As part of a criminal record check process, the Criminal Records Review Program (CRRP) will conduct a Vulnerable Sector (VS) check. The VS check is a federally mandated standard set by the national RCMP. The process determines whether or not an applicant has a record suspension (formerly known as pardons) for a sexual offence.
Fingerprints will be electronically submitted to the RCMP’s Canadian Criminal Real Time Identification Services (CCRTIS) to confirm whether or not they match those of a person with a record suspension for a sexual offence. CCRTIS is responsible for the maintenance and storage of all criminal records in Canada.
Note: If you have been fingerprinted for a VS check with the CRRP, you may be able to re-use the results for future checks with the program. To confirm if the results may still be used, please contact email@example.com or 1-855-587-0185 (Option 2)
Initially, the CRRP will conduct the VS check as a name-based Vulnerable Sector Verification, meaning a search is performed based on name, date-of-birth, and gender.
The RCMP Dissemination of Criminal Record Information policy stipulates that if the results of the name-based VS check cannot be confirmed, a fingerprint-based criminal record verification is required.
13.3.1 When the authentication of the Applicant's identity cannot be confirmed in accordance with the requirements for Confirmation of a Criminal Record, the Applicant's fingerprints must be submitted to the RCMP National Repository of Criminal Records in order to complete the verification.
More information on RCMP policy of the Dissemination of Criminal Record Information can be found on the RCMP website: http://www.rcmp-grc.gc.ca/en/dissemination-criminal-record-information-policy
If the fingerprint-based criminal record verification is required, the CRRP will send documentation directly to the applicant with an explanation and instructions regarding the fingerprint process. The applicant will be required to visit their local police or RCMP detachment to submit their fingerprints.
Please note: Police and RCMP detachments will require two pieces of current government-issue identification, one of which must have a current photo. Some police or RCMP detachments may require a photograph of the applicant be taken, along with the fingerprints.
Acceptable forms of identification are:
- Valid driver’s licence (with photo)
- Valid BC Identification Card (with photo)
- Valid passport
- Valid permanent residency card
- Current student ID for youth applicants only (ages 12 to 17)
- Birth certificate
- Valid citizenship card
- Valid native status card
- Valid nexus card
If the applicant is a volunteer, they should contact their local police or RCMP detachment as a document from the volunteer organization that confirms the applicant's volunteer status may be required. The document must include the:
- Applicant’s name
- Which of vulnerable children and/or vulnerable adults the applicant will be working with
- Verification that the applicant is volunteering
- The name and title of the person requiring the check
- Full agency address and phone number
Two types of payment charges typically apply: a federal processing fee and a fingerprint service fee. The CRRP will cover the $25 federal processing fee; however, the service fee is the responsibility of the applicant to cover. The service fee will not be reimbursed by the CRRP.
From the date of the initial fingerprint request letter, an applicant has 90 days to complete the fingerprints requirement. If the CRRP has not received indication that fingerprinting has been completed within 60 days after the initial request, a reminder letter will be sent to the applicant informing them that they have 30 more days to comply with the request.
If the CRRP does not receive any communication from the applicant, or the results of the fingerprints within the 90 day time frame, notification will be sent to the organization informing them that the file is considered closed.
It is recommended that the applicant send the CRRP an email with a copy of the fingerprinting receipt, if available, to firstname.lastname@example.org and the service will remain open until the CRRP receives the results of the VS check.
Postal times and processing factors may delay the results being returned to the CRRP; however, the average turn around time is between 2-8 weeks from the time the fingerprints are submitted to CCRTIS.
Some municipalities outside of British Columbia have policies that do not allow the CRRP to be selected as an agency for fingerprint results to be returned to.
If the CRRP has requested an individual to have their fingerprints completed, and the police or RCMP detachment cannot use our documentation, the individual should request a new VS check to be completed by the police agency. The cost associated with this check is determined by the agency and the CRRP will not reimburse the fee.
Once that VS check has been completed, the results will be returned to the individual directly. The CRRP must be sent the originals from the applicant to accept results; the individual will have to physically mail the results to the CRRP (address provided below).
Ministry of Public Safety and Solicitor General
Criminal Records Review Program
Policing and Security Programs Branch, Security Programs Divison
PO Box 9217 Stn Prov Govt, Victoria BC V8W 9J1
The CRRP's policy is to destroy all fingerprint results as per RCMP guidelines. If the results are mailed to the CRRP by an applicant, and accompanied by a note or letter requiring their return, the CRRP will mail the results back to the applicant.
Please Note: The CRRP can accept emailed or faxed copies of the results only if sent by a police agency directly, if the agency agrees with the request they can send us the results. The results must be sent from an RCMP email address or by fax. The fax should date-and-time stamp the documents and show the police or RCMP detachment's name and fax number.
If a match to a suspended sexual offence is found, a risk assessment will be conducted to determine whether or not the applicant presents a risk of physical and sexual abuse of children, or the physical, sexual, and financial abuse of vulnerable adults.