Examples of Transparency Registers

Last updated on April 9, 2020

Here are three examples of sample transparency registers:

  • Example 1 - Fictional sample of a transparency register showing information about significant individuals
  • Example 2 - Fictional sample of a transparency register showing steps taken to retrieve information that was not provided
  • Example 3 - Fictional sample of a transparency register showing steps taken to confirm no significant individuals exist

Example 1 - Transparency Register

Fictional sample of a transparency register showing information about significant individuals.

Transparency Register

Company Name:  Example Company A

This company's significant individuals are as listed:

Transparency Register with Fictional Data
  Full Name Address Date of Birth Is this individual a Canadian citizen or permanent resident? (if no, list every country or state of which this individual is a citizen). Is the individual a resident of Canada for the purposes of the Income Tax Act (Canada)? Date the individual became a significant individual Date the individual ceased to be a significant individual What makes this person a significant individual as set out in section 119.11 of the Business Corporations Act or regulations? (Check questionnaire to see what reason to add)
1 Charlie Howlett

123 Greenway Avenue Victoria, BC
A1A 1A1

 Jul 18, 1965 Yes Yes July 18, 2000   Partnership with Rowan Wilson
2 Avery Ward

5678 Magnolia St.
Los Angeles, CA
12345

 Sep 4, 1952 Ireland/U.S. No September 3, 2006   Has the right to elect all directors of company
3 Dakota Martin

1007 Lake Drive
New York City, NY
12345
 

 Feb 19, 1963 U.S. No December 13, 2009 October 15, 2020 50% issued shares of the company
4 Rowan Wilson

46 – 555 Grand Heights
Toronto, ON  
A1A 1A1

 Nov 22, 1973 Yes Yes October 15, 2020   Partnership with Charlie Howlett
                 
                 

Steps taken to obtain or confirm the information is unable to be obtained:
Individual Steps Taken to Confirm Information Date
1    
2    

Instructions:  

  • Provide the full name, date of birth, last known address, citizenship information, whether person is a resident of Canada for the purposes of the Income Tax Act of Canada, the date the person became or ceased to be a significant individual and how they are a significant individual. 
  • You can gather the information required by sending out the following questionnaire (DOCX) to all the individuals you believe are significant individuals and requesting the information be completed and returned. 
  • If you are unable to provide all the information, provide what you can and then describe your attempts to retrieve any missing information (see sample transparency register # 2). 
  • If the company determines there are no significant individuals, a transparency register must still be created stating this (see sample transparency register # 3).

Example 2 - Transparency Register

Fictional sample of a transparency register showing steps taken to retrieve information that was not provided.

Transparency Register

Company Name:  Example Company B

This company's significant individuals are as listed:

Transparency Register with Fictional Data
  Full Name Address Date of Birth Is this individual a Canadian citizen or permanent resident? (if no, list every country or state of which this individual is a citizen). Is the individual a resident of Canada for the purposes of the Income Tax Act (Canada)? Date the individual became a significant individual Date the individual ceased to be a significant individual What makes this person a significant individual as set out in section 119.11 of the Business Corporations Act or regulations? (Check questionnaire to see what reason to add)
1 John Smith 1111 Malibu Point
Vancouver, BC
A1A 1A1		 May 29, 1970 Yes Yes April 1, 1999   75% issued shares of the company
2 Jane Smith 222 Beverly Hill Place
Oakland, CA 
12345		 Apr 29, 2007 U.S. unknown April 22, 2009   Interest as a beneficial owner of shares
                 
                 

Steps taken to obtain or confirm the information is unable to be obtained:
Individual Steps Taken to Confirm Information Date
2 Have been attempting to contact John Smith to retrieve this information regarding Jane Smith, as Jane is a minor, by telephone, email and fax and have yet to receive a response. November 3, 2009
     

Instructions:  

  • Provide the full name, date of birth, last known address, citizenship information, whether person is a resident of Canada for the purposes of the Income Tax Act of Canada, the date the person became or ceased to be a significant individual and how they are a significant individual (see sample transparency register # 1). 
  • You can gather the information required by sending out the following questionnaire (DOCX) to all the individuals you believe are significant individuals and requesting the information be completed and returned. 
  • If you are unable to provide all the information, provide what you can and then describe your attempts to retrieve any missing information. 
  • If the company determines there are no significant individuals, a transparency register must still be created stating this (see sample transparency register # 3).

Example 3 - Transparency Register

Fictional sample of a transparency register showing steps taken to confirm no significant individuals exist.

Transparency Register

Company Name:  Example Company C

This company has determined that there are no individuals that meet the definition of a significant individual as set out in section 119.11 of the Business Corporations Act or the regulations.

Steps taken to obtain or confirm the information is unable to be obtained:
Individual Steps Taken to Confirm Information Date
1 Questionnaire sent to all shareholders determining none are significant individuals October 1, 2020
     

Instructions:  

  • Provide the full name, date of birth, last known address, citizenship information, whether person is a resident of Canada for the purposes of the Income Tax Act of Canada, the date the person became or ceased to be a significant individual and how they are a significant individual (see sample transparency register # 1). 
  • You can gather the information required by sending out the following questionnaire (DOCX) to all the individuals you believe are significant individuals and requesting the information be completed and returned. 
  • If you are unable to provide all the information, provide what you can and then describe your attempts to retrieve any missing information (see sample transparency register # 2). 
  • If the company determines there are no significant individuals, a transparency register must still be created stating this.