Submitting Documents

Once you have submitted your application using Your Account, you will need to have your supporting documents sent to the Ministry of Education. 

Ask for the documents to be sent directly to the Ministry of Education. For example, post-secondary institutions will send your official transcripts and individuals will complete and send the Confidential Character Reference Form. Follow-up to make sure documents are sent.


If you cannot submit required documents

You will need to let the Ministry of Education know why you are unable to get the documents (or alternate versions). For example:

  • An institution no longer exists or has lost records due to a disaster or crisis
  • An institution refuses to provide documents
  • You fear that you will be discriminated against or persecuted if you contact an institution to request a document

The Director of Certification will review your application and decide if a certificate can be issued based on the documents that have been submitted already or if additional testing/assessment is required.

Be sure all documents are clear and include your full name.

Documents must be in English, French or the official language of an institution. For example, an academic transcript from a Russian university must be in English, French or Russian.

Make sure your name is in alphabetized form so that your documents can be matched to your file. Documents need to be translated by one of the following approved services and returned to the Ministry of Education.

A statement from the translator is required – it should include:

  • That the translation is accurate and authentic
  • That the translator is an accepted translation service
  • The translator's full name (uppercase letters), identification number (or seal), address, phone number, and signature

Some documents must be notarized. A photocopied document can be notarized as a true copy by a notary public or lawyer.

Submit the Voluntary Consent Form (PDF), if you want someone else to be able to discuss your application with the Ministry of Education.

Required Documents

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission, First Nations Language Teaching Certificate

Everyone who applies for a teaching certificate or letter of permission (LOP) must authorize a criminal record check. A signed Consent to a Criminal Record Check Form is required to complete your file. You can download a personalized copy of the form in Your Account.

Once you become certified, you will need to undergo a criminal record check every five years.

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission

Original transcripts are required for all of your post-secondary studies from all institutions you attended, including:

  • All course work for degree(s), including courses transferred from any exchange programs
  • All transferred courses, including advanced placement and international baccalaureate programs
  • Courses that were required for admission to your teacher education program
  • Collège d'enseignement général et professionnel (CEGEP)
  • All trades training institutions you have attended (BCIT, VCC, TRU)

Transcripts should list the following information for each course you took: enrolment dates, grades and number of credits or number of lecture hours completed. If this information is not included, you may need to ask the institution for a course outline or syllabus that includes lecture hours and courses completed.

Request that your transcripts get sent directly to the Ministry of Education. Transcripts are not accepted by fax or email, or from an applicant (even if they in sealed envelopes or notarized).


Graduating from a B.C. teacher education program


Your university will send a letter to the Ministry of Education to recommend you for a teaching certificate – sometimes they include your transcript. You don't have to wait for this – you can send your documents as soon as you have received your qualification.

If all of your required documents have been received, your application will be evaluated within one to three weeks after your transcript and recommendation are received.

Practicum report: Send copies of your most recent, signed practicum report from both the faculty and school advisors if available. You can email this report to trb.certification@gov.bc.ca.


Post-secondary education outside of Canada


Some post-secondary institutions outside of Canada do not indicate that a degree or qualification was awarded on their transcripts. If this is the case, send a photocopy of your degree or diploma, or ask the institution to send a letter that says what qualification you were awarded.

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

You need to take a language proficiency test if you completed any of your post-secondary education in a country where English or French is not the only official language.

Request that the testing centre send your language proficiency test results to the Ministry of Education as soon as possible. You can use results from previous tests taken within the last two years. 


English

  • TOEFL iBT: a score of 98 with a minimum of 23 on reading, 23 on listening, 27 on speaking and 25 on writing
  • IELTS Academic: overall band score of 6.5 with no band below 6 and with a minimum of 7 on the speaking and writing bands

French

  • For those employed by the Conseil scolaire francophone, a letter indicating acceptable proficiency in the French language
  • A minimum score of C1 on the Diplôme approfondi de langue française (DALF) to teach secondary Immersion
  • A minimum score of B1 on the Diplôme d'études en langue française (DELF) to teach Core French secondary or Elementary immersion

If you are applying for an independent school teaching certificate



System Restricted and Subject Restricted Independent School Teaching Certificates

  • TOEFL iBT: a score of 98 with a minimum of 23 on reading, 23 on listening, 27 on speaking and 25 on writing
  • IELTS Academic: overall band score of 6.5 with no band below 6 and with a minimum of 7 on the speaking and writing bands

School and Subject Restricted Independent School Teaching Certificate

  • TOEFL iBT: a total score of 85 with a minimum of 20 on reading, 20 on listening, 25 on speaking and 20 on writing
  • IELTS Academic: overall band and speaking score of 6 with no band below 5

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission, First Nations Language Teaching Certificate

Your application must include two character references from people who have known you for at least two years. They do not need to have observed you in any teaching capacity.

