Guidance, Forms & Fees for Waste Authorizations

Application forms, templates, fee information and guidance material for discharging waste under the Environmental Management Act is organized by the governing Regulation or Code of Practice. The information is categorized into two processes: Express Transactions and Routine Applications.

Express Transaction Forms & Guidance

Guidance

The Agricultural Waste Control Regulation applies to manure, agricultural by-products, and wastes used and stored at agricultural operations. Other materials applied to agricultural land may be subject to additional rules including the Code of Practice for Soil Amendments and the Organic Matter Recycling Regulation.

Air discharges (emissions) from boilers and heaters such as those used by a greenhouse or nursery require registration and the regulation grants authority to discharge waste once the operation is fully compliant. An applicant must update this registration information if there are any changes as per S 2(5) of the regulation.

Forms

Fees

  • No registration fee
  • No application fee for updating registration information
  • No annual fee

Guidance

The Asphalt Plant Regulation applies to the use of cutback asphalt and to every hot-in-place asphalt recycling plant and hot mix asphalt plant in BC except for in Metro Vancouver (Greater Vancouver Regional District). This regulation establishes registration, monitoring, maintenance, location requirements and standards for air emissions. Effluent discharges and disposal of solid waste from asphalt plants currently require a separate permit through a separate Routine Application.

A new registration is required within 30 days of acquiring ownership of a hot-in-place asphalt recycling plant or a hot mix asphalt plant. Please follow the requirements in Section 3 of the regulation. If there are changes to the registration information that has been provided, updates to information must be submitted within 60 days of the change. Owners or operators must report, in writing, by January 31 each year, the amount of asphalt produced in the previous year. An owner or operator must also notify the Director with the Ministry of Environment and Climate Change Strategy at least 14 days before relocating a mobile plant.

Please use the following email inboxes to ensure the correct Ministry program areas receive your submissions.

Forms

Fees

  • $200 registration fee
  • No application fee for updating registration information or for relocation of an asphalt plant
  • An annual fee for discharge based on previous year’s production, which must be reported to PermitAdministration.VictoriaEPD@gov.bc.ca by January 31 each year.

Guidance

The Concrete and Concrete Products Code of Practice applies to discharges from manufacturing ready-mix concrete and/or concrete products. Requirements are set for air emissions and discharges of process water. Discharges of solid concrete, including residual slurry and sludge, must not cause pollution. Best management practices should be followed to ensure sludge, concrete and solid materials are re-used and/or recycled.

Registration is required for permission to discharge under this code and the regulation grants authority to discharge waste once the operation is fully compliant with the regulation. Registration is effective 45 days after the date the completed registration form and the annual fee is submitted. Additional registration information may be requested by a Director prior to granting permission within 45 days of delivery of the registration.

Any change in information must be provided in writing within 30 days as per the Waste Discharge Regulation Section 4(5).

For additional information and guidance please refer to the following:

Forms

Fees

  • No registration application fee
  • Annual fee of $200 is due upon initial registration
  • Subsequent annual fees will be invoiced
  • No application fee for updating registration information
  • $150 hourly fee if the applicant requests a substitution of requirements under the code, which covers the time a public service employee is engaged in considering or processing that application

Guidance

The Code of Practice for Industrial Non Hazardous Waste Landfills Incidental to the Wood Processing Industry applies to wood processing facilities that operate a landfill facility not under a site specific permit. For permission to landfill, facilities must meet all registration requirements, submit a registration form along with an annual base fee and variable discharge fee, and be fully compliant with the regulation.

Registration is effective 45 days after the date the completed registration form and fee (annual fee due upon initial registration) is delivered to a Director, unless otherwise informed. Additional registration information may be requested prior to granting permission within 45 days of delivery of the registration.

Any change in information must be provided in writing within 30 days as per the Waste Discharge Regulation Section 4(5).

For additional information on this code and its requirements, please refer to the following:

Forms

Fees

  • No registration application fee
  • Annual fee of $100 along with a variable discharge fee, is due upon initial registration
  • Subsequent annual fees will be invoiced
  • No application fee for updating registration information
  • $150 hourly fee if the applicant requests a substitution of requirements under the code, which covers the time a public service employee is engaged in considering or processing that application

Guidance

The Code of Practice for the Slaughter and Poultry Processing Industries applies to slaughter and poultry processing industries over set thresholds. The code addresses air quality management, discharge of wastewater, and the management of waste solids and semi-solids, as well as registration, monitoring and record keeping. Registration of an operation that is fully compliant with the regulation is required for authority to discharge.

