Letter 11-1: Notice of Transfer of Request

• use this letter to advise an applicant of a transfer of request

File or Reference Number:

Date

Applicant’s name and address

Re: Request for Access to Records under the Freedom of Information and Protection of Privacy Act

Dear [applicant’s name]:
In accordance with section 11 of the Freedom of Information and Protection of Privacy Act, I have forwarded your request for access to records to [name of public body to which request is being transferred, with address and telephone number].  [Option 1:  Use when the public body receiving the request has neither custody nor control of the records:]  I have transferred your request because [name of the public body that received the request] does not have the records you are seeking and I have confirmed that the [name of the public body to which the request is being transferred] is responsible for the records you are requesting.  [Option 2:  Use when the public body receiving the request has custody but not control of the records:]  I have transferred your request because [name of public body to which the request is being transferred] produced the records / was the first to obtain the records / has control of the records].

The head of [name of public body to which the request is being transferred] must respond to you within 30 business days after receiving your transferred request, unless that public body extends the time limit for responding to you.  The [name of public body to which the request is being transferred] will contact you shortly to confirm its receipt of your request.

If you have any questions about the transfer of your request, please write or call [name of Analyst at the public body that received the request], the Analyst assigned to your request at [telephone number].  If you are calling from outside Victoria, you may be transferred to this number free of charge by calling Service BC at 604 660-2421 in Vancouver or at 1 800 663-7867 from elsewhere in British Columbia.

Sincerely,

Director/Manager
Information and Privacy