Forms cannot be completed by people who are too closely related to you – for example, relatives, partners or spouses. Letters of recommendation are not accepted as substitutes for a character reference.

Use the following form to complete your character references:

You need to complete page one of the form and email it to trb.certification@gov.bc.ca.

Ask your two references (referees) to complete page two of the form and email it to trb.certification@gov.bc.ca.

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission, First Nations Language Teaching Certificate

Proof of legal identification is required for all names that appear on the documents you submit. If you receive a certificate, it will only include your legal name.

Submit a photocopy of your birth certificate or Indian status certificate.

If you were born outside of Canada and you do not have a birth certificate, you need to prepare a statutory declaration with a notary public or lawyer. It needs to state your birth date, your full name at birth, your birthplace, and the fact that you do not have a birth certificate. Attach a notarized copy of your passport, permanent residents card, or a Canadian citizenship card to the statutory declaration.

You will also need to submit the following documents, if they apply to you:

  • Marriage certificate: If you changed your surname when you got married, include a photocopy of your marriage certificate
  • Divorce certificate: If you are divorced and cannot provide a marriage certificate as proof of a current or previous surname, send a photocopy of your divorce certificate
  • Change of name certificate: If you changed your name for reasons other than marriage or divorce, send a photocopy of an official change of name certificate, BC Service Card, permanent residents card, or Canadian citizenship card

Email your identification documents to trb.certification@gov.bc.ca.

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

A Statement of Professional Standing is a document that states you are a teacher in good standing and that your teaching certificate has never been revoked, cancelled or suspended for any disciplinary reasons. All Statements of Professional Standing must be sent directly to us. We must receive Statement(s)of Professional Standing from:

  • The education authority in the jurisdiction where you completed your initial teacher education program. This document is required whether or not you have taught in that same jurisdiction because it confirms that your education program qualified you to teach in the public school system.
  • The education authorities in all other jurisdictions where you have held or currently hold a teaching certificate. This is necessary even if you have never used your certificate to teach in that jurisdiction and even if the certificate has expired.
  • The education authorities in all jurisdictions where you have taught. This includes jurisdictions where you taught without registering with the government education authority. In this case, you need to ask the employing school(s) or school district(s) to write a letter on your behalf that states:
    • The basis upon which you were hired (i.e. your degree or your certification elsewhere)
    • That you maintained good standing throughout your employment
    • The dates of your employment and teaching load (full-time, part-time, teacher-on-call)

Required for: Certificate of Qualification

We require verification of your teaching experience for each year of the last 10 years. If you have not taught within the last 10 years, please provide verification of your teaching experience for the last 20 years.

You can provide us with verification of your experience in one of the following ways:

  • Download the Verification of Employment Form (PDF), complete the "information for certified teacher" section and ask your employer(s) to complete the rest of the form
  • Ask your employer(s) to send us a letter that clearly states the period(s) of your employment and the position(s) you held.
  • Provide us with letters that you already have. They need to confirm when you were employed and what you were teaching.

The verification must indicate whether you worked full-time, part-time, and/or as a teacher-on-call. If you have taught part-time and/or as a teacher-on-call, indicate the percentage of full-time or number of days you taught each year.  We can accept these documents by mail or email (trb.certification@gov.bc.ca).


Assessment Form


Ask the principal, vice-principal or supervisor from your most recent teaching experience to complete the Assessment Form (PDF) and send it to the Ministry of Education. Forms that are faxed or emailed must include the school stamp or seal on the last page. If you are unable to provide an Assessment Form, please send an explanation – you will be notified of an acceptable alternative.

If you only have student teaching experience, please send us a copy of all your final practicum reports from the faculty and school associates. If you have not taught in the last 10 years, please send us a copy of your last teaching report.

If you are unable to provide an Assessment Form, please send us a written explanation and we will tell you of an acceptable alternative.

Required for: Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

Only if you completed secondary school outside of North America, you need submit a photocopy of your graduation diploma or certificate. If it's not available, request a letter from your secondary school stating that you completed your studies.

O-level and A-level certificates meet this requirement.

