BC Bid Replacement Project - Updates

The BC Bid Replacement Project’s mission is to modernize the Province’s procurement platform for simpler, more streamlined procurements.

Objectives

  • Purchase and implement a new, highly configurable software application
  • Establish automated work flows and standardized templates to make it easier to do business with the Province
  • Provide access to new functionality and previously unavailable spend analysis to enable strategic sourcing and improved business intelligence

The contract for the BC Bid replacement project has been awarded to CGI and work is underway to develop a modernized BC Bid to make it easier to do business with government. CGI is working with a subcontractor, Ivalua Inc., which will be providing the application that will form the basis for the new BC Bid. The length of the contract is for three years with an option to extend for two additional years.

Project Phased Approach

There is a three-phased approach to the Implementation. The Pilot is Phase 1 of the overall implementation. Phase 2 will contain the bulk of the configurations and integrations between Pilot and Go-Live of the application in January 2020; and Phase 3 will see the remaining integrations completed, and on-boarding of users.

Phase 1 Pilot

  • Sourcing, also known as procurement, is the practice of locating and selecting businesses or individuals based on set criteria. BC Bid pilot participants will be able to complete one sourcing event based on the process used in the Short Form Request For Proposal
  • Spend Analysis is the process of collecting, classifying and analyzing expenditure data. Basic configuration of the Spend Analytics will include setting up reports
  • Supplier Portal
  • 3 Interfaces/Integrations

Phase 2

  • Public Portal
  • Spend Analytics – configurations continued to set up reports
  • Additional Sourcing processes set up within the application; for example, Request for Proposal, Invitation to Quote, Invitation To Tender and Request for Qualification
  • 4 Interfaces/Integrations

Phase 3

  • 7 interfaces/Integrations
  • Onboarding of users

Recent and upcoming actions 

  • December 2018 - Completed contract signed
  • January 2019 - Project kick-off: teams aligned, governance in place
  • June 2019 – Small-group pilot
  • Summer/Fall 2019 – User testing
  • Winter/Spring 2020 – launch and onboarding

 

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