Asset Settings Pane

The Asset Setting Pane consists of five tabs:  Settings, Usage, Metadata and Tags, and History.

Settings Tab

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Settings tab in the Asset Settings Pane

  • Title: By default, this field will by auto-populated with the file asset name but should be modified to a more human-readable format for search functionality. Example: webstandards_guidelines.pdf can be changed to Web Standard Guidelines
  • File Name: The file name and file type (mime) extension. The file name can be modified after being uploaded  
  • File Size:  Indicated in KB.  When linking to a PDF file from a web page, always include the file size if over 1MB.   Example:  (PDF, 2.5MB)
  • Prod URL: This field with be populated with the full content path including the HRU
    Prod GUID URL: This field with be populated with the full content path including the GUID
  • Asset ID:  This unique identifier (GUID) is automatically generated when the asset is uploaded
  • Status:  indicates if the status of the page
    • All Published—displays all published assets in both a Modified and Unmodified state
    • All Unpublished—displays all assets, in both a Modified and Unmodified state, that has been published to the Production web server but has been subsequently unpublished (removed) from the Production web server. 
      • Assets remains on the Quality Assurance (QA) web server and within the CMS Lite and may be re-published to the Production web server
    • New—asset has never been published to the Production web server.  All uploaded assets are automatically saved to the QA web server and will remain there until deleted
    • Published Modified—asset has been published to the Production web server, and changes to the assets have been saved that have not been republished to Prod
      • An asset will be in a modified state if the asset has been replaced (re-uploaded) since it was published or by modifying any attributes in the Asset Settings Pane
    • Published Unmodified—asset has been published to the Production web server and no changes have been made since it was published
    • Unpublished Modified—asset has been unpublished from the Production web server and changes have been made since it was unpublished, but not republished to Prod
    • Unpublished Unmodified—asset has been unpublished from the Production web server and no changes have been made since it was unpublishe
  • Published Date:  last date and time the asset was published to the Production web server
  • Published By:  IDIR account of the last person to publish the asset to the Production web server.  This may also be the same person that uploaded the file
  • Modified Date:  most current date that the asset has been modified by the [Save] action
  • Modified By:  IDIR account of the last person to modify the asset.  This may also be the last person to publish the asset