Core Templates Download
Last updated on October 25, 2023THE FIVE (5) SOLICITATION TEMPLATES SET OUT BELOW WILL BECOME THE STANDARD CORPORATE TEMPLATES FOR GOVERNMENT WIDE USE AND WILL BE REFLECTED IN AN UPDATE TO THE CPPM 6 PRACTICE STANDARD AND THE BC PROCUREMENT RESOURCES PAGES.
THESE TEMPLATE VERSIONS WILL REPLACE ALL PRIOR VERSIONS. THESE VERSIONS ARE DESIGNED TO BE USED WITH THE BC BID APPLICATION AND WILL BE REQUIRED FOR USE BY CPPM 6.
THESE TEMPLATES ARE PRE-GO LIVE SPECIMEN DRAFTS FYI: DO NOT REMOVE THE RESTRICTIVE LEGEND FROM ANY OF THESE TEMPLATES. PLEASE DO NOT COPY OR DISTRIBUTE THESE SPECIMEN DRAFTS OR USE THEM IN ANY SOLICITATION AT THIS TIME.
PLEASE READ EACH TEMPLATE CAREFULLY INCLUDING THE INSTRUCTIONS.
Request for Proposal (RFP) template with its standard appendices: the Proposal Response Form and the Submission Declaration Form
This is the Province’s standard Request for Proposals (RFP) template (creates “Contract A”), for use with BC Bid. Please note that there is a separate Appendix B Proposal Response Form and a separate Appendix C Submission Declaration Form (used only for email or hard copy delivery). These appendices are part of and are required to be used with the RFP corporate template.
This template is Primarily used for services, the RFP is most often used when price is not the only consideration. However, it is possible to structure an RFP to focus on price-only evaluation subject to mandatory conditions being met.
Request for Proposals (RFP) template (DOC, 154.6KB)
Request for Proposals (RFP) Appendix B Response Form (DOC, 75.2KB)
Request for Proposals (RFP) Appendix C Submission Declaration (DOC, 42.2KB)
Single Use Request for Qualifications (SURFQ) template with its standard appendices: the Respondent Qualifications Response Form and the Submission Declaration Form
This is the Province’s Single Use Request for Qualifications (SURFQ) template for use with BC Bid. It is used to establish a shortlist of qualified suppliers that are eligible to respond to a specific procurement that may follow.
Please note that there is a separate Appendix A Respondent Qualifications Response Form and a separate Appendix B Submission Declaration Form (used only for email or hard copy delivery). These appendices are part of and are required to be used with the SURFQ corporate template.
Single-use Request for Qualifications (SURFQ) template (DOC, 145.1KB)
Single-use Request for Qualifications (SURFQ) Appendix B Submission Declaration (DOC, 42KB)
Request for Information (RFI) - template with its standard appendix: the Submission Declaration Form
This is the Province’s Request for Information (RFI) template for use with BC Bid. The RFI is intended to solicit information from a particular supplier community regarding specific information being sought. It may be market sounding whether or not the supplier community offers a particular service or product. It may solicit what types of licensing arrangements a supplier community might employ or seek information and market sounding as to whether a supplier community is interested in a particular procurement opportunity that might be described at a high level in the RFI.
RFIs can be used to sound out technical information regarding a contemplated procurement or may enquire if there is supplier interest in a particular opportunity. For example, high interest might help to inform the buyer whether a shortlisting pre-qualification process such as a Single-Use Request for Qualifications (SURFQ) might be used as part of the procurement process.
Please note that there is a separate Appendix A Submission Declaration Form (used only for email or hard copy delivery). This appendix is part of and is required to be used with the RFI corporate template.
Request for Information (RFI) template (DOC, 111KB)
Request for Information (RFI) Appendix A Submission Declaration Form (DOC, 42.3KB)
Note: the RFI does NOT have a templated response form.
Notice of Intent (NOI) - template with its standard appendices: the Challenge Form and Submission Declaration Form.
This is the Province’s Notice of Intent (NOI) template for use with BC Bid. The Province may issue a NOI in some situations when it intends to award a contract without a competition. A NOI will disclose why the direct award is being contemplated, why it is justified, and will invite suppliers to challenge the potential direct award.
A ministry that receives a challenge pursuant to a NOI must assess whether the challenge is justified and whether a competitive process should be undertaken. In any case the issuing Ministry is required to comply with the requirements of CPPM 6 Policy 39 and document its file accordingly.
Please note that there is a separate Appendix A Challenge Form and a separate Appendix B Submission Declaration Form (used only for email or hard copy delivery). These appendices are part of and are required to be used with the NOI corporate template.
Notice of Intent (NOI) template (DOC, 110KB)
Notice of Intent (NOI) Appendix A Challenge Form (DOC, 69.9KB)
Notice of Intent (NOI) Appendix B Submission Declaration Form (DOC, 42.3KB)
Multi-Use List Request for Qualifications (MULRFQ) template with its standard appendices: the Respondent Qualification Form, Resource Qualification Form and Submission Declaration Form.
This is the Province’s Multi-Use List Request for Qualifications (MULRFQ) template for use with BC Bid. It is used establish a multi-use list of qualified suppliers that may be invited to respond on an ongoing basis for more than one (multiple) subsequent procurements.
Please note that there is a separate Appendix A Respondent Qualification Form, a separate Appendix B Respondent Qualification Form (if specific resources also being qualified), and a separate Appendix C Submission Declaration Form (used only for email or hard copy delivery). These appendices are part of and are required to be used with the MULRFQ corporate template.
Multi-use List Request for Qualification (MULRFQ) template (DOC, 137.4KB)