BC Rural Dividend Program Reporting Requirements

The following information is intended to assist organizations in fulfilling the reporting requirements for Rural Dividend projects.  

The most current forms are posted to the website and recipients should use this version when completing interim and final progress report forms. Any previous versions of the forms which you may have received in previous reporting periods or from grant agreements should not be used.

Project Development

Single Applicant, Partnerships and Special Circumstances

Project Development

Interim Reports

  • There are no interim reporting requirements for projects funded under the Project Development funding stream.

Final Reports

  • As part of the terms of your grant agreement, you are required to submit a final Progress Report by the end of the project term.
  • All final progress reports are to be submitted with a general ledger specific to the project to show funds have been expended on eligible costs.
  • The final project deliverable (feasibility study, business plan, etc.) must be submitted with the final progress report.

Single Applicant, Partnerships and Special Circumstances

Interim Reports

  • As part of the terms of your grant agreement, you are required to submit Interim Progress Reports on the project every May 31st and November 30th each year of the project duration.
  • All interim progress reports are to be submitted with a general ledger specific to the project or a bank statement to show that funds have not been expended.

Final Reports

  • As part of the terms of your grant agreement, you are required to submit a final Progress Report by the end of the project term.
  • All final progress reports are to be submitted with a general ledger specific to the project to show funds have been expended on eligible costs.
  • To support the final progress report, submit any materials or documents related to the completed project, if applicable. This may include maps, photographs, plans, reports and brochures.

Completing Interim and Final Progress Reports:

  • Note that the forms are in a fillable PDF format and do not have expandable text boxes (only a scroll feature). It is highly encouraged that the form is completed in its fillable PDF format.
  • Information the program is looking for:
    • Realistic estimations and details of project progress and how the project is meeting deliverables identified in the agreement.   
    • Any unexpected or unusual instances that have occurred, which may impact project completion or meeting the identified deliverables.
    • Variances in the budget with rationales and how the variance in cost is recovered or allocated elsewhere.
  • Sign and date reports (e-signature is acceptable).
  • Any questions in the forms that are not applicable to the project should be indicated with a “N/A”.
  • Contact the program office at ruraldividend@gov.bc.ca if you have any questions when completing the forms.

Submitting Interim and Final Progress Reports:

  • All interim and final progress reports are to be submitted by email to the Rural Dividend program office at ruraldividend@gov.bc.ca.
  • When printed and scanned, answers longer than the text box size provided will be cut off and incomplete. Therefore, we ask that you complete and submit the form in its fillable PDF format.
  • If you are unable to use e-signatures, please only print out the signature page and scan and submit the signed page to the Program Office as a separate document in addition to the completed Progress Report.

If you are seeking an extension or change of scope for your project, please submit a request by completing the following form and emailing it to the Rural Dividend program office at ruraldividend@gov.bc.ca:

* Please note that interim progress reports must be submitted even if a project extension or scope change request has been submitted to the program office.