Audits for Stumpage

An audit is an examination of your records to make sure you have reported your timber volumes and paid your stumpage correctly. If you harvest, purchase or sell timber from Crown land in B.C., it’s your responsibility to ensure timber volumes are reported completely and accurately.

Any business or individual that holds an agreement to harvest, or that purchases or sells timber from Crown land in B.C. can be audited.

What Happens During an Audit?

If you have been selected for an audit, the auditor will contact you to set up any meetings that are needed and to let you know what records need to be accessed.

The audit process includes interviews, an examination of internal procedures and practices and a review of books and records that relate to your harvesting, purchasing or selling of Crown timber.

If the amounts you have reported are incorrect or inaccurate, an adjustment will be made.

Adjustments could be issued for the following reasons:

  • Crown timber was not scaled
  • Crown timber was scaled or reported incorrectly
  • inaccurate or incomplete information was provided
  • incorrect stumpage rates were applied

What Happens After an Audit?

When the audit is complete, you will be informed of the findings and given a reasonable amount of time to review the results before the audit is finalized.

If an adjustment is required, you will be issued a Notice of Assessment for the amount that you owe and any interest or penalties that apply.

Interest

Interest is applied at a rate of prime plus 3%. Interest is calculated from the date the stumpage would have been due if reported correctly and accurately.

Penalties

A penalty may also be included in your audit assessment. Penalties can be:

  • up to 25% of the assessment amount if you:
    • made a mistake when you reported your timber volumes
  • up to 100% of the assessment amount if you:
    • intentionally reported incomplete or inaccurate information

Assessment Limitation Period

You could be assessed for up to six years from the date you reported or should have reported your timber volumes.

You can voluntarily extend the six year assessment period by submitting a Waiver of the Time Period for Assessment (PDF). Extending the assessment period could improve the accuracy of the assessment by allowing extra time to collect information and discuss the audit results before an assessment is made.

If you submit a waiver and it’s approved, it stays in place until six months after you submit a Notice of Revocation of Waiver (PDF). Once a notice of revocation is submitted, it can’t be cancelled.

There is no assessment limitation period if you:

  • commit fraud
  • intentionally misrepresent information you reported
  • intentionally fail to submit your reports