Shredding - ON Site
This supply arrangement is for the secure ON-site destruction (shredding) of protected documents.
ON-site shredding services are defined as the secure pick-up of paper-based documents (excluding computer storage media or any non-paper materials) from the purchaser's site, shredded within the vendor’s truck parked on or adjacent to the purchaser’s premises, then transported to the contractor's plant for eventual recycling. More greenhouse gases are produced for ON-site shredding so only use this service if your security requirements specifically dictate the need for this level of service.
There is also a CSA for OFF-Site Shredding Services.
IMPORTANT UPDATE
The previous CSAs for Document Destruction (formerly held by Iron Mountain and Shred-it) expired on October 15, 2017.
Corporate Policy requires that ministries use the new CSA, which commenced on October 2, 2017, and only use that CSA’s sole vendor, which is now Shred-it International ULC. Broader Public Sector organizations should also switch to the new CSA and new vendor in order to be covered by a contract and to obtain the current CSA pricing.
If your office/organization presently has bins owned by Iron Mountain (or the former Recall), you will need to submit a Draw Down (order form) to Shred-it International ULC to obtain your new bins. Once you receive confirmation of your delivery date of your new bins from Shred-it, you then must also close your account with Iron Mountain. To close your account, send your Name, Phone #, Email AND your Iron Mountain Customer # (and Iron Mountain Dept #, if available) to VancouverCSteam@ironmountain.com and advise Iron Mountain that you are closing your account. Refer to an Iron Mountain invoice or service slip for your Customer number and Dept number. If you don’t have an invoice, contact your finance department to obtain one.
You may continue to use Iron Mountain's bins after October 15, 2017 so long as you are in the process of submitting a Draw Down (order form) for the new CSA and are awaiting delivery of Shred-it’s bins.
If you already have containers provided by Shred-it, you need take no action – your containers will continue to be serviced at the new pricing found on this webpage.
Who can buy from this supply arrangement?
How do I access these services?
Who can buy from this supply arrangement?
This supply arrangement is available to:
- B.C. government ministries
- B.C. broader public sector
What can I buy?
- ON-site paper-based document shredding services
- Documents can either be placed in containers provided by the vendor at no additional charge (see Pricing* with container descriptions (PDF, 250 KB)) or can be placed in purchaser-supplied cardboard “Banker” file boxes
- Documents are shredded within secure vehicles while parked on or adjacent to the purchaser’s premises, then are hauled to secure facilities and sent off for recycling. More greenhouse gases are produced for ON-site shredding so only use this service if your security requirements specifically dictate the need for this level of service
- All paper and cardboard are recycled after shredding
How do I access these services?
- Complete a Draw Down form (order form) and send to the vendor directly
- Note that there are separate Pickup Frequency Schedules and Cities/Towns serviced for each of three geographic areas (Metro Vancouver, Islands and remainder of B.C.)
How much does it cost?
See Pricing* with container descriptions (PDF, 250 KB).
Have any questions?
For all Draw Down form questions, collection issues, bin delivery and general service issues, please contact Shred-it Customer Service: 1 877 450-6287 or gene.cerenzia@stericycle.com
For questions for Iron Mountain, refer to the former CSA Supplier Contacts.
For questions about this CSA, email the Procurement Services Branch to reach the commodity manager.
List of suppliers
Shred-it International ULC
2520 Davies Avenue, Unit #1
Port Coquitlam, BC V3C 4T7
customer service (service issues): 1 877 450-6287
CS-000909**
- To order service (either on-going or a one-time pick-up), submit a completed Draw Down form (order form) (DOC, 40KB)
- Pricing* with container descriptions (PDF, 250 KB)
- Pick-up frequency schedule and cities/towns serviced
For questions for Iron Mountain, refer to the former CSA Supplier Contacts.
Important information
- Destruction service for devices that store electronic data (hard drives, cell phones, blackberries, etc.) is available from the Asset Investment Recovery Branch. For more information, visit the Secure Electronic Media Destruction page.
- This supply arrangement expires October 2, 2020, with the option for two one-year extensions
- *Pricing information is confidential and must not be shared
- **Obtain a copy of the complete terms and conditions for the Shredding CSA (PDF, 1MB)
