Public Libraries Statement of Financial Information
All public libraries and library federations that receive provincial grants are required to submit an annual Statement of Financial Information (SOFI), as per the Financial Information Act (FIA), section 2. The SOFI, along with the Provincial Library Grant Report and Annual Survey, form the accountability framework for BC public libraries. This framework assists the Libraries Branch in ensuring provincial priorities are met, and it should help libraries in internal assessments of their programs and services and financial health.
The Ministry of Education's Libraries Branch is the main point of contract for your submission and ensures receipt and completeness of all library SOFI reports. If your report complies with FIA, the Financial Information Regulation (FIR), and the Directive (PDF), it is then reported to Ministry of Finance.
- We may contact you directly for clarification, corrections, or omissions.
- Non-compliance may result in delayed or discontinued payment of provincial library grants.
Submitting a SOFI
Deadline: May 15, 2018
- All documents must submit in seperate PDF files.
- Your submission must meet all Financial Information Act reporting requirements
- Email your completed package to LLB@gov.bc.ca with a subject line of “Library Name – SOFI – 2017”
- Contact Libraries Branch immediately if you are unable to make this deadline
Upon initial receipt of the your SOFI, you will receive an email acknowledgement.
SOFI Forms and Guidance
|00 – Instructions Sheet||DOCX|
|01 – Table of Contents (Required)||DOCX|
|02 – Financial Information Act Submission Checklist (Required)||DOCX|
|03 – Board Approval Form||DOCX|
|04 – Management Report||DOCX|
|05 – Financial Reports (provided by library)||N/A||N/A|
|06 – Schedule of Debt (NIL)||DOCX|
|07 – Schedule of Guarantee and Indemnity Agreements||DOCX|
|08 – Schedule of Remuneration and Expenses||DOCX|
|09 – Statement of Severance Agreements||DOCX|
|10 – Statement of Changes in Financial Position||DOCX|
|11 – Schedule of Payments for Provision of Goods and Services||DOCX|
|Sample Schedules - *Completed for Reference Only|
|SAMPLE – Schedule of Payments for Provision of Goods and Services||DOCX|
|SAMPLE – Schedule of Remuneration and Expenses||DOCX|