Good grammar, consistent punctuation and style make for clear and trustworthy content.

Edit before you publish. Look for

Editing Process


  • Leave your writing for a day or two before editing
  • Read your work out loud or have your computer read it
  • Ask a colleague to read your work. Don’t get too attached to specific words and phrasing
  • Check spelling, facts and dates

Types of Editing

Developmental editing

This is the work of putting content in a logical order. For instance, group ideas, order steps or break information into chunks.

Substantive editing

Substantive editing makes content complete. When editing your work or a colleague's, ask

  • Is it needed?
  • Is it logical and consistent?
  • Is any information missing?
  • Is it accurate? Fact-check

Stylistic editing

During a stylistic edit, assess readability, eliminate jargon and apply plain language. Follow the Web Style Guide.

Copy editing

When copy editing, review your content for consistency, Canadian spelling, punctuation and grammar. Make sure Word is set to Canadian English.

  • Correct the spelling of "Public Servic" to "Public Service"
  • Replace all occurrences "Get in Touch" with "Contact Us"
  • Replace "color" with "colour"


Proofreading is the final review before publishing.

It's best to have someone else proofread any content you've written or edited.