Step 6 - Analyze and Award

Step 6 - Analyze and Award

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1. In the left-hand menu, click View RFx activity.
2. For Opportunities that do not require Submissions to be unsealed, click the Refresh button to confirm the Submissions Available Confirm with “Refresh” column is up to date.
3. Click the magnifying glass icon in the Submissions column for each supplier to download their Submission.

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4.    Click the Title hyperlink.

Note: If alternative submissions are allowed, select all Submission to download them.

Note: Never use the Status filter to review Submissions that were replaced by a new Submission or cancelled by a Supplier.

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Buyers should note that the zipped file generated when they click 'Download selected Submissions' will include a set of folders named after each Supplier. However, the files within each folder will not have the Supplier's name in the filename. Caution should be taken to separate the files or rename them to preserve the Supplier identification.

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5. Click the Submission(s) in the Supplier Documents section to download.

Alternatively, a Buyer may choose to show the Read Docs column, to review the Submissions.
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1. Click the cog icon and then toggle Read Docs to 'on'.
2. Select the magnifying glass icon.

 

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1. Navigate to the Analyze & Award tab.
    a. Using the Selected Amendment dropdown, ensure the most recent Amendment is selected.
    b. The Scenarios section will not be used.
    c. Use the Submissions dropdown to filter between Received or Non-admissible Submissions.
    d. Click the Shortlisted Submissions only checkbox if the Opportunity is only shortlisting qualified Suppliers.

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    e. To reject a Submission for failing mandatory requirements, enter a Non-admissible Reason for the appropriate Supplier and click the Do not award icon in the Decision column.
    f. Click Save.
    g. Optional: Buyers can change the status of a Submission to Non-admissible by clicking Non-admissible in the Status drop-down list.

Note: This step must be completed after all official notifications are sent to the Suppliers as Suppliers can see the updated status on their Supplier Dashboard.

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    h. Click the Do Not Award icon in the Decision column for the Submissions that were unsuccessful.
    i. Click the Shortlist icon to shortlist the runner-up Submissions.
    j. Click the Award icon to identify the lead Supplier.
    k. Click OK after each selection.

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l. After sending notifications to those who qualified to a Qualified Suppliers List, see Send Notifications [LINK], select the Shortlisted Notified checkbox next to the qualified Supplier(s) to post the Qualified Suppliers List publicly.

Awarding a Contract