Proof of employment: Send a copy of a signed letter on company letterhead that states:

  • The number of years you have been employed as a journeyperson/trades teacher
  • Whether you taught full-time or part-time (represented as a percentage of full-time hours or the number of days worked each year)
  • The type of job you had or duties performed (e.g. trades teacher, journeyperson)

Trades qualification:

  • Submit a notarized copy of your trades qualification – for example, a Red Seal, Certificate of Qualification, or Journeyman Certificate

OR

  • Ask the trades institution that awarded your qualification to send a letter that states what your trades qualification is and the date it was awarded it to you

Required for: Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

Teaching report: If you are currently teaching or have previously taught in a K-12 school, please ask your most recent employer to write a teaching report on your behalf. The report must include:

  • The name and address of your employer
  • The start and end dates of your employment
  • Comprehensive information about your overall competency as an educator – specifically in areas of planning, organization, lesson delivery, classroom management, assessment, interaction with parents, etc.

Distance teacher education program details: If you completed any part of a teacher education program by distance or online education, your institution will need to provide details about the studies you completed within your teacher education program:

  • The courses that you completed face-to-face
  • The courses that you completed by distance or online
  • The number of lecture hours you attended for each on-campus course
  • How many days of practicum you completed in a classroom

Ask your institution to send this information directly to the Ministry of Education.


Additional Items required for School and Subject Restricted (SSR) Applications

School Authority Form

Please ask the school authority that is endorsing your application for a School and Subject Restricted Certificate to complete an Independent School Teaching Certificate – School Authority Form (PDF). Your prospective employer should complete the form and submit it directly to the Ministry of Education.

Photocopies of post-secondary certificates earned in your area of expertise

Please send us photocopies of any post-secondary certificates you have earned in your area of expertise. These may include participation certificates or certificates that confirm completion of a course or program. If your area is Physical Education, you need to include evidence of a 16-hour First Aid training course.

Four letters of recommendation

We require four detailed letters of recommendation verifying your expertise in your subject area and suitability to teach children. These letters must be from the following individuals, affiliated with the school to which the certificate will be restricted:

  • Authority (chair or member of the board)
  • Principal of the school
  • A member of the immediate school community (exclusive of the authority and principal)
  • Member of the community at large

 

International Applicants

If you have completed training to become familiar with the Canadian education system:

  • Ask your institution to send a transcript to the Ministry of Education. If your training was at SFU or UBC, the university will automatically send a transcript
  • Email an updated Application for Teacher’s Certificate of Qualification to: trb.certification@gov.bc.ca
  • Submit two new character references: Confidential Character Reference for Authorization to Teach in British Columbia (PDF)
  • Send in final practicum reports from your school and faculty associates
  • Provide documents for any other outstanding requirements
  • Pay a $28 fee to cover the criminal record check

If you are applying to B.C. institutions to complete training to become familiar with the Canadian education system, you can request that the Ministry forward some documentation to those institutions (PDF)

If you completed any of your studies or training in another country, find out what specific documents you need for your application.

You must submit the required documents in addition to the country-specific documents.

Choose a country to see the required country-specific documents:

Additional teacher education program details: We require additional information about your teacher education program. The information must address the specific program you completed in the year you completed it. Please ask your institution to provide details about the program you completed:

  • The program duration 
  • The content of your program including course descriptions and syllabi if possible
  • Indication if your program leads to teacher certification in that jurisdiction

Ask your institution to send this information directly to the Ministry of Education.

Practicum details: We require additional information about your teacher education program practicum experience. Please ask your institution to provide:

  • The total number of days of unpaid practice teaching you completed
  • The name(s) and location(s) of the school(s) where this practice teaching was completed
  • Indication if your unpaid practice teaching was supervised by a member of the institutions’ faculty and on-site mentor teachers

Ask your institution to send this information directly to the Ministry of Education.

Distance teacher education program details: If you completed any part of a teacher education program by distance or online education, your institution will need to provide details about the studies you completed within your teacher education program:

  • The courses that you completed face-to-face
  • The courses that you completed by distance or online
  • The number of lecture hours you attended for each on-campus course

Ask your institution to send this information directly to the Ministry of Education.

 

First Nations Language Application: Language Authority Form

Fill in the first part of the First Nations Language Teacher’s Certificate – Language Authority Form (PDF) and then give it to your language authority to complete.

Letter of Permission Application Documents

Complete the top section of the Application for a Letter of Permission – Employer Form (PDF). Have your prospective employer complete the remainder of the form and submit it directly to the Ministry of Education.

Employers must make every effort to seek a certified teacher to fill the position. The employer must provide screenshots of all postings as evidence that there has been an extensive search for a qualified individual. These can be included with the Application for a Letter of Permission – Employer Form (PDF).

The position posting should be advertised for a minimum of two weeks internally and externally.

  • Internal advertising examples include the school bulletin or school authority website
  • External advertising examples include local newspapers or websites like Education Canada or Apply to Education

In cases where a certified teacher has applied for the position, the employer must provide to the Ministry of Education a comprehensive rationale for not assigning the teacher to the position.