Government of B.C.

Before you start

Once you have gathered the required authorization, you can submit a Request for Access to Personal Information.

Submitting a Personal FOI request for a child under the age of 12 years:

  1. Choose the specific Ministry or Agency you believe has the required records
  2. Enter your contact information
  3. Provide the date of birth and full name of the child whose records you are requesting
  4. Describe the personal records pertaining to the child clearly and concisely. Provide specific date ranges for the requested records (if applicable)
  5. Complete and sign the Guardian Declaration form. This is required and establishes your right of access to the requested records. Complete one form for each child whose records you are requesting
  6. Email, fax or mail your completed Request for Access to Personal Information form to the address provided on that form, with the completed and signed Guardian Declaration form(s) (and any additional documentation requested) attached

Submitting a Personal FOI request for an adult or a child aged 12 or older:

  1. Choose the specific Ministry or Agency you believe has the required records
  2. Enter your contact information
  3. Provide the date of birth and full name of the adult or child whose records you are requesting
  4. Describe the personal records pertaining to the other adult or child clearly and concisely, with specific date ranges for the requested records (if applicable)
  5. Complete and sign the applicable ministry’s Authorization for Release of Records Form (the other person’s signed consent to release their records to you). Complete one form for each person whose records are requested
  6. Email, fax or mail your completed Request for Access to Personal Information form to the address provided on that form, with the completed and signed Authorization for Release of Records Form(s) attached

Visit the Frequently Asked Questions page for additional information

Overview

There may be instances where you need to make a personal Freedom of Information request on behalf of someone else through the Freedom of Information and Protection of Privacy Act (FOIPPA). This could be for a child or disabled adult that you provide care for, or it could be a client you’re representing.

This same act gives you the right to retrieve your own personal information, free of charge, while protecting the personal privacy of other citizens. You cannot make an FOI request to retrieve the personal information on behalf of someone else – even your own child – without proof of your authority to act on that person’s behalf, or their signed consent to disclose to you.

From the Freedom of Information and Protection of Privacy Regulation

Who may act for an adult

4 (1) In this section, “representative” means any of the following persons:

(a)     A committee appointed under the Patients Property Act;

(b)     A person acting under a power of attorney;

(c)     A litigation guardian;

(d)     A representation acting under a representation agreement, as defined in the Representation Agreement Act.

(2) A representative of an adult may act for the adult in relation to any of the following sections  
      of the Act:

(a)     Section 5;

(b)     Section 10 (1) (d);

(c)     Section 26 (d);

(d)     Section 27 (1) (a) (i);

(e)     Section 29 (1);

(f)      Section 30.1 (a);

(g)     Section 32 (b);

(h)     Section 33.1 (1) (b).

(3) A representative of an adult may exercise a power granted to the representative under subsection (2) of this section only if the power is within the scope of the representative’s duties or powers.

Related legislation:

Locate some of the Frequently used forms for Freedom of Information requests.

Submit a Request

Submit an FOI Request for someone else

Request access to another person's information held by the B.C. government.

Please note:

Contact

If you have questions about the Freedom of Information (FOI) process for B.C. government ministries or the Office of the Premier, contact Information Access Operations:

Office:

Fax:

1 250 387-9843

Address:

PO Box 9569
Stn Prov Govt
Victoria BC V8W 9K1