Forms and Submission Instructions
On June 20th 2019, the CRRP updated its consent forms. Consent forms are no longer available online and must be obtained from an organization's Authorized Contact.
After October 5th, 2019, old consent forms will be rejected.
The Criminal Records Review Program (CRRP) no longer provides public facing consent forms. Each organization enrolled or registered with the CRRP has received a package which includes consent forms pre-populated with the organization's name, address, ID number, Authorized Contact name and title, and contact number.
Authorized Contacts are responsible for providing consent forms to prospective employees or volunteers.
Organizations that update their account profile will be sent consent forms with their new account details.
The CRRP has developed a cover page for each of its consent forms. The cover page is separated into acknowledgments for Authorized Contacts and acknowledgements for applicants. Once both parties have reviewed the acknowledgments and an applicant’s ID has been verified, an Authorized Contact must sign the cover page. Failure of an Authorized Contact to sign a cover page will result in a rejected application.
The below forms were provided to each organization registered with the CRRP prior to June 20th, 2019.
CRR010: Employee/Applicant - Consent to a Criminal Record Check Package:
The employee consent package is to be provided to employees, members of governing bodies, students and contractors who work with or have potential for unsupervised access to children and/or vulnerable adults.
CRR026: Volunteer - Consent to a Criminal Record Check Package:
The volunteer consent package is to be provided to volunteers who have potential for unsupervised access to children and/or vulnerable adults while providing services to an organization. Volunteers who receive monetary compensation do not qualify for screenings through the CRRP.
CRR022: Sharing - Consent to a Criminal Record Check Package:
The sharing consent package is to be provided to individuals who have had a previous criminal record check completed by the CRRP within the past 5 years and would like to share it with another organization registered with the CRRP. The request will only be processed if an applicant has been screened to work with the same population they intend to work with: either children, vulnerable adults, or both. Note: Police Information Checks are not shareable by the CRRP.
CRR017: Fee Waiver - Consent to a Criminal Record Check Package:
The fee waiver is to be provided to residents who may be ordinarily present at a licensed or unlicensed daycare or adult care facility and are aged 12-18 (inclusive). The forms must be provided by the daycare or adult care facility owner, but submitted by the licensed facility’s Health Authority, or in the case of an unlicensed daycare, a Child Care Resource and Referral Centre. Generally, the form is used to screen children, spouses, or exchange students, aged 12-18 (inclusive), who live on the residence of a licensed or unlicensed daycare or adult care facility.
Each consent package must be signed by an Authorized Contact, confirming that the applicant’s ID has been verified, and submitted by the Authorized Contact.
Emailing forms in the proper format allows the CRRP to process applications more quickly. The consent packages have the same submission requirements; however, please ensure that the subject line and consent form number is changed, depending on what package is submitted. Please refer to the instructions below:
- Use the appropriate subject line determined by the consent package;
- “Employee form submission CRR010”
- “Fee Waiver form submission CRR017”
- “Sharing form submission CRR022”
- “Volunteer form submission CRR026”
- Email the package(s) as a PDF or TIF file
- When there is one consent package, use the applicant’s name and year of birth for the attachment (e.g. JOHNDOE1997.pdf or JOHNDOE1997.tif)
- When there are multiple consent packages, combine and save them in one single PDF or TIF as organization name and date of submission (e.g.123daycare2017-05-03.pdf or 123daycare2017-05-03.tif). Packages that are received without the correct file name will not be processed
- Emails must include a list naming the applicant(s)