Frequently Asked Questions

The Frequently Asked Questions page is intended to aid prospective applicants in the preparation of their application. 

 

Eligibility

  1. What is the definition of an eligible community?
  • A community with a population of 25,000 or less, located outside the geographic boundaries of Metro Vancouver and the Capital Regional District, or, unincorporated areas with a population of 25,000 people or less are eligible communities.
  • For the fifth intake population size will be determined using Statistics Canada 2016 Census Data.
  1. How do I know if my organization is eligible to apply?
  • Local governments, First Nations, and not-for-profit organizations that meet the criteria in Section 4 of the Program Guide can apply.
  1. Do review engagement/audited financial statements need to be submitted in a particular form?
  • Review engagement and audited financial statements for the most recent completed fiscal year must be submitted in final form.
  • Statements must be signed by both the CPA and a representative of the applicant organization.
  • There should be no missing pages in the financial statements submitted. Incomplete financial statements may result in the ineligibility of the project.
  1. Our organization does not have the correct mandatory supporting documents for our requested funding amount – can we submit the correct documents from our subsidiary or affiliate organization?
  • No, all mandatory supporting documents submitted (financial statements, resolution and if required, incorporation documents) must be for the same applicant entity/organization.
  • Applications will be deemed ineligible if the mandatory supporting documentation does not match the applicant entity/organization.
  1. If we were successful in one round of funding can we apply again to fund our phase 2?​
  • Yes. However, a successful application in one round does not guarantee funding in subsequent rounds.
  • All applications will be assessed based on merit and ranked alongside other applications from the same intake period.
  • A phase 2 project will only be considered if phase 1 of the project is in good standing with the program.

Timing

  1. When can we apply?
  • The fifth intake for the Rural Dividend will run from June 1, 2018 to Midnight PDT July 31, 2018.
  • The deadline is the same for all funding streams (Project Development, Single Applicant and Partnerships).
  1. How and when will I learn if my application has been approved?
  • All applicants will be advised of funding decisions once the review and assessment process ends.
  • Decisions on applications are expected within four months after the application intake deadline.

Funding

  1. What is considered an in-kind contribution?
  • In-kind contributions include goods and services such as staff time, use of space or equipment. These types of contributions should be valued at fair market value.
  • The applicant contribution to the project (at least 20% for single applicants and 40% for partnerships) can include up to 10% of in-kind contributions.
  1. Can we accept funding from other government sources?
  • Applicants are encouraged to seek additional project funding from other government sources, including other levels of government – municipal, regional, First Nation or federal.
  • However, the applicant’s financial contribution cannot include funding from another federal or provincial government program except for the Community Works Fund.
  1. Is there a specific timeline for proposed projects? 
  • Yes, projects must be completed within two years from the project start date.
  1. Can we apply for multi-year projects?
  • If your project is projected to be longer than two years, it is suggested that you break the project into phases.
  • Applicants can apply for funding for multiple phases of a project; however, approval in one phase does not guarantee funding for a subsequent phase.

Eligible Costs 

  1. Can we use the BC Rural Dividend Program funds for an infrastructure project?
  • Eligible projects can include infrastructure-related costs up to 25% of the total project cost. Applications that have more than 25% of the total project cost in infrastructure costs are ineligible.  
  • Traditional municipal infrastructure projects (i.e. water, sewer, sidewalks) are not eligible.
  1. How will I know what kinds of costs are eligible?
  • Section 12 of the Program Guide provides examples of eligible project costs.
  • Costs must be reasonable and essential for delivery of the project.
  1. Can we apply for funding to cover some costs that we have already incurred?
  • No, costs that were incurred before an application is submitted are not eligible.
  • An applicant may begin to incur costs once an application has been submitted; however, there is no guarantee that the project will be successful in funding.
  1. Our proposal involves a project that will continue operating after the program funding ends. Can we include any future operational costs?
  • No, the application requires that you indicate who will be responsible for any ongoing costs.​

