaluation measures have been approved by the PECSF board of directors
  • If there's an active volunteer committee in a region, the members evaluate applications by combining the approved measures with their own community knowledge
  • Funding is for 3 years and the charity must commit to the full granting process

Non-active regions:

  • In regions with no active volunteer committee, the fund supported pool of charities is determined by the employees in that region
  • Based on employee donations, the top 2 or 3 charities in each of these regions will form the fund supported pool
  • Chosen charities must meet eligibility requirements, but are not required to submit annual reports

Learn more about volunteer committees.

Application process

  • The PECSF office first pre-screens applications to see if organizations are eligible for funding
  • If you apply, you may be contacted to provide extra information
  • PECSF may request an interview for larger grant requests or organizations new to PECSF
  • Incomplete or late applications will not be considered
  • PECSF regional volunteer committees review eligible applications
    • They assess community need, potential impact, PECSF's available funds and the organization's ability to meet the objectives of their program

To apply

  • Review PECSF funding guidelines and the application notes
  • Contact the PECSF office with questions
  • Use the PECSF application template and complete all sections of the funding application
    • Information for Section 2: Organization Structure can be provided as a separate attachment
  • Email completed applications and financial statements to the PECSF office

Application guidelines

  • Write clearly and concisely using point form, where appropriate
  • Requests will be declined if the PECSF application template is not used and/or if PECSF is the sole source of funding
  • Applications must not exceed 10 pages, including Section 2: Organization Structure
  • A copy of your organization's most recent approved financial statements must be provided with your completed application, but is excluded from the 10-page limit
  • Save a copy of your application for your records

Funding application timeline

  • 2023 funding application templates are posted to the PECSF website in spring 2023
  • Application deadline: May 31, 2023
  • Third Progress Report due (for 2020-2022 funded charities): May 31, 2023
  • Committee review period: June
  • Approval and regret letters: end of July

PECSF receives more requests for funding than is available.

Learn about other options through the Victoria Foundation.

Use the Grant Writing Handbook (The Victoria Foundation) as a resource.

Next steps for approved charities

  • PECSF disburses semi-annual cheques for the approved charities project or service throughout the 3-year funding cycle
  • Charities are required to submit Annual Progress Reports and financial documentation by May 31 for each year of the 3-year funding cycle
    • A final close-out report is due at the end of the cycle
  • If you fail to provide the required information, your funding for the rest of the funding cycle will be jeopardized
  • Reporting on progress to date, including activities, successes and challenges makes you accountable to donors, community supporters and the Canada Revenue Agency