Ministry of Health

Health Authority Data Links

The Health Data Request form (PDF, 613KB) and the associated variables checklists is used by Ministry of Health employees that need to request data from health authorities or from other governmental organizations and agencies and link that data with ministry data. In this case, an additional application may need to be submitted to the health authority or agency for the required data. The ministry's Data Management and Stewardship (DMS) branch works with the corresponding health authority to finalize the agreement.

Any enquiries for external data, for providing Ministry data to an outside party, or to inquire about the development of an information sharing agreement should be submitted to the Health Sector Information, Analysis and Reporting (HSIAR) portal at which will direct the request to DMS.

Data requests with links between Ministry of Health data and health authorities’ data may require a Privacy Impact Assessment (PIA). For these requests, the ministry’s Health Information, Privacy, Security, and Legislative branch (HIPSL) will be able to confirm whether a PIA is required and help complete it. Request for data from other organizations will always require a PIA.

Ministry of Health employees requesting health authorities’ information without any link with ministry data will need to contact the health authority of interest to identify the appropriate application process. The DMS branch will help draft an information sharing plan and facilitate the execution of the agreement, including data exchange and de-identification as required.

For any of the above situations, the process is outlined in the Health Authorities section.

Data for Third Party Service Provider

Ministry of Health employees requesting data for a third party service provider performing work on behalf of the ministry have several options:

The DMS branch can provide direction on the needed agreement/contract content allowing the service provider access to ministry data; specific security and privacy information; and direct the requestor to the specific program area responsible for the requested data.

The Health Data Request Form

The completion of a Health Data Request form takes time, planning, and attention to detail. A major obstacle to timely access to data is inadequate or incomplete applications. When completing the form, please consult the following resources: