Pre-award includes all those activities related to a purchasing organization that "goes to market." The documentation developed during the plan phase is used for the pre-award phase.
This process typically involves the following steps:
- Select a solicitation process and template;
- Prepare solicitation documents;
- How to Use BC Bid for Government Staff for posting opportunities; and
- Submission Evaluations.
Some pre-award processes may also include market research and notifications.
Those who are new to solicitation processes may wish to contact their ministry Procurement Specialist before issuing a solicitation opportunity. Competitive solicitation processes can be more complicated than they first appear; asking an expert can help to avoid some of the common issues that can occur. These experts can also help ensure that the ministry processes are consistent with the Core Policy and Procedures Manual Chapter 6, including any obligations to purchase goods, services and/or construction through a specific government entity or an established supply arrangement.
Guidance is available to vendors to assist them with the competitive procurement process. Ministries should ensure that their processes generally follow the information found in What to Expect When Responding, and may want to refer vendors to this site to assist their understanding of government procurement processes.