Corporate Requirements and Guidelines
Note: The information on this page and any linked reference page has not yet been updated to reflect changes that may be required by the Canadian Free Trade Agreement (effective July 1, 2017, replacing the Agreement on Internal Trade) and the Canada-European Union Comprehensive Economic and Trade Agreement (expected effective date in September, 2017). This work is ongoing, and will be made available as soon as it is complete. In the meantime, government staff are advised to contact their ministry procurement specialist, Procurement Services Branch, Procurement Governance Office, Ministry of International Trade, and/or Legal Services Branch for advice on how to ensure compliance on specific procurement projects.
When it comes to procurement rules and guidelines, first point of reference should be the Core Policy and Procedures Manual (CPPM). All staff of the Province who are involved in any aspect of the procurement lifecycle should add it as an internet favourites. In addition to the CPPM, there are other guidelines that may be relevant to a procurement process, as well as certain tools that have been developed to assist.
Appropriate Use of Information Technology
All users of government’s information and information technology resources should take responsibility for the proper acquisition and use of these technologies. This includes contractors who need to be aware of the Appropriate Use Policy.
Section D of the appropriate Use Policy is specific to acquiring computer applications and software.
Can't Find a Policy on a Particular Topic?
To find a particular topic or word, go to the Core Policy and Procedures Manual (CPPM) and do a keyword search. If this doesn’t help, supervisors or managers may be of assistance, or contact the ministry Procurement Specialist, the applicable SSBC Client Services Sector Contacts, or the Procurement Governance Office. Alternately, consider connecting with the Procurement Community of Practice (PCoP), as per the information provided below.
The Aboriginal Procurement and Contract Management Guidelines encourage and support ministry staff to procure culturally-appropriate service delivery to increase the likelihood of positive and effective program outcomes for Aboriginal peoples. The guidelines operate within the parameters of the Province’s established procurement policy and applicable trade agreements.
Selection of Solicitation Processes and Templates
Not sure what procurement template to use? Looking for some tools that will help? Go to Select a Solicitation Process and Template Guidelines.
Capital Asset Management Framework
The Ministry of Finance has a Capital Asset Management Framework which describes government’s objectives and policies for planning and managing publicly-funded capital assets. The Overview section describes the objectives, principles and key elements for the Framework and the Guidelines section sets out guidance on how to implement the Framework. The tools provide practical resources such as templates and the checklist provides assistance with how to meet the Province’s standards in capital asset acquisitions.
Privacy and Information Sharing: Awareness Training for Contractors
In a continued effort to protect individual’s privacy by ensuring that government’s obligations under the Freedom of Information and Protection of Privacy Act (FOIPPA) are being met, the requirement to complete a privacy training course has been extended to government contractors who collect, create or access personal information as part of their contracted services.
Procurement Obligations of Domestic and International Trade Agreements
The Province of British Columbia is a party to the Trade, Investment and Labour Mobility Agreement (TILMA), the New West Partnership Trade Agreement (NWPTA) and the Canadian Free Trade Agreement (CFTA), and is subject to the provisions of certain international trade agreements, including the World Trade Organization’s Agreement on Government Procurement (WTO-GPA) and the Canada-European Union Comprehensive Economic and Trade Agreement (CETA). Ministries must abide by the terms and conditions of the trade agreements and core policy when procuring goods, services, and construction, and when entering contracts.
Guidelines to the Procurement Obligations of Domestic and International Trade Agreements have been developed by the Governments of British Columbia, Saskatchewan and Alberta to assist procuring entities in understanding their procurement-related obligations under trade agreements.
Ask the Procurement Community of Practice
The Procurement Community of Practice (PCoP) is a forum for all government staff engaged in procurement and/or contract management, to openly and respectfully share and exchange information, knowledge, expertise, advice and ideas relating to procurement and contracting processes. PCoP members can go to the Advice Centre to ask an expert from a number of corporate resources.