Consenting to a Criminal Record Check by Mail or Fax

Applicants

  1. If you are going to work with children or vulnerable adults, download the Consent to a Criminal Record Check form (PDF). Review page two to determine which schedule applies to you. If you are uncertain, check with your organization.
  2. If you are going to volunteer with children or vulnerable adults, download the Consent to a Criminal Record Check for Volunteers (PDF). Note: Criminal record checks for volunteers are free.
  3. Complete the form.
  4. Physically sign and date the form.
  5. If you are submitting a Employee Consent to a Criminal Record Check form, ensure an e-mail is provided so that payment options may be sent. (Note: Criminal record checks for volunteers are free.)
  6. Children 12-18 years old who live at a child or adult care facility that is licensed under the Community Care and Assisted Living Act are eligible for a fee waiver. Complete the Application for Fee Waiver (PDF) form and submit it with the signed Criminal Record Consent form instead of payment.
  7. Review the ‘Checklist for Applicants’ on page two to ensure you have provided all the required information.
  8. Provide the completed form or fee waiver to your organization.

Note: Incomplete applications will be returned with a letter identifying the missing information. Missing information will not be taken over the phone.

Organizations

  1. Verify the applicant’s identification using at least one piece of primary identification and at least one piece of secondary identification.
  2. Review the 'Checklist for Organizations’ on page two of the applicant’s form to ensure the organization’s information is correct.
  3. Make a copy of the applicant’s completed Consent to a Criminal Record Check form (PDF) or Consent to a Criminal Record Check for Volunteers (PDF) for your files.
  4. Mail, E-Mail or Fax the original form to the CRRP.
  5. Maintain records that help you ensure the applicant consents to a new criminal record check every five years.
  6. Ensure that all employees or volunteers who return to work after a break in service undergo a new criminal record check before they resume their regular duties.

Note: If you fax the applicant’s consent form, print a confirmation receipt from your fax machine. Due to the large volume of forms it receives, the CRRP cannot confirm receipt of faxed consent forms.