Tools & Resources for New Employees

During your first week on the job, you will fill out a number of forms as part of your New Employee Checklist.

Forms

One of these will authorize your pay to be deposited into the financial institution of your choice. Other forms allow deductions for

  • Canada Pension Plan (mandatory deduction)
  • Employment insurance (mandatory deduction)
  • TD1 and TD1BC
  • Union dues (if you are an included staff member)
  • Superannuation fund contributions (mandatory deduction)
  • Other deductions such as charitable donations and Canada Savings Bonds

There will likely be other ministry-specific forms for you to complete (such as an identification card and access card to your work building).

Like every large company and organization today, the government of British Columbia must guard against viruses and other threats to its electronic information system.

If the government provides you a computer, you will need to fill out an Appropriate Use of Government Information and Government Information Technology (IM/IT) Agreement (PDF, 106KB) to access files you will need and to receive a government email account. This document requires the employee to confirm their understanding of the appropriate use of government information and communications technology.

To help make the system as effective as possible for you and all employees, read the forms to better understand how to responsibly use government-supplied technology.

Time & Leave

Time and Leave is a system that allows you to enter work, sick and vacation time online. Ask your supervisor how Time and Leave is used in your organization and spend some time becoming familiar with this important tool and your responsibilities in using it. 

Claiming Expenses

When authorized to travel on government business, you can claim your specific travel expenses using iExpenses, a web-based self-service application designed to streamline the travel claims process.

There may be times when you need to pay for incidental expenses that can be reimbursed through petty cash in your branch, or through the business expense approval process.

In all cases, your supervisor needs to give prior approval for your expenditures, unless you are given spending authority. The parameters of your spending authority will always be clearly spelled out in a letter or spending authority matrix form.

Employee Self Service

You can view your paycheque and leave as well as update personal information on-line in the PeopleSoft Employee Self Service system.

If you are a supervisor, you can access the Manager Dashboard to see information about your direct reports, such as position number and employment status.

Records & Freedom of Information (FOI)

Records management in the provincial government is done in keeping with freedom of information (FOI) legislation which is in place to ensure public organizations are accountable to the public.

FOI legislation protects personal privacy, provides appropriate public access to information held by government and prohibits the unauthorized collection, use or disclosure of personal information by public entities like the government.

ARCS/ORCS

ARCS and ORCS are acronyms for government's records management systems. 

ARCS stands for the Administrative Records Classification System. ARCS is the government-wide system that reflects function and subject in classifying all types of administrative records. It facilitates

  • Organization
  • Retrieval
  • Storage
  • Destruction or permanent retention of the government's administrative records

ORCS stands for Operational Records Classification System and is tailored to fit the specific operational records of a government unit.

Check with your supervisor or branch administrator to find out how records management and filing works in your branch.