Assignment of Payment
June 29, 2020: Important Changes for those who submit Diagnostic Facilities Services’ Assignment of Payment (AOP) and Authorization forms. See details below.
The assignment of payment (AOP) process links a practitioner to an approved facility for the purpose of billing British Columbia’s Medical Services Plan (MSP) for the provision of outpatient diagnostic services.
- June 29, 2020: Important Changes for those who submit Diagnostic Facilities Services’ Assignment of Payment and Authorization (AOP) form
- Assignment of Payment
- Assignment of Payment Form
- Submitting AOP using Secure Upload Tool
June 29, 2020: Important Changes and Reminders for those who submit Diagnostic Facilities Services’ Assignment of Payment and Authorization (AOP) form.
- As of June 29, 2020, the AOP Secure Upload Tool for submitting completed AOP forms is no longer located on the Diagnostic Services website, those who submit AOP’s have been notified of this change. If you are looking to submit an AOP form for an approved outpatient Diagnostic Facility, please contact DFadmin@gov.bc.ca.
- If you have a pre-June 29, 2020 AOP Secure Upload Tool URL ‘bookmarked’ or saved to ‘favourites’ you will have to update to the new private link.
- The new system will allow only one AOP form and one related form (such as a confirmation of credentialing) to be submitted at a time.
- When submitting multiple AOP forms, the system will re-populate the submitter’s contact information so only the “Comments” field (indicating if it’s a new or revised form) will need to be completed for each new AOP form submitted.
- All AOP forms must be submitted in PDF format only.
- Both the AOP form and related confirmation of practitioner credentialing (when required) must be updated/submitted at the same time. AOP forms that do not have all required information submitted with them cannot be processed. The submitter will be contacted to re-send the AOP and credentialing confirmation together.
- There is a 90-day window for submitting claims after services.
- Please allow 30 days for AOP forms to be processed.
- “Notification of Medical Directorship Change” forms should no longer be submitted through the AOP Secure Upload Tool. Instead, submit “Notification of Medical Directorship Change” forms thought the Advisory Committee on Diagnostic Facilities Secure Upload tool found at: https://www.health.gov.bc.ca/exforms/acdf/submit.html
HIBC Responsibilities Chart
HIBC will not
Communication with HIBC:
- For inquires and communication with HIBC processing agents contact HIBC.AOP@gov.bc.ca. This email address can be used for communication, questions and general inquiries.
- NO ATTACHMENTS may be sent to HIBC.AOP@gov.bc.ca. HIBC is unable to open attachments due to privacy stipulations. All attachments must be sent through the AOP Secure Upload Tool which is accessed by a private link. For link access please contact DFadmin@gov.bc.ca
- Reaching HIBC by telephone: Dial 1-866-456-6950
- hold for options to be presented; then select:
- Option 3 (provider services)
- Option 3 again (Assignment of Payment)
- Option 1 (AOP self-service confirmation) OR
- Option 2 (anything else) – this will ring through to an agent
- Option 3 again (Assignment of Payment)
AOP forms are legal documents and can only be processed for those facilities that hold a Certificate of Approval from the Advisory Committee on Diagnostic Facilities or the Medical Services Commission. When applying for a Certificate of Approval, facilities must provide a list of all medical practitioners who will perform and bill MSP for the services applied for, if the application is approved.
Once a facility is approved, AOP forms must be submitted for those physicians intending to bill MSP for provision of the approved outpatient services.
Certain diagnostic services or fee codes require additional physician credentialing* before they can be performed and billed to MSP. Completion of an AOP form is the responsibility of the practicing physician and the facility’s departmental Medical Director who must ensure all conditions (on an approval/Certificate of Approval) are met prior to submitting an AOP and/or billing MSP.
*Note: “credentialing” refers to the provincial standard established as a requirement to perform and bill a particular outpatient service or fee code. Physicians are required to verify compliance with such standards in order to bill for the corresponding service or fee code. Credentialing does not consider hospital/facility requirements for privileging or reappointment. Health authorities are responsible for credentialing any physician working within that organization (i.e., with privileges at a health authority facility). For physicians working fully outside the health authority system (e.g. employed solely at a community imaging clinic), credentialing is managed through the College of Physicians and Surgeons of British Columbia.
When designating MSP payments for your services to a privately-owned or publicly-owned facility, complete the Diagnostic Facility Services Assignment of Payment & Medical Director Authorization Form (HLTH 1908):
Use the Assignment of Payment Secure Upload Tool to submit your Diagnostic Facility Services Assignment of Payment form for Medical Services Plan payment of restricted diagnostic services.
Please ensure that your form is complete, accurate, and authorized prior to submitting. Only complete Assignment of Payment Forms will be processed. Any related credentialing confirmation MUST be submitted with the completed and authorized AOP form, or the form cannot be processed.
As of June 29, 2020, the AOP Secure Upload Tool no longer resides on the Diagnostic Services website, if you have not been notified of the new link please email DFadmin@gov.bc.ca.