Secondary School Transcripts and Certificates

The Ministry of Education has your documents if you attended a B.C. or Yukon secondary school, and you:

Transcripts

  • Graduated after 1985 or
  • Completed a grade 12 course after 1986 or
  • Attended grade 12 prior to 1974 in the University Entrance or Academic-Technical Program

Find out more about secondary school transcripts

Order transcripts and certificates for current students and former students.


Certificates

graduation certificate, sometimes referred to as a diploma or “Dogwood”, is your official graduation document. 

You can order online:

  • Certificate of Graduation (Dogwood Diploma), if you graduated in British Columbia after 1985
  • School Completion Certificate (Evergreen Certificate), if you completed this program

If the Ministry does not have your transcript or certificate, please contact your district office or school of record.


Services for Current Students

In July: Grade 12 students and Adult Graduation students in their graduating year will receive their transcript at the end of July if they have completed courses in the past school year:
  • Transcripts are sent at no charge to both grads and non-grads
  • Transcripts are mailed to the student address provided by the school
  • Dogwood Diplomas are mailed to school board offices for distribution to students who have met graduation requirements
  • Revised transcripts are sent weekly in August and September
During the School Year: Transcripts are also issued monthly at no charge during the school year for Grade 12 and Adult Graduation Program students whose transcript activity results in graduation or an upgrade from Regular to Honours standing. These transcripts and certificates are mailed to the school for distribution to students.
 

Send Your Transcript to Post-Secondary Institutions

You may send your transcript to various universities, colleges and institutions. Before graduation, you can select which institutions you plan to apply to and have your transcripts sent to them. You must access the Student Secure Web (SSW) between November and June of your graduating school year.

Please note: results from August exams are not available in time for September admission to post-secondary institutions.

 

Order Additional Transcripts or Certificates - Delivery Time and Fees

You can order additional secondary school transcripts and certificates online.
 
Your order must be completed in one session; it cannot be saved on your computer.

Delivery Time and Fees

Service Fee (CAD $) Delivery Time
Up to 6 transcripts sent to Post-Secondary Institutions $0.00 Orders are processed within 3-6 business days and then shipped by Canada Post standard letter mail service
For each additional transcript $10.00 Orders are processed within 3-6 business days and then shipped by Canada Post standard letter mail service
Certificates $10.00 Orders are processed within 3-6 business days and then shipped by Canada Post standard letter mail service  
 
 

Order Without a Credit Card

Please submit a completed Transcript and Certificate Order Form (PDF) with appropriate fee payment. You can fill in the form online and then print, sign and mail. Fees are in Canadian dollars and include shipping and all applicable taxes. A $30.00 fee will be charged for a dishonoured cheque.

Your school is responsible for the information shown on your transcript. Please contact your school if your transcript requires correction.

Only B.C. post-secondary institutions (PSI) that receive transcripts electronically and the University of Alberta will automatically receive updated transcripts in August and September. 

If you require a corrected transcript sent to any other PSI, please email student.certification@gov.bc.ca.

 


Services for Former Students

The Ministry of Education will only have your transcript if you attended secondary school in B.C. or the Yukon, and you: 
  • Graduated after 1985, or
  • Completed a grade 12 course after 1986, or
  • Attended Grade 12 prior to 1974 in the University Entrance or Academic-Technical Program

Order your transcript online

The Ministry of Education does not have your transcript or certificate if you:
  • Graduated (or would have graduated) between January 1974 and December 1985
  • Did not attend Grade 12
  • Did not receive your certificate (or diploma) when you graduated
  • Attended Grade 12 prior to 1974 and were not in the University Entrance or Academic-Technical Program
  • Require a Yukon certificate
If the Ministry does not have your transcript or certificate, contact your school district office or school of record.
Service Fee (CAD $) Delivery Time
Transcripts $10.00 Orders are processed within 3-6 business days and the shipped by Canada Post standard letter mail service
Certificates $10.00 Orders are processed within 3-6 business days and the shipped by Canada Post standard letter mail service
 

Order Without a Credit Card

Please submit a completed Transcript and Certificate Order Form (PDF) with appropriate fee payment. You can fill in the form online and then print, sign and mail. Fees are in Canadian dollars and include shipping and all applicable taxes. A $30.00 fee will be charged for a dishonoured cheque.

 

 

How do I Find My PEN?

You can find your nine-digit PEN by:

Businesses Ordering Transcripts

Order a transcript for education verification. Submit a client consent form and a transcript order form (PDF).

Collection Notice

Contact Information

Send us any questions or concerns about ordering your official documents.

Share Button