Guide Outfitter Report

Guide outfitters are required under the Wildlife Act Commercial Activities Regulation to submit a report of their guided hunting activities and to pay a royalty fee when an animal has been harvested. The guide outfitter report must be completed immediately after the hunt has concluded and submitted it within 30 days. Royalties must be paid no later than March 31 of the year following the calendar year in which the harvest took place. Guide outfitters are required to submit a guide outfitter report that includes effort, regardless of whether a harvest occurred, and if a harvest occurred, whether the animal was a quota animal.

Starting fall 2019, the guide outfitter report and royalty remittance processes are moving to the BC Hunting Online service. Guide outfitters and designates can now submit their guide outfitter report though BC Hunting Online, or over the counter at a FrontCounter BC office.  Royalties can be paid through BC Hunting Online, or over the counter at a Service BC or FrontCounter BC office.

To submit a guide outfitter report, the guide outfitter must first have a valid FWID and a guide outfitter licence. Designates can also submit a guide outfitter report on behalf of a guide outfitter. A personal or basic BCeID is required to submit a report through the BC Hunting Online service.  Upon submission, a copy of the guide outfitter report will be automatically sent to the guided hunter’s Fish and Wildlife profile.

A fillable pdf guide outfitter report is available for those with limited connectivity in the field. The information recorded on the pdf form can be submitted using the BC Hunting Online service within 30 days after the hunt is concluded. Mailing will continue to be an option for those who have very limited internet connection continuously up to 30 days after the hunt is concluded, and who cannot designate an agent to submit the report electronically.  

Guide outfitter reports being submitted using the BC Hunting Online service cannot be saved and completed at a later date, and it cannot be edited by the guide outfitter after submission.  It is therefore important to have full and accurate information prior to starting. 

If you have submitted a guide outfitter report that contains an error or is missing information, please contact FrontCounter BC at 1-877-855-3222.

Information that a guide outfitter or designate must have available prior to starting a new report includes:

  • Licence year in which the hunt took place (if a hunt spans two licence years, a separate report must be submitted for each licence year)
  • Guide outfitter licence number
  • The FWID, last name and first initial of the guided hunter
  • Hunt start and end dates
  • Assistant guide ID number, if the hunt was guided by an assistant guide
  • Species hunted and harvested (whether a harvest occurred or not)
  • The Guiding Territory Certificate number
  • Wildlife Management Unit(s) (WMU) where the hunt took place
  • Number of days hunted
  • The species licence number(s) for each harvest. If bag limit is 1, the electronic system will populate the number automatically.
  • Harvest date for each harvest
  • Limited entry hunting (LEH) area in which a harvest took place. Although the WMU and LEH area often share the same name, there are many instances where the name of the WMU does not match the WMU portion of the LEH area (this happens in 720A, for instance, where an animal can be harvested in one of many WMUs within the 720A LEH hunt area. If the animal was harvested under the LEH regulation, please supply both the WMU and LEH area, even if they share the same name)
  • Animal class of any animals harvested
  • Name of Park and Park Use Permit Authorization number (for each animal harvested in a park)

Parks

The guide outfitter or designate must know the name of the park where a harvest took place. They must also provide the Park Use Permit Authorization number. If harvest took place in a park, the person submitting the report will be presented with a list of parks to choose from once you start typing.

Assistant Guides

If the hunt was guided by an assistant guide, the guide outfitter or designate must know the assistant Guide ID number prior to starting the reporting process. Entering the assistant Guide ID number will automatically associate the correct assistant guide with the report.

Paying Royalties

Royalties for animals harvested by guided non-resident and non-resident alien hunters must be paid by March 31st of the year following the calendar year in which the harvest took place. For reports submitted online, royalties can be paid using the BC Hunting Online service, or over the counter at any Service BC or FrontCounter BC.

When submitting a guide outfitter report, the guide outfitter can choose to pay royalties at the time the report is submitted, or pay later. Guide outfitters can choose to pay royalties at any time, and can choose which guide outfitter report(s) to pay royalties for.

Schedule 1.06 of the Wildlife Act Commercial Activities Regulation defines royalty fees as follows:

  1. mountain sheep - $250.00
  2. mountain goat - $150.00
  3. moose - $125.00
  4. elk - $125.00
  5. caribou - $125.00
  6. cougar - $125.00
  7. black bear - $75.00
  8. deer (includes all deer) $50.00
  9. wolf - $50.00

Although royalties can be paid later, there is a legal requirement to pay royalties on time. If an overdue royalty exists, the guides’ ability to perform certain functions within the BC Hunting Online service will be limited.

For step-by-step instructions on submitting guide outfitter reports, paying for royalties and giving consent for a designate to act on your behalf, please refer to the Quick Reference Guides.