Tools & Resources for New Employees
During your first week on the job, you'll fill out a number of forms as part of your New Employee Checklist.
One of these forms will authorize your pay to be deposited into the financial institution of your choice. Other forms allow deductions for:
- Canada Pension Plan (mandatory deduction).
- Employment insurance (mandatory deduction).
- TD1 and TD1BC.
- Union dues (if you're an included staff member).
- Superannuation fund contributions (mandatory deduction).
- Other deductions, such as charitable donations and Canada Savings Bonds.
There will likely be other ministry-specific forms for you to complete (such as an identification card and access card to your work building).
Like every large company and organization today, the government of British Columbia must guard against viruses and other threats to its electronic information system. If the government provides you with a computer, you'll need to fill out an Appropriate Use of Government Information and Government Information Technology (IM/IT) Agreement (PDF, 106KB) to access files and to receive a government email account. This document requires the employee to confirm their understanding of the appropriate use of government information and communications technology.
To make the system as effective as possible for all employees, read the forms to better understand how to responsibly use government supplied technology.
Time & Leave
Time and Leave is a system that allows you to enter work, sick and vacation time online. Ask your supervisor how Time and Leave is used in your organization and become familiar with this important tool and your responsibilities in using it.
There may be times when you need to pay for incidental expenses that can be reimbursed through petty cash in your branch, or through the business expense approval process.
In all cases, your supervisor needs to give prior approval for your expenditures, unless you are given spending authority. The parameters of your spending authority will always be clearly spelled out in a letter or spending authority matrix form.
Employee Self Service
You can view your paycheque and leave as well as update personal information online in the PeopleSoft Employee Self-Service system.
If you're a supervisor, you can access the Manager Dashboard to see information about your direct reports, such as position number and employment status.
Records & Freedom of Information (FOI)
Records management aligns with freedom of information (FOI) legislation, which ensures public organizations are accountable to the public.
FOI legislation protects personal privacy, provides appropriate public access to information held by government, and prohibits the unauthorized collection, use, or disclosure of personal information by public entities, including the government.
ARCS & ORCS
ARCS and ORCS are acronyms for the government's records management systems.
ARCS stands for the Administrative Records Classification System. ARCS is the government-wide system that reflects function and subject in classifying all types of administrative records. It facilitates:
- Destruction or permanent retention of the government's administrative records
ORCS stands for Operational Records Classification System and is tailored to fit the specific operational records of a government unit.
Check with your supervisor or branch administrator to find out how records management and filing works in your branch.