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320 - Communications, Inquiries

Last updated on April 18, 2024

Records relating to general inquiries from the public and other ministries, agencies, and organizations.

Records types include correspondence, notes, logs, reports, and other types of records as indicated under relevant secondaries.

For complaints, see primary 155.
For correspondence management, see primary 255.
For freedom of information requests, see primary 292.
For program-specific inquiries and correspondence, see the appropriate ARCS or ORCS secondary.
For Webmaster queries, see primary 340.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE 

Primary-
Secondary		 Records Series OPR  
  A SA FD  
320-00 Policy and procedures SO nil DE  
320-01 General CY+2y nil DE  
320-02 Inquiry logs and statistics
(covers statistical summaries of inquiries)		 SO nil DE  
320-30 General inquiries 
(covers general incoming correspondence and responses and telephone conversation notes, including those to/from corporations, companies, and firms)		 CY+1y nil DE PIB
320-40 Inquiry response management materials
(includes handbooks, guides, lists, and spreadsheets)		 SO nil DE  

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
PIB – personal information bank

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca