Service Contract Templates
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When a contract will be awarded for services - either through a direct award or a solicitation process - a contract will need to be drafted. There are several things to consider, such as using the correct contract template.
If in doubt as to which template format to use, contact the appropriate ministry Procurement Specialist, Procurement Services, Office of the Comptroller General Procurement Governance Office, or Legal Services. If none of the existing service contract templates will suit the requirement, contact Legal Services for the development of a customized contract.
Core policy on contract templates is in section 6.3.3.e.4 of the Core Policy and Procedures Manual (CPPM).
Note that this page is specific to the purchase of services. If purchasing goods only, refer to "How To Buy Goods".
Which of the Following Templates is Right for This Service Contract?
- The General Services Agreement
- Information Technology & Management Consulting Professional Services Agreement
- Financial Review and Assurance Services Agreement
Note that all three of the above GSA templates require Legal Services approval for Contracts valued above $250,000.
- University Research Agreements (more detailed information is available using this link)
- Click on the link to the appropriate ministry on the right or contact the ministry’s Procurement Specialist
This template is used for all general service contracts, including professional services, except for information technology and management consulting professional services and financial review and assurance services (refer to other forms of GSAs for these exceptions).
This template is used for any service necessary for the provision of information technology (IT) and information management (IM) including application development services for custom applications and custom web-sites. Also use it for IT/IM consulting services by persons qualified to provide advice and recommend solutions on IT/IM issues.
This template is used for service contracts for assurance services requesting a financial opinion, including financial audits and review engagements that are provided by people with a recognized professional accounting designation.
These sample agreements are only to be used for research agreements with BC universities and only for research work. This may be for research services, investigation, testing, analysis and evaluation, or even a defined research project.
Some ministries of the Province have developed their own customized service contract templates, in conjunction with Legal Services, specific to the types of services they typically purchase. Contract drafters should first determine whether or not a customized template exists for their ministry before using another form of Contract, such as one of the GSA templates. Those ministries with customized contract templates are listed to the right.
If customized contract templates exist, they may be specific to some of the services a ministry purchases and other templates (such as the GSA) are used for other types of services. If in doubt, contact the ministry's Procurement Specialist.
Note that customized contract templates are not the same as customized contracts. Customized templates have been approved by Legal Services to use for multiple contracts for similar services. If a customized contract was developed with Legal Services for one-time use only, contact the ministry's Procurement Specialist or Legal Services for approval prior to using it as a template for another contract.
Some ministries also have other agreements forms that have been approved by Legal Services. Examples of such agreements include, but are not limited to, letters of agreement (LOA), letters of invitation, etc. These approved agreement forms are included in the ministry links to the right.
In addition, it may be appropriate for the Province to pay an honorarium using a standard service contract or a letter (see CPPM section 18.3.7). If unsure whether or not to use an honorarium, contact the ministry's Procurement Specialist.
Things to Keep in Mind When Developing Contracts
- For every contract, deliverables (also known as outputs) are required that include a description of the quality and quantity in sufficient detail to monitor the performance of the contractor.
- Refer to the section on Award for information on what to include in contract schedules.