BC Bid Replacement Project
Summary of project
- BC Bid was introduced in 1996, and is a legacy system that needs to be replaced.
- The Province of B.C. is actively working to replace BC Bid with modern technology that will expand on its current functionality.
- Currently, the Province and over 400 broader public sector organizations use BC Bid to communicate and compete potential contract opportunities.
- Engagement and planning activities to consider replacement options for BC Bid included a request for information, an OpenHub public consultation process, and a detailed business case.
The anticipated scope for the technology will include:
- Sourcing – a fully automated and enabled sourcing process, from document creation through submission and evaluation.
- Spend analytics – providing details on how much was spent on what, by whom.
The Province of B.C. began actively working in December 2013 to replace BC Bid with modern technology that will significantly expand the application's current functionality. BC Bid is the current sourcing tool used by both core government and hundreds of publicly-funded organizations, such as Crown corporations, health authorities, municipalities, etc. The replacement technology will streamline and automate procurement by supporting the spend analytics, strategic planning and sourcing components of procurement.
A working group of procurement specialists from core government and the broader public sector began this project by issuing a request for information (RFI) in February 2014. This resulted in 15 vendor demonstrations. The purpose of this exercise was to identify how sourcing technology has changed since the original BC Bid was built and launched in the late 1990s.
In the summer and fall of 2014, Deloitte Inc. was engaged through a competitive process to help the Province identify a strategy to implement new technology. Their scope of work included:
- Completing a current and future state maturity assessment;
- Drafting a high level roadmap for technology implementation;
- Conducting early engagement on high level business requirements for a future solution, building on recent projects such as the Ministry of Finance-led lean initiative for enterprise contract management (ECMS); and
- Providing recommendations on scope, funding model and an implementation approach.
The next step of the project was to become more specific about exactly what the Province and broader public sector needed from technology to support procurement. In technology projects, this step is typically completed by describing detailed business requirements. To complete this task, Nitor Partners was engaged by the Province through an open process and continued to support the procurement.