Applicant Summary	Ministry of Environment
Application Tracking #	Prepared by:
Authorization #	Title
Applicant / Facility Name	Date

The Information Requirements Table (IRT) for Hazardous Waste is a tool used by Ministry of Environment staff to document specific guidance and instructions given to a registrant pursuing authorization to discharge under the Environmental Management Act.

Note - this document was developed to capture all the items and complexities concerning hazardous waste.

Accordingly, for any given application, not all the items will apply and not all required items will warrant detailed discussion of methods and other concerns.

As part of the Preliminary Application Phase, MOE will discuss with the applicant the items listed in this table to determine what will be required in support of their final application. A tick mark in the “Required” column of the table indicates an information item to be included into the application package as agreed to by both parties or as directed by MOE. Should it be determined that specific methods will be used to derive this information, this will be specified with a tick mark in the “Methods” column. Specific methods may not be necessary for applications that will not require a subject matter expert review. In cases where complex impact assessments are to be undertaken, agreement on the methods used will be required. For simple methods, the methods used could be discussed with the applicant in a meeting and noted as agreed to in the table. For more complex methods, the applicant may be required to submit a “Methods Package” by an agreed date for MOE review, comment and acceptance. Once methods are accepted by MOE they should be either described in the “Methods” column or a reference made to the document describing the Methods Package.

If required, this document will form part of an Application Instruction Document (AID) which documents application submission requirements for the applicant. The AID is issued by the Director after a preliminary application meeting has occurred.

The MOE will be assessing this application against this table and it is expected that the applicant does the same prior to any preliminary meetings and/or prior to any final submissions. The Ministry will be screening the final received application against the requirements noted in the AID to ensure it is complete before resources are dedicated to a full, detailed review.

