Letter of Permission
A Letter of Permission is a special permit that allows someone to teach without a certificate in a particular school district, independent school authority or for a First Nations Council for up to one school year. It is only to be used when a certified teacher is not available to fill a vacant position. The employer and the applicant each submit a part of the application form. It is the responsibility of the employer to help guide the applicant when applying for the Letter of Permission.
Last updated: March 11, 2021
On this page:
- Proof that the teaching position was advertised
- Reasons why a certified teacher was not hired
- Submit an application
- Application fees
Requirements to Apply
School districts, independent school authorities or a First Nations Council need to recommend a teacher for a Letter of Permission if they want to hire them for a specific position. The following information needs to be submitted with an application.
As an employer, you must make every effort to seek a certified teacher to fill the position.
You must advertise the job posting for at least two weeks internally and externally:
- Internal advertising examples include the school bulletin, school district website, or school authority website
- External advertising examples include local newspapers or sites like Make a Future, Education Canada or Apply to Education
If the position is assigned to multiple unrelated subject areas, a separate posting for each subject area is recommended (for example, a 1.0 Full Time Equivalent (FTE) in Spanish and Math might be posted as 0.5 Spanish and 0.5 Math). Job postings for multiple positions will provide more opportunities to hire a certified teacher. However, if job positions combine multiple small FTEs, a multi-subject posting is acceptable.
In cases where a teacher certified in B.C. or in another Canadian jurisdiction has applied for the position and was not hired, the employer must provide a comprehensive rationale for not hiring the certified teacher. This rationale must include all of the following:
- The full name of the applicant
- The certificate number of the applicant (if they hold a B.C. teaching certificate)
- Professional experience and
- Detailed reason(s) for not hiring a certified teacher
All rationales will be reviewed by the Director of Certification
From the Applicant:
- Log into your account and submit an application for a Letter of Permission
- Upload identification documents (i.e. birth certificate, marriage certificate, etc.)
- Upload the Consent to a Criminal Record Check (CRC) Form
- Upload a Voluntary Consent Form – NOTE: this form is only required if you wish to allow our staff to discuss the status of your application with a school representative of your choosing
From the Employer:
- Complete an Application for a Letter of Permission – Employer Form (PDF)
- Provide all job postings as evidence of an extensive search for qualified individuals.
- Screenshots must:
- Confirm the actual posting on external website(s) as seen by applicants. We cannot accept screenshots of an employer's dashboard
- Show the posting from and to dates on the external website(s)
- Indicate where the job is posted (including the address bar/URL and website logo)
- State the position advertised (subjects and grades)
- State whether the position is full-time or part-time, and include the full-time equivalent (FTE)
- Screenshots must:
The position on the job posting must match the position and end date indicated on the Employer Form.
The application fee for a Letter of Permission is $200.
There may be additional fees for translating documents.