Vendor Information: Writing Submissions
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You have found a competitive solicitation and decided to respond to it. You know how the process works, have asked questions as needed, and are now ready to start writing your submission. Where should you start?
What to include in submissions to competitive solicitations depends, in part, on the type of solicitation format that is being used. Considerable differences can be found between solicitations (even those that begin with the same template), and therefore you need to fully understand what each solicitation document requires. What you will include in your submission depends greatly on your understanding of what is being requested and how the award will be made.
Some solicitations may include guidelines for writing your proposal, or a preferred format for organizing its content. Following these guidelines may assist evaluators to find the information they’re looking for when evaluating your proposal. Some solicitations may have mandatory requirements related to writing proposals, such as a mandatory table to complete; be sure to follow these instructions exactly.
Refer to Price-Based Solicitations for information on those competitions that are awarded to the lowest priced bid that meets all mandatory requirements and minimum scores.
Refer to Weighted Requirements for more information on what to consider when writing your response to a scored solicitation.
Almost all competitive solicitations – whether they are price-based or scored – will include mandatory requirements. Information on their importance and how they impact who will be successful can be found under Mandatory Requirements.
Sometimes a vendor will decide that the best way to meet the requirements of a solicitation is to include one or more sub-contractors, or to be a subcontractor to another vendor. Subcontracting has information on proposing sub-contractors in the solicitation process.
Solicitations and/or their resulting contracts can involve personal information. If this applies, what should you consider when developing your submission? Personal Information will tell you about your obligations if personal information is requested for submissions or will be part of the resulting contract.
You might be more familiar with the terms trademark, patent and copyright, which are a few of the different forms of intellectual property rights. Many government contracts include provisions where the Province owns the intellectual property created through the contract. Find out what this might mean to you as the contractor at Intellectual Property.
Contract Formats in Solicitations
Most solicitations will include information on the format of contract that will apply between the Province and the successful vendor. Contract Formats in Solicitations explains what you need to know about these terms and conditions before responding to a solicitation.
More information on writing submissions, particularly for Requests for Proposals, can be found in Responding to Government RFPs: A Proponent Guide to the Revised Request for Proposals (RFP) Corporate Template for the Government of British Columbia.