Waste Authorization Annual Status Form
About Annual Status Forms
An annual status form (ASF) is used to report your compliance status for ALL of your authorization requirements under the Environmental Management Act (EMA). In the case of any non-compliance, the ASF provides a summary of actions taken to remedy non-compliance. It will accompany your annual report as an appendix.
Who must submit an ASF?
Authorization holders are required to submit an ASF as an appendix to the annual report every year if:
- annual discharge fees in excess of $20,000, or
- are required to post security and/or mine reclamation bonds in excess of $100,000, and
- you are required to submit an annual report*
*If you are not required to submit an annual report, you won't need to submit an ASF.
Do not add up the annual fees/security/reclamation bonds for multiple authorizations at one facility. Each of your authorizations should be assessed against the threshold (see above) independently.
Some larger municipal authorizations related to liquid and solid waste management plans may also be required to submit an ASF.
Who can complete the ASF?
Any party designated by the authorization holder can complete the ASF form and sign it. This includes the environmental manager, technician, corporate officer, or consultant engineer.
What Information is Required?
You will need a copy of your authorization and information to support the determination of compliance. Use the annual status form template and instructions. If amendments have been made to your authorization, you must add any new conditions and/or remove any old conditions from the ASF. See 'Changes to your Authorization' below for more information about amendments.
All conditions which have an associated requirement or limit should be included in the annual status form. Condition headings should not be included. Please see the annual status form examples (above) for guidance.
Provide enough information so a reasonable person could make sense of the compliance status and follow up actions (if any) for the clause in question. Use your judgement. In most cases a simple reference (i.e. page number) to the detailed information in the main body of the report would be sufficient.
You may receive feedback on the level of detail from staff in the future. A good strategy that we encourage would be to complete a draft of the form and then ask staff for some feedback on your level of detail.
If you had a non-compliance, please indicate in the "ACTION TAKEN" column what actions were taken to remedy the situation. If you were in compliance, you may provide details of your operations or any other actions that lead to your success.
If you do not know if compliance has been met, record “No” in the “COMPLIANCE STATUS” and in the “ACTION TAKEN” field you can explain why the information is unknown and what you will do to obtain the information.
It is the authorization holder’s responsibility to accurately report compliance status for each listed condition. If the reported compliance is incorrect due to an administrative error, lack of data, incorrect data or other mistake, staff will work with the authorization holder to correct the mistake.
Intentionally misleading the ministry with regards to compliance is a violation of the Environmental Management Act.
While completing the ASF, if the authorization no longer reflects your current operations or processes, it is your responsibility to apply for an amendment (in the case of a permit) or submit updated information (in the case of a registration).
Information about applying for a permit amendment and instructions for submitting updated information for registrations under a regulation is available on the Make Changes to an Authorization page.
The annual status form will be used by the Province as a source of information during the normal course of inspections. It may be used together with other information to support normal compliance and enforcement activities in accordance with ministry policy.
Other Authorization Reports
The annual status form provides a comprehensive snapshot of compliance status for your authorization. It will act as a reference document for staff.
Detailed noncompliance information presented in the annual report should supplement the summary information provided in the annual status form.