Registration will be effective 45 days after the date the completed registration form and fee is submitted. Additional registration information may be requested by a Director within 45 days of submission of the registration.

Any change in information must be provided in writing within 30 days as per the Waste Discharge Regulation Section 4(5) except for change in information related to land application, which must be reported as soon as the proponent is aware of the change.

Forms

Fees

  • No registration application fee
  • Annual fee, based on $100 per type of discharge media (i.e. solid waste, wastewater and/or air discharges from incinerators), is due upon initial registration
  • No application fee for updating registration information
  • Subsequent annual fees will be invoiced $150 hourly fee if the applicant requests a substitution of requirements under the code, which covers the time a public service employee is engaged in considering or processing that application

Guidance

The Code of Practice for Soil Amendments regulates the application of soil amendments, which are restricted to defined materials within the code. The code regulates the storage of amendment materials and land application criteria. Application to land is subject to implementation of a land application plan prepared and signed by a qualified professional. In addition, soil amendments may also be regulated under the Organic Matter Recycling Regulation (see this regulation for related information on soil amendments).

  • Notice of land application must be given at least 30 days before the proposed land application of more than 5 m3 of soil amendments.
  • Notice must be given to a Director under the Environmental Management Act.
  • The notification form may also be required to be sent to a medical health officer, and the Provincial Agricultural Land Commission.

Unless otherwise informed by the Ministry soil amendments may be applied 30 days after the date the completed notification form is delivered to a Director. If more than 5 m3 of soil amendments are applied to an application site in a year the plan must include the intended dates for each application in the year. Generally land application plans are annual submissions.

Additional information may be requested by a Director within 30 days of receipt of the registration.

Forms

Fees

  • No application fee
  • No application fee for updating notification information
  • No annual fee
  • $150 hourly fee if the applicant requests a substitution of requirements under the code, which covers the time a public service employee is engaged in considering or processing the application

Guidance

The Land-based Fin Fish Waste Control Regulation sets requirements for discharges from land-based finfish facilities. It includes fish hatcheries, rearing ponds or other similar facilities where finfish are fed, nurtured, held, maintained or reared in fresh water to reach a size for release or for market sale. It does not include a net pen facility or spawning channel.

Registration is required for facilities built after March 3, 1994. Prior to this date, a permit under the Waste Management Act was required. The regulation grants authority to discharge waste once the operation is fully compliant with the regulation.

Notice of changes in registration information is required 60 days prior to making a change.

For more information visit the Aquaculture Website. Aquaculture Website.

Forms

Fees

  • No registration application fee
  • No application fee for updating registration information
  • No annual fee

Guidance

The Mushroom Compost Facilities Regulation sets out requirements for air emissions and waste water effluent from facilities producing mushroom growing substrate using a composting process. 

A pollution prevention plan must be submitted to a Director at least 45 days before construction of the mushroom compost facility begins. A template form below has been provided to assist with the submission of a pollution plan. A Director may within 45 days require changes to the plan (S. 2(4) and S. 3(3)) to assure adequate pollution prevention and public health protection. A security deposit must be posted in a form acceptable to a Director.

For additional information see Mushroom Compost Facilities Information Website.

Forms

Fees

  • No registration application fee
  • No application fee for updating registration information
  • No annual fee

Guidance

The Petroleum Storage and Distribution Facilities Storm Water Regulation applies to every petroleum storage and distribution facility in British Columbia. Based on specified thresholds, some facilities are subject to additional conditions and registration requirements outlined in the regulation. Note that the regulation does not take effect when the amount of fuel is actually on site, but rather when the “cumulative storage capacity” is reached. Full operation of the site is not required for the registration requirements to be effective, and is not reliant on operations cycling on and off.

Information identified in Section 7 of the regulation must be submitted as part of the registration process, and is identified in the registration form provided below. Registration is by volume and not the number of tanks at the facility. Once a registration volume is reached, all tanks and volumes at the facility must be identified. Authority to discharge waste is granted once the operation is fully compliant with the regulation.

For additional information see Fuel Tank Information.

