Asset Disposal Process

COVID-19 Service Impacts

Due to the ongoing COVID-19 pandemic, customers are no longer permitted on-site to view auction items.

If you have a specific question about an auction item, please contact the listing agent who will do their best to answer it. The successful bidders can arrange a time/date to pick up their auction item(s) after payment has been processed.

All public Cash & Carry sales in Victoria, Surrey, and Prince George are closed until further notice
No cash payments
- Please note, BC Auction can only accept online payments for purchases of $10,000 or less

To schedule an appointment for auction pick up or to arrange a payment of over of $10,000, contact your nearest location:

Surrey: 604-501-8216
Victoria: 250-952-4439
Prince George: 250-565-4201

Services you can purchase

Disposal of any kind of tangible, surplus asset. Common categories include:

IT equipment
Office furniture and equipment
Vehicles
Heavy equipment
Building demolition contracting services

Contact AIR Customer Service about your organization's unique disposal needs.

Use this arrangement

Step 1: Check if your organization is authorized. Organizations that may use this arrangement are:

B.C. government ministries
B.C. broader public sector organizations such as Crown corporations, government-funded organizations, local/municipal governments (including fire departments)
- Note: If your organization is on the CSA Users List, you are authorized to use this arrangement

Step 2: Complete an Asset Disposal Report (ADR) on assetdisposal.gov.bc.ca. Follow the instructions in the Asset Disposal Report manual (PDF, 610KB) or on this page for assistance.

If your assets belong to multiple categories, you will need to create a separate ADR for each category (e.g. 2 vehicles and various office furniture will require separate ADRs)

Information about this arrangement

Asset Investment Recovery (AIR) branch supports the disposal of certain types of surplus assets among ministries and broader public sector as a cost-effective alternative to purchasing new capital assets. If your surplus assets may be needed in the future, consider warehousing & storage of your assets temporarily with AIR.

Resources

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Instructions for government ministries

Watch the Asset Disposal Report instructional video for ministries:

Step 1: Your Information

Verify that your customer number is accurate to enable you to input originator information > ‘Next’

Step 2 - Custodian Information

If you are selling your assets from site, deselect ‘Assets are coming to AIR facility’
Select radio button to indicate if you or AIR is to arrange shipping
- If you will be arranging shipping, contact the warehouse coordinator first to confirm delivery
Select ‘Location’ and add any additional shipping instructions where prompted
Input ‘Contact Information’ or select box if same as originator. Click box again to edit information > ‘Next’

Step 3 - Add Asset

Select ‘Asset’ type of General, IT or Vehicle > ‘Add’
- Use keyword search to find the asset or use the category list to select an appropriate commodity
Enter ‘Quantity’ of assets being declared (e.g. 10 for 10 desks) and brief descriptions > ‘Save’
If you have more assets of the same category > ‘Add’
Once you have added your surplus assets > ‘Next’

Step 4 - Confirm and Submit

Review and confirm that information is correct > ‘Submit (to expense authority) for action
Once approved by your expense authority, you will receive an email confirming your ADR is finalized and submitted to AIR. Arrangements can be made for delivery/pick-up.
From the email, print a copy of the approved ADR to include with the shipment

Instructions for broader public sector

Watch the Asset Disposal Report instructional video for broader public sector:

Step 1: Your Information

Verify that your customer number is accurate to enable you to input originator information > ‘Next’

Step 2 - Custodian Information

If you are selling your assets from site, deselect ‘Assets are coming to AIR facility’
Select radio button to indicate if you or AIR is to arrange shipping
- If you will be arranging shipping, contact the warehouse coordinator first to confirm delivery
Select ‘Location’ and add any additional shipping instructions where prompted
Input ‘Contact Information’ or select box if same as originator. Click box again to edit information > ‘Next’

Step 3 - Add Asset

Select ‘Asset’ type of General, IT or Vehicle > ‘Add’
- Use keyword search to find the asset or use the category list to select an appropriate commodity
Enter ‘Quantity’ of assets being declared (e.g. 10 for 10 desks) and brief descriptions > ‘Save’
If you have more assets of the same category > ‘Add’
Once you have added your surplus assets > ‘Next’

Step 4 - Confirm and Submit

Review and confirm that information is correct > ‘Submit’
You will receive an email confirming your ADR is finalized and submitted to AIR. Arrangements can be made for delivery/pick-up.
From the email, print a copy of the approved ADR to include with the shipment