Filling out the Rural Dividend Budget Form

  1. Do I have to include a budget?
  • Yes, a budget is a mandatory supporting document; the Rural Dividend Budget form can be found on the program website.
  • Failure to include a completed Rural Dividend Budget form will result in ineligibility for funding.
  1. I keep getting a “missing field” notification on my budget, what’s missing?
  • Once you enter either a description, amount, or select a line from a drop-down box, you must fill in all other fields on the same line to remove the “missing field” notification.
  1. Why is my funding request to the Rural Dividend automatically showing up in Section 3 of the budget form?
  • The Rural Dividend budget form auto-calculates your funding request and in-kind contribution based on your selection from the drop-down list in the box next to each cost under the “Funding” column.
  • There are three options to select from this list:
    • Rural Dividend – select for each cost Rural Dividend funding will be allocated towards. By selecting “Rural Dividend”, the cost will also be added to your funding request.
    • In-kind – select for each cost you or your partner(s) will be providing as an in-kind contribution. By selecting this option, the cost will be added to the total in-kind contribution.
    • Other – select for each cost that you will not be allocating Rural Dividend funding towards and that is not an in-kind contribution. 
  • Each cost you enter in the Rural Dividend budget form must have a selection in the “Funding” column.
  1. Why can’t I add more lines to the cost or funding sections on the budget sheet?
  • Program criteria requires that budgets be submitted on one standardized form. Project costs should be clear and concise. If you require more lines or funding please attach an extra breakdown description with the application budget sheet.
  1. I have a cost that doesn’t fit in any of the provided project category costs, where should it go?
  • Costs that don’t fit into the pre-designated categories should go into the “Other” category and should be well described, so the program office can determine their eligibility.
  1. I have a cost that’s partially in-kind, how should I list it?
  • If you have a cost that is partially an in-kind contribution, identify the cost on two separate lines, list one with in-kind as the funding source and the other as either Rural Dividend funding, or “Other.”

Filling out the application form

  1. Where can we get an application form?
  1. What should we do if we need help with our application?
  • You can send a question to the BC Rural Dividend Program at ruraldividend@gov.bc.ca or contact the program office by phone at 250-356-7950.
  1. What should we do if we have a technical problem with the online form?
  • The “Need help?” button on the application site will give you information on how to deal with technical problems, or you can email: grants@benevity.com.
  1. Why can’t I print each page of my application form as I complete it?
  • The online application form does not print each page; but the “Review” tab of the application form provides applicants the opportunity to print their full application BEFORE submission.
  • If you are concerned about losing work you have completed, you may want to save your responses in a separate document.
  1. I want to look at the last page of the application but the website won’t let me go to that page until I complete all the questions on every page before it. Why is this happening?
  • The online application form is dynamic, meaning that as you answer questions on one page, later pages may have different questions.
  1. I want to prepare my application before logging into the online application form, how can I do this?
  • A full list of the questions in the application form for project development applications and single applicant/partnership applications is available for download on the program website.
  • You can prepare your questions in a Word document prior to starting the online application form; however, it’s not recommended to cut and paste from documents containing line breaks, bullets and numbering, or other formatting.
  1. I’ve forgotten my username and/or password to the online application form, what can I do?
  • The application form does not create user profiles and instead generates a unique username and password for each application started. As such, if you forget your username or password you will need to start a new application.
  • Don't forget to print or record your specific user ID and password when you start a new application, and before you exit the form.
  • As an additional safety measure, you may want to record your responses in a separate document for future reference.
  1. I want to see my application, but I’ve already submitted it, what do I do?
  • Once submitted, you will no longer be able to view or otherwise have access to your application. We recommend that you print a copy for your records before submitting the application.
  • If you forgot to print a copy of your application, you can contact the Rural Dividend Program office by email, ruraldividend@gov.bc.ca, or by phone, 250-356-7950.
  1. I forgot to add an attachment to my application and I have already submitted my application. Can the information still be added to my application?
  • If you forget to attach documents to your online application form or if the attachment is too large for the application form, you can email the attachment or a link to the document (if it is hosted on another website) to the program office (ruraldividend@gov.bc.ca).
  • Make sure to include the reference number cited in the submission confirmation email in the email subject line, along with your organization name and project title.
  • Attachments submitted after the closing date of the intake may not be considered valid and may not be reviewed.
  1. Can we submit more than one application?
  • An eligible applicant can submit only one project development application and one project application (single applicant or partnership) during each intake.
  • However, an eligible applicant is not limited to the amount of times they can partner on applications.
  1. Can we submit applications in multiple intakes?
  • Yes, applicants who have applied for funding during previous intakes are not restricted from applying during current or future intake periods.

Evaluation

  1. How are decisions made on applications?
  • Eligible applications will be carefully reviewed by staff, using a fair and objective evaluation process. A committee of senior government officials from a number of ministries will also review eligible applications and make recommendations to the Minister of Forests, Lands, Natural Resource Operations and Rural Development.
  • The Minister will make funding decisions.
  1. Is there an appeal process if an application is not successful?
  • ​No, all decisions are final. However, you can resubmit your proposal in a future intake period.
  1. If our application is not successful, will we be told why?
  • If your application is determined to be ineligible, you will be advised.
  • For those applications that go through the review and assessment process and are unsuccessful, information regarding your application will be provided.
  1. If our application is not successful, can we resubmit it in the future?
  • Yes, applicants who have applied for funding during previous intakes can apply during current or future intake periods.
  • However, program guidelines and criteria may differ from intake to intake so please review the current program guide carefully to ensure that your project is still eligible and aligns with the program’s objectives.