Note: air emissions from bulk plants are governed under the Gasoline Vapour Control Regulation

Forms

Fees

  • No registration application fee
  • No application fee for updating registration information
  • No annual fee

Guidance

A person that operates or plans to operate a facility that dismantles more than 5 wet vehicles in a calendar year must have an environmental management plan or be a member of an association that has an environment plan, and register under section 3 of the Vehicle Dismantling and Recycling Industry Environmental Planning Regulation.

Registration takes effect on the date a complete registration is received by a Director. Registration information must be updated within 30 days after a change in information, or ceasing to operate the facility, or dismantling more than 5 wet vehicles in a calendar year (S. 3(3)).

For additional resources on this sector see Vehicles Recycling.

Forms

Fees

  • No registration application fee
  • No application fee for updating registration information
  • No annual fee

 


Routine Application Forms & Guidance

 

New Permit, Approval or Operational Certificate: Forms, Templates, Fees & IRTs

Forms

Templates

Environmental Protection Notice, Site Plans and Location Maps must be completed by applicant applying for a new permit.

Fees

  • Application fees for permits, operational certificates, and approvals are subject to the Environmental Management Act Permit Fee Regulation
  • New Permit: $200 application fee
  • New Approval: A one-time fee, based upon a $100 base fee and a variable discharge fee will be issued as an invoice following the granting of the approval
  • New Operational Certificate: no application fee
  • Annual Fees; Permit and Operational Certificates only: $100 base fee and a discharge fee based upon authorized discharge amounts. Annual fees will be invoiced

Information Requirement Tables (IRT)

An IRT is a guidance document that lists the information that may be required in the Technical Assessment Report for the final application package. It is used during a preliminary application meeting to discuss information that will be required. Instructions are included on the forms.

Note: Often an applicant may be required to bring a completed draft to a preliminary application meeting.

There are IRTs for the following types of discharges/activities:

 

Amendment to Permit, Approval or Operational Certificate: Forms, Templates, Fees & IRTs

Forms

Templates

Environmental Protection Notice, Site Plans and Location Maps must be completed by applicants applying for new permits or for an amendment to a permit.

Fees

  • Application fees for permits and approvals are subject to the Environmental Management Act Permit Fees Regulation.
  • Permit Amendment: $200 application fee
  • Approval Amendment: No application fee, however additional variable discharge fees may be required
  • Operational Certificate Amendment: $200 application fee

Information Requirement Tables (IRT)

An IRT is a guidance document that lists the information that may be required in the Technical Assessment Report for the final application package. It is used during a preliminary application meeting to discuss information that will be required. Instructions are included on the forms.

Note: Often an applicant may be required to bring a completed draft to a preliminary application meeting.

There are IRTs for the following types of discharges/activities:

Details relating to public, agency and First Nation consultation and engagement will be discussed during the Preliminary Application Phase. All applicants applying for a new permit, a significant amendment to an existing permit, operational certificate, or a new approval should be prepared to provide a consultation report. The following document recommends consultation activities for the applicant to take prior to submitting a final application:

During the pre-application meeting, ministry staff will identify which agencies to consult. Below is an example of an agency referral cover letter the applicant will need to provide as part of the application process:

Technical assessments are often required for a final application package. To speed up the process applicants are encouraged to submit a draft Information Requirement Table (IRT) with a draft Terms of Reference for the technical assessment along with the preliminary application form. The draft Terms of Reference and the requirements for a technical assessment will be discussed during the Preliminary Application Phase. 

The following guidance provides expectations associated with the completion of a technical assessment.

More Info on Technical Assessments

Detailed technical information must be provided about the source of the waste, the discharge quality and quantity, along with details about the potential environmental impacts (impact assessment). A qualified professional may be required to prepare this report. A qualified professional is:

  • Registered in BC with an appropriate professional association responsible for taking disciplinary action for failure to adhere to its code of ethics, and
  • Reasonably relied upon to provide expert advice related to an application because of their education, experience, accreditation and knowledge

The technical assessment should include details about:

  • the pollution prevention alternatives assessed
  • the source, volumes and characteristics of the waste
  • how the treatment selected compares to Best Available Control Technology, and
  • the quality of the waste after treatment.

Information about the receiving environment prior to the discharge should be provided, as well as predicted changes to the receiving environment within and beyond the initial dilution zone. Any objectives or other criteria applicable to the receiving environment should be considered, as well as the known and potential uses of the receiving environment.

Ministry staff will clarify the technical assessment requirements during the pre-application meeting.

