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Asset folder pane

Last updated on January 9, 2024

Use the asset folder pane to help manage assets in CMS Lite.

On this page

Overview of the asset folder pane

From the Assets Folder pane, you can:

Settings tab in the Asset Folder Pane

Folder names and sizes

Asset folder size

At the parent folder level, the size next to the folder name includes all assets within the folder.

  • Up to 100 MB of assets may be published per workflow.

Asset folder names

Asset folders names are restricted to:

  • a-z
  • A-Z
  • 0-9
  • -
  • &
  • _
  • space

All other characters will be replaced with a '-' to form the Human Readable URL (HRU).

Accessing and using asset settings

​To open the Asset Setting pane, click on the [Settings] button.

To return to the Asset Folder Pane, click on the folder in the Asset Navigation Pane or the breadcrumb below the Banner.

Information displayed in the Asset Folder pane

Folder name and ID

  • Folder Name:
    When a new folder is created. "NewFolder xxx" is initially assigned to this mandatory field.
     
  • Folder ID:
    A unique ID that allows the folder to be moved without breaking content links

Modified by and date

  • Modified Date:
    The most current date that the [Save Folder Name] action is invoked
     
  • Modified By:
    The IDIR of the last person to save changes to the folder

File and folder details

  • File/Folder Name:
    Click to preview assets
     
  • File Size:
    Shows individual and total folder sizes

To update the folder name:

  1. Update the folder name in this section
  2. Select the [Save Folder Name] action

Column headings

Asset pane columns
Column Description
File / Folder Name
  • The file name of the asset or asset folder.
    • Click on any Asset title to preview it in a browser window or the associated program
File Size
  • The size of the file or folder (with totals displayed below the pagination).  
    • Folder size includes the total of all assets within the folder and individual asset information is also located in the [Settings] for each asset
Total file size selected
  • The total size of all files, indicated with a check mark a selected checkbox next to the Asset File Name
Total number of files selected
  • The total number of files with a check mark a selected checkbox next to the Asset File Name
    • Up to 500 files may be published as long as the total size does not exceed 100 MB
Total file size of all assets shown on this screen
  • The total file size of all assets currently displayed in the status grid  
    • Use the Results Per Page to changed the number files displayed in the grid
Status
Modified Date
  • Date that the asset or folder was last modified
Modified By
  • IDIR of the last person to modify the asset or folder
Type
  • Indicates if the line item is an ASSET or ASSET_FOLDER
Has Children
  • Y or N indicates if sub-folders or assets exist
In Use
  • Y or N indicates if the asset has been embedded or linked to from a page.
    • See Asset Usage tab for more information
    • This column does not apply to asset folders

Column buttons

Settings tab in the Asset Settings Pane

  • [Settings] button: Opens the Asset Settings Pane
    • ​Click on the [Back to Folder] action to return to the Asset Pane Folder
       
  •  [Open] button allows the user to drill-down to a child folder

Bottom of screen information

  • ​Total file size selected:
    The total size of all files with a check mark a selected checkbox next to the Asset File Name.
  • Total number of files selected:
    The total number of files with a check mark a selected checkbox next to the Asset File Name.
    • Up to 500 files may be published as long as the total size does not exceed 100 MB
       
  • Total file size of all assets shown on this screen:
    The total file size of all assets currently displayed in the status grid