If you are an employee eligible for maternity benefits (for example, if your master agreement or terms and conditions of employment offer you these benefits), maternity leave begins six weeks before your expected due date or can be deferred to closer to your due date with written consent from your doctor or midwife.
If you are not eligible for maternity benefits (for example, if you are an auxiliary employee) your leave is per the Employment Standards Act.
Read important information about your benefits, vacation and pension contributions while on maternity leave before you apply for this leave.
If you become ill before your leave begins, but within the six-week period before your due date, contact us to confirm your leave start date.
Follow this timeline to ensure you don't miss any steps.
The start date of your leave will always be the day after your last day worked and/or including any leave banks taken until the day your doctor cleared you to work.
Employment insurance (EI) pay periods run Sunday to Saturday inclusive. EI will not pay for partial weeks, so it is in the employee's best interest to have the day after your last day of pay be a Saturday, if possible.
10 weeks prior to your due date
Notify AskMyHR of your upcoming leave. You can use the Maternity, Parental, Extended Child Care Leave Calculator (XLSM, 12KB) tool to help you figure out the dates of your leave.
If you are eligible for maternity leave benefits, submit the following documents to your supervisor:
- A note from your doctor or midwife stating your due date and the date to which you are physically fit to continue working
- A letter stating the dates of your leave (again, the start date will always be the day after your last day of pay)
- Maternity, Parental, Pre-placement Adoption Leave and/or Allowance Application (PDF, 350KB)
Your supervisor will submit the documents through AskMyHR.
If you are not eligible for maternity leave benefits but are requesting maternity leave, submit a letter to your supervisor stating the dates of your leave and a doctor's note stating your due date. See Sample Letter to Supervisor Advising of Maternity or Parental Leave (PDF, 265KB).
Before your maternity leave starts
- If you don't want to continue your benefits coverage, you must cancel your coverage for the duration of your leave. See Benefits, Pension, Vacation Accrual and Payroll Deductions
- If you want additional taxes to be deducted from your maternity leave allowance, submit TD1 through AskMyHR
When your maternity leave starts
Apply for employment insurance. Payroll services will electronically submit your record of employment (ROE) directly to Service Canada.
The soonest a ROE can be issued is five days after the pay period has ended in which your leave started.
After your first EI payment
If you choose to take the maternity allowance, submit the following through AskMyHR after you receive your first EI payment:
- A copy of your My Current Claim EI page, which should show your benefit waiting period dates (if applicable), benefit amount and start and end dates of your approved EI claim
- Your name and employee number
After the birth
Update your medical and dental benefits and your life insurance plans. If you have flexible benefits, you have 60 days from the birth of your baby to make changes.
Before your maternity leave ends
If you will not be taking parental leave, inform your supervisor in writing of your intention to return to work at least one month before the end of your maternity leave. Use the Sample Letter to Supervisor Advising of Return to Work (PDF, 168KB). Also inform your supervisor if you are
- Submitting a request for extended child care leave (and this leave was not already included in your maternity leave letter)
- Resigning and will not be returning to work. See more about return to work
Parental leave is available following the 17 weeks of maternity leave, which extends time off up to 52 weeks.
If you are taking parental leave and have already included this leave with your maternity leave application, please refer to the parental leave timeline.
Extending Your Maternity Leave
There are two ways to extend your time off after you've used your maternity and/or parental leave:
Extended child care leave
Regular employees can take this leave without pay at the conclusion of their maternity, parental or pre-placement adoption leave. The total combined leave can be up to 18 months. Send a written request to your supervisor at least four weeks before the end of your maternity, parental or pre-placement adoption leave.
Extended child care leave follows the same rules as a general leave without pay for benefits coverage and pension contributions.
Employees can also use vacation earned before their maternity, parental or pre-placement adoption leave to extend their time off work.
- Look up your annual vacation entitlement