Guidance

The Hazardous Waste Regulation (HWR) sets out requirements for the handling, treatment, recycling, storage, transportation and disposal of a specific, defined type of waste called “Hazardous Waste” (per Section 1(1) of the HWR). This regulation [HWR Parts 2, 3 and 4] also includes siting and operational and performance standards for the following:

  • Storage facilities,
  • Treatment facilities
  • Incinerators and thermal facilities
  • Mobile facilities
  • Secure landfills
  • Disposal in a secure building
  • Waste piles
  • Surface impoundments
  • Land treatment facilities

Facility Registration is required for the following:

  • Hazardous waste generators [HWR S 43(1)]
  • Management facilities [S. 43(2)]
  • Return collection facilities [S. 42.3] require facility registration

Additional permission and notification is required under various circumstances, such as a transport license, hazardous waste generators, or manifesting. For more details and guidance see the B.C.’s hazardous waste management program site.

Guidance documents:

Forms

Fees

  • No registration application fee
  • No application fee for updating registration information
  • No annual fee

Guidance

The Municipal Wastewater Regulation (MWR) authorizes sewage (or wastewater) from treatment facilities. It includes:

  • discharges to ground (>22.7m3/d)
  • discharges to water and reclaimed water uses

Smaller discharges to ground (<22.7m3/d), such as sewerage systems which serve a single family residence, are authorized under the Public Health Act.

There are three regulatory instruments to authorize municipal wastewater (sewage) discharges:

  1. Site specific permits for facilities existing prior to 1999 who have not transitioned to a registration
  2. Registrations under the MWR
  3. Minister approved liquid waste management plans (which include operational certificates)

See the Sewage Website for detailed information and guidance information on the Municipal Wastewater Regulation and requirements.

Forms

Fees

  • New Registration: $200 registration application fee
  • Registration Amendment (including administrative changes): $200 amendment application fee
  • Annual Fees: $100 base fee and a discharge fee based upon authorized discharge amounts will be invoiced 

Guidance

The Organic Matter Recycling Regulation (OMRR) regulates the production and use of biosolids and compost. It also regulates the construction and operation of composting facilities.

Compost Operations

Compost facilities that process food waste or biosolids, and have the design production capacity of 5,000 tonnes or greater (dry weight) of finished compost per year require a permit, and must meet the requirements in OMRR. For facilities that meet the above criteria, there are exemptions for those that hold approvals or operational certificates under approved solid waste management plans (SWMP).

For compost facilities that process food waste or biosolids, and possess a design production capacity of less than 5,000 tonnes (dry weight) of finished compost per year, written notice is required 90 days prior to operating a composting facility (s. 25 of the OMRR).

For compost facilities that process any other feedstocks listed in Schedule 12 of the OMRR, regardless of design production capacity, written notice is required 90 days prior to operating a composting facility (s. 25 of the OMRR).

Land Applications of Managed Organic Matter

Notification is required 30 days prior to land application of managed organic matter by completing Schedule 13 of the regulation ( s. 22 of the OMRR). A statutory decision maker may within 30 days after receipt of this information require additional information on a facility or a land application plan. As well, a medical health officer may require particular conditions.

The Organic Matter Recycling Regulation & Guidelines page and Composting Facilities Permit Application Process page provides detailed guidance and information. More tools and general information are also available on the Organics page.

Forms

Fees

  • New Notification of Compost Facility: Compost facilities that process feedstocks other than food waste or biosolids (any capacity) and compost facilities that process food waste or biosolids and have a design production capacity of less than 5,000 tonnes (dry weight) of finished compost per year:
    • No notification application fee
    • No application fee for updating notification information
    • No annual fee
  • New Notification of Land Application of Managed Organic Matter
    • No notification application fee
    • No application fee for updating notification information
  • Permit: Compost facilities that process food waste or biosolids and have a design production capacity of 5,000 tonnes or greater (dry weight) of finished compost per year:
    • New Permit: $200 application fee
    • Permit Amendment: $200 application fee
 

Oil and Gas Waste Regulation Registration*

*Through specified enactment, the B.C Oil & Gas Commission administers the Oil & Gas Waste Regulation (OGWR) for provincial oil and gas regulated activities. The Ministry of Environment regulates National Energy Board regulated facilities. Please see the BC Oil and Gas Commission for further details and additional guidance.

