Core Policy for Procurement
Note: The information on this page and any linked reference page has not yet been updated to reflect changes that may be required by the Canadian Free Trade Agreement (effective July 1, 2017, replacing the Agreement on Internal Trade) and the Canada-European Union Comprehensive Economic and Trade Agreement (expected effective date in September, 2017). This work is ongoing, and will be made available as soon as it is complete. In the meantime, government staff are advised to contact their ministry procurement specialist, Procurement Services Branch, Procurement Governance Office, and/or Legal Services Branch for advice on how to ensure compliance on specific procurement projects.
When it comes to procurement rules and guidelines, the first point of reference should be the Core Policy and Procedures Manual (CPPM). All staff of the Province who are involved in any aspect of the procurement lifecycle should add it as an internet favourite.
The CPPM sets out policies governing procurement that all ministries are expected to follow. However, some ministries may have their own additional policies that the applicable ministry staff are to follow. The ministries with their own policies are listed to the right; if the applicable ministry is listed, check there in addition to the CPPM or contact the ministry's Procurement Specialist.
While many of Province’s obligations as set out in the trade agreements are reflected in the CPPM, where issues arise or are not directly addressed in the CPPM, the text of the trade agreements should also be referenced.
Where to Look? That Depends on What's Needed
- Procurement (Chapter 6) covers every phase of the procurement lifecycle. From procurement planning to contract evaluation, there is a core policy to follow. The Procurement Governance Office is responsible for establishing these policies.
- Information Management and Information Technology Management (Chapter 12) has information and policy specific to the Province's information management/information technology (IM/IT) projects.
- Risk Management (Chapter 14) has important references, guidelines, tools and templates regarding how to manage risk.
- Guarantees and Indemnities (Chapter 9) addresses managing and controlling the Province's liabilities through guarantees and indemnities that can apply to contracts.
- Security (Chapter 15) applies to the Province's contracts that include information, information technology systems and physical assets.
Can't Find a Policy on a Particular Topic?
- To find a particular topic or word, go to the Core Policy and Procedures Manual (CPPM) and do a keyword search.
- Contact the ministry Procurement Specialist or the Office of Comptroller General, Procurement Governance Office.
- Connect with the Procurement Community of Practice (PCoP), as per the information provided below.
Ask the Procurement Community of Practice
- The Procurement Community of Practice (PCoP) is a forum for all government staff engaged in procurement and/or contract management, to openly and respectfully share and exchange information, knowledge, expertise, advice and ideas relating to procurement and contracting processes.
- PCoP members can go to the Advice Centre to ask an expert from a number of corporate resources.