Information	Requirements	Comments	Location in Final Application
General project description and overview - This section is an introduction to the application and provides background information on the project and the proponent.
Describe the application including the proposed facilities and processes	Required ☐ Methods ☐
Provide company overview.	Required ☐ Methods ☐
Identify the project location including site and surrounding land uses, watershed and water uses.	Required ☐ Methods ☐
Describe relevant regulatory processes outside of EMA (Environmental Assessment, concurrent applications, etc).	Required ☐ Methods ☐
Detailed project Description - (may use existing EA project description if applicable)
Describe the project history and list related reports.	Required ☐ Methods ☐
Describe the services, products and markets..	Required ☐ Methods ☐
Describe major activities, infrastructure and waste management related to:
Site preparation and construction	Required ☐ Methods ☐
Operations and processes	Required ☐ Methods ☐
Closure and post-closure	Required ☐ Methods ☐
Provide a detailed map of the projects location	Required ☐ Methods ☐
Provide a detailed Site Plan with all the discharge and monitoring points.	Required ☐ Methods ☐
Provide process Flow diagrams with respect to wastes and emissions.	Required ☐ Methods ☐
Describe specific before and after conditions for permit amendment applications	Required ☐ Methods ☐
Detailed Assessment -
Document all processes, materials and wastes involved and assess each against the regulation	Required ☐ Methods ☐
Assess all volumes and types	Required ☐ Methods ☐
Volume reduction proposed [HWR s. 2(6)] (i.e. crush fluorescent lights)	Required ☐ Methods ☐
Assess each management option/process for each waste	Required ☐ Methods ☐
Assess and identify all transportation to and from the site	Required ☐ Methods ☐
Administrative & Thresholds
Generating/accumulating <5L/5Kg - Note HWR s. 17.1 PCB storage & HWR s. 46(1) Manifest thresholds still apply	Required ☐ Methods ☐
Generate > schedule 6 and store on site – HWR sch. 6 - must register as generator under HWR s. 43(1)	Required ☐ Methods ☐
Generating/accumulating > 5L/5kg and storing < HWR sch. 6 volumes - See HWR s. 48 exemptions & HWR s. 17 & 17.1 storage - requirement to stay under thresholds	Required ☐ Methods ☐
HW received or generated off site - HWR sch. 6 – must register as a registered site under HWR s. 43(2)	Required ☐ Methods ☐
HW treatment, disposal or recycling > HWR Sch. 6 – must register as registered site under HWR s. 43(2)	Required ☐ Methods ☐
Return collection facilities storing any quantity combined types of household HW up to a max of 25,000 Kg or L – must register as per HWR s. 42.3	Required ☐ Methods ☐
Return collection facilities storing over 25,000 Kg or L of combined types of household HW – must register as per HWR s. 43(2)	Required ☐ Methods ☐
Waste Managed in accordance with Part 6 (HWR s. 39.1 thru 42)
Describe each specific waste, quantities and processes	Required ☐ Methods ☐
Exemption for HW generated and passively stored on site as primary business is not waste management – {see HWR s. 16(2)]	Required ☐ Methods ☐
Exemption for storage facilities storing less than HWR Sch. 6 – [see HWR s. 48]	Required ☐ Methods ☐
Requirements applicable to all types of Facilities
Siting standards [HWR s. 3]	Required ☐ Methods ☐
Design plans and specifications (template and checklist) [HWR s. 4]	Required ☐ Methods ☐
Operational Plan [HWR s. 4]	Required ☐ Methods ☐
Waste information [HWR s. 5]	Required ☐ Methods ☐
Waste record [HWR s. 6]	Required ☐ Methods ☐
Weather protection [HWR s. 7]	Required ☐ Methods ☐
Access security [HWR s. 8]	Required ☐ Methods ☐
Prevention of fire, explosion and accidental reactions [HWR s. 9]	Required ☐ Methods ☐
Spill protection and reporting [HWR s 10]	Required ☐ Methods ☐
Contingency plan [HWR s. 11]	Required ☐ Methods ☐
Emergency systems testing [HWR s. 12]	Required ☐ Methods ☐
Personnel training [HWR s. 13]	Required ☐ Methods ☐
Closure plan, closure report and post-closure activities [HWR s. 14]	Required ☐ Methods ☐
Operational requirements (storage)[HWR s. 16]	Required ☐ Methods ☐
Performance standards [HWR s. 17(1) & 17.1]	Required ☐ Methods ☐
Financial Security [HWR s. 17(2)	Required ☐ Methods ☐
Demonstration trial application and report [HWR s. 18 and 20(2)]	Required ☐ Methods ☐
Demonstration trial report submission [HWR s. 18 and 20(2)]	Required ☐ Methods ☐
Application for Director’s approval of the treatment process (to be included in Operational Plan [HWR s. 4])	Required ☐ Methods ☐
Delisting or delisting method application [HWR s. 53] (to be included in Operational Plan [HWR s.4])	Required ☐ Methods ☐
Effluent discharges as per HWR Sch. 1.2 (if contaminant not listed in Sch. 1.2 Director may need to approve standard)	Required ☐ Methods ☐
Air emissions as per HWR Sch. 2 (if contaminant not listed in Sch. 2 Director may need to approve standard)	Required ☐ Methods ☐
Residual management (not delisted residue) (to be included in Operational Plan [HWR s. 4]	Required ☐ Methods ☐
Transport of Hazardous Waste - Manifesting & Licence to Transport (LT)
Manifesting if quantities > HWR s. 46(1) thresholds	Required ☐ Methods ☐
Licence to Transport required for quantities > HWR s. 46.1 thresholds, total in vehicle	Required ☐ Methods ☐
Licence exemption for licencing for generators under HWR s. 45(2)	Required ☐ Methods ☐
Licence and manifest exemptions under HWR s. 46(4)	Required ☐ Methods ☐
Licence to Transport must be valid and a copy must be in the vehicle. Registration form should indicated proposed carrier and the LT#	Required ☐ Methods ☐
All hazardous waste must be shipped to authorized sites. The registration form should indicated the proposed authorized consignees and authorization number(s)	Required ☐ Methods ☐
Additional Requirements for Specific facilities
Recycle facilities [HWR s. 15]	Required ☐ Methods ☐
Treatment [HWR s. 18 & 19]	Required ☐ Methods ☐
Incinerators and thermal Treatment [HWR s. 20-21 & Sch. 2]	Required ☐ Methods ☐
Mobile Treatment [HWR s. 22-24]	Required ☐ Methods ☐
Secure Landfills [HWR s. 24.1 – 27]	Required ☐ Methods ☐
Waste Piles, surface impoundments & land treatment	Required ☐ Methods ☐
Secure Building	Required ☐ Methods ☐
Discharge and environmental monitoring requiring Directors approval under HWR s. 4 Operational Plans (management/treatment involving discharges to the environment)
Applicants are responsible for submitting full assessments which address all following pathways to the environment and environmental effects to important receptors, starting with current background conditions thru to predicting discharge concentrations and as well as the resulting ambient concentrations and assess each against emission and ambient requirements. This includes a full assessment of the technology, processes, process controls, as well as emissions and ambient monitoring proposed by the proponent to manage the waste. In some instances an air emissions, liquid waste or solid waste IRT may be requested.
Groundwater	Required ☐ Methods ☐
Surface water	Required ☐ Methods ☐
Air emissions	Required ☐ Methods ☐
Potential effects to adjacent sensitive receptors	Required ☐ Methods ☐
Cumulative impacts due to other sources	Required ☐ Methods ☐
Assess condition of the environment (site investigation of soil, surface water, groundwater, sediment) prior to operations commencement	Required ☐ Methods ☐
Spill Reporting Regulation	Required ☐ Methods ☐
Petroleum Storage and Distribution Facilities Storm Water Regulation	Required ☐ Methods ☐
Environmental Code of Practice for Aboveground and Underground Storage Tank Systems Containing Petroleum and Allied Petroleum Products by Canadian Council of Ministers of the Environment	Required ☐ Methods ☐
Contaminated Sites Regulation	Required ☐ Methods ☐
Federal PCB Regulation	Required ☐ Methods ☐
Prohibited and Required Practices
No Mixing or Dilution of hazardous waste [HWR s. 36]	Required ☐ Methods ☐
No Underground Injection of hazardous waste [HWR s. 37]	Required ☐ Methods ☐
No hazardous waste on boats, barges & other vessels while floating on fresh water, unless for transportation [HWR s. 38]	Required ☐ Methods ☐
Municipal Disposal must be expressly authorized under EMA. [HWR s. 39]	Required ☐ Methods ☐