Guidance

The Oil and Gas Waste Regulation governs discharges from the oil and gas sector. The regulation applies to small to medium discharges from the oil and gas industry's drilling and production activities. The regulation authorizes small discharges through section 4, and outlines registration requirements for facilities defined in section 6. Permits and approvals are required for larger facilities and/or discharges defined within section 2. 

Well test flares ≥ 5 mole percent H2S must be registered under Section 6 (1)(d) of the OGWR. The permit holder must submit dispersion modelling and details of the well test to the Commission in accordance with Section 8 of the regulation, at least 15 days prior to commencement of the well test flare or incineration.

Forms

Facilities requiring registration under section 6 shall ensure that a Facility Schedule 3 form is submitted directly to the B.C Oil and Gas Commission through the Commission’s Application Management System or through direct communication with the Commission’s Environmental Management Group.

Fees

Facility Registration:

  • No registration application fee
  • No registration application fee for amending registration information
  • An annual discharge fee will be invoiced as per the Permit Fees Regulation

Well Test Flares ≥ 5 mole percent H2S:

  • No registration application fee
  • No registration application fee for amending registration information
  • A one-time discharge fee will be invoiced as per the Permit Fees Regulation

Guidance

Registration requirements are specified for all codes of practice under the Environmental Management Act. The Waste Discharge Regulation (WDR) defines what industries, trades, businesses, activities and operations require authorizations to discharge to the air, water and land in BC. This regulation also identifies specific exemptions for some activities where authorization is not needed to discharge to the environment.

In addition, a substitution process is identified which allows a different requirement to take the place of the specified requirement in a code of practice. These circumstances are dealt with on a case by case situation and are subject to fees and due process.

A Waste Discharge Implementation Guide (PDF) provides guidance and assistance with discharging waste under the Waste Discharge Regulation. The guide is dated 2007 and may not include recent changes to the WDR; please refer to the Waste Discharge Regulation directly if there are questions.

Fees

  • $150 hourly fee if the applicant requests a substitution of requirements under the code, which covers the time a public service employee is engaged in considering or processing that application

Guidance

The Wood Residue Burner and Incinerator Regulation restricts the use of beehive burners and burner facilities in B.C. Authorization for the use of beehive burners expires December 31, 2016.

In addition to compliance with the regulation, all beehive burners must hold a valid permit. No additional registration is required under this regulation. Additional authorization is necessary and is extra-ordinary if there is no alternative means of disposing of wood residue because of an emergency, labour dispute, or work stoppage with the approval of a Director or Minister.

For additional information please see Beehive Burners.

 


Standards 

Individual regulations and codes of practice may contain requirements relevant to a specific industry, trade, business, activity or operation. These standards are the minimum requirements to operate in the Province of British Columbia. Owners and operators are encouraged make the best use of resources, employ best management practices, and use best achievable technology in the design of all facilities so that discharges to the environment are minimized.

Contravention of a regulation or a code of practice is a violation under the Act and may result in the issuance of an administrative penalty or in prosecution of an offence.

  1. All application information should be submitted on the respective applicable form, and must include all applicable information as attachments (if applicable).
  2. Only the registrant or an authorized agent of the registrant may change information regarding a registration.
  3. Please note application fees must be paid in full prior to processing.
  4. Registration and notification requirements may vary between regulations and codes of practice.
  5. Where ongoing reporting is required, additional information is provided Data and Report Submission page. The asphalt sector submits information separately through the pars@gov.bc.ca mailbox.
  6. Any specific regulation may not cover all waste streams at the site. If the regulation does not cover all waste streams at the site, additional authorizations may be required under the Environmental Management Act (referred to as the Act).
  7. Additional requirements may be contained under other acts and regulations. It is the discharger’s responsibility to determine any additional requirements that need to be met under other Acts or regulations.
  8. The acknowledgement of an accepted registration is not a representation that the works are adequately designed or will satisfy the regulation requirements. It is the responsibility of the registered party to ensure that the facility is adequately designed, constructed and operated to ensure compliance.
  9. Registration under a regulation does not authorize entry upon, crossing over, or use for any purpose of private or Crown lands or works, unless and except as authorized by the owner of such lands or works. The responsibility for obtaining such authority rests with the discharger. It is also the responsibility of the discharger to ensure that all activities conducted under the regulation are carried out with regard to the rights of third parties, and to comply with other applicable legislation that may be in force. The discharger must also obtain any necessary approvals from other agencies.
  10. Facilities and discharges may be inspected under the authority of the Act to ensure compliance with the regulation and other